THIS
CIRCULAR IS IMPORTANT AND REQUIRES YOUR IMMEDIATE ACTION
If you are in any doubt as to
any aspect of this circular or as to the action to be taken, you should consult
your stockbroker, bank manager, solicitor, professional accountant or other
professional adviser.
If you have sold or transferred
all your shares in Huaneng Power International, Inc., you should at once
hand this circular and the form of proxy previously sent to shareholders to the
purchaser or transferee or to the bank, stockbroker or other agent through whom
the sale or transfer was effected for transmission to the purchaser or
transferee.
Hong Kong
Exchanges and Clearing Limited and The Stock Exchange of Hong Kong Limited take
no responsibility for the contents of this circular, make no representation as
to its accuracy or completeness and expressly disclaim any liability whatsoever
for any loss howsoever arising from or in reliance upon the whole or any part of
the contents of this circular.
(A
Sino-foreign joint stock limited company incorporated in the People’s Republic
of China)
(Stock
Code: 902)
PROPOSED
AMENDMENTS TO THE ARTICLES OF ASSOCIATION
AND
RULES OF PROCEDURES
The
Company will convene the AGM in June 2009 in Beijing, the People’s Republic of
China, at which, among other things, the proposal to amend the articles of
association and rules of procedures of the Company will be considered. The
notice of AGM will be issued to the shareholders of the Company in due course
separately. Whether or not you are able to attend the meeting, you are requested
to complete and return the form of proxy in accordance with the instructions
printed thereon as soon as possible and in any event not less than 24 hours
before the time appointed for holding such meeting.
Completion
and return of the form of proxy shall not preclude you from attending and voting
in person at the AGM or at any adjourned meetings should you so
wish.
27 April,
2009
CONTENTS
Page
Definitions
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1
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Letter
from the Board
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2
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Appendix
— Proposed Amendments to Articles of Association and rules of
procedures
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5
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DEFINITIONS
In
this circular, unless otherwise indicated in the context, the following
expressions have the meaning set out below:
“AGM”
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the
2008 annual general meeting of the Company to be held on in June 2009 in
Beijing, the People’s Republic of China
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“Articles
of Association”
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the
articles of association (and its appendices) of the
Company
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“Board”
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the
board of directors of the Company
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“Company”
|
Huaneng
Power International, Inc.
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“Company
Law”
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the
Company law of the PRC
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“Directors”
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the
directors of the Company
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“Listing
Rules”
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the
Rules Governing the Listing of Securities on The Stock Exchange of Hong
Kong Limited
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“PRC”
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the
People’s Republic of China
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“Proposed
Amendments”
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the
proposed amendments to the Articles of Association and rules of procedures
of the Company as set out in the appendix to this
circular
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“Share(s)”
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the
H Shares and Domestic Shares of the Company
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“Shareholders”
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holders
of Shares
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LETTER
FROM THE BOARD
(A
Sino-foreign joint stock limited company incorporated in the People’s Republic
of China)
(Stock
Code: 902)
Directors:
Cao
Peixi
Huang
Long
Wu
Dawei
Huang
Jian
Liu
Guoyue
Fan
Xiaxia
Shan
Qunying
Xu
Zujian
Huang
Mingyuan
Liu
Shuyuan
|
Legal
Address:
West
Wing, Building C
Tianyin
Mansion
No.
2C Fuxingmennan Street
Xicheng
District
Beijing
100031
The
PRC
|
Independent
Directors:
Liu
Jipeng
Yu
Ning
Shao
Shiwei
Zheng
Jianchao
Wu
Liansheng
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27
April, 2009
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To
the Shareholders
Dear Sir
or Madam,
PROPOSED
AMENDMENTS TO ARTICLES OF ASSOCIATION AND
RULES
OF PROCEDURES
On 31
March, 2009, the Board convened a meeting at which it was resolved, among other
things, to amend the Articles of Association and rules of procdures of the
Company.
I. PROPOSED
AMENDMENTS
In line
with the recent changes brought about by the “Decision on amending certain
stipulations regarding the cash dividend of listed companies” (關於修改上市公司現金分紅若干規定的決定)
and “Notice on preparation of the 2008 financial report for listed
companies”
(關於做好上市公司2008年年度 報告工作的通知)
(collectively the “Notice”) and having
regard to certain current provisions contained in the Company Law, the
Guidelines on the Articles of Association for companies listed in the PRC (上市公司章程指引) and the
Rules of Procedure of shareholders’ meetings for
Listed Companies (collectively the “Guidelines”) in conjunction
with the business development and actual situation of the Company, the Board
proposes to make certain amendments to the Articles of Association and rules of
procedures of the Company.
The full
terms of the Proposed Amendments are set out in the Appendix to this circular.
The Proposed Amendments have the effect of (1) clarifying the dividend
distribution policy of the Company by including (but not limited to) a preferred
consideration of profit distribution by way of cash dividend pursuant to the
provisions of the Notices. The Company may implement interim cash dividend as it
deems appropriate; (2) conforming the Articles of Association to certain current
provisions contained in the Company Law and the Guidelines in conjunction with,
where applicable, the
business
development or actual situation of the Company with respect to the investment
limitation; transfer of shares by shareholders; requirements for newspaper
publication on reduction in share capital, merger or division of the Company;
time requirement for changing the register of members as a result of transfer of
shares prior to the date of a shareholders’ general meeting, or prior to the
record date for distribution of dividends; definition of controlling
shareholder(s); rights of shareholders’ general meeting to elect or replace
directors who are not elected as employees’ representatives; events for
convening extraordinary general meetings, proposing new motions at general
meetings, extraordinary general meetings; notice period for convening regular
meetings for the board of directors or extraordinary meetings for the board of
directors; related issues relating to liquidation, etc.; and (3) conforming the
Articles of Association to the business development or actual situation of the
Company with respect to the PRC authority for giving effect to the Articles of
Association; the business scope by including production and supply of thermal
heat; and the number of vice-chairmen for the Company.
According
to the Articles of Association and the relevant laws and regulations, the
Proposed Amendments are subject to the approval of the shareholders of the
Company by way of a special resolution at the AGM. Further, the Proposed
Amendments will become effective after the relevant procedures for the approval
and/or registration or filing in the PRC have been completed.
The
Articles of Association are written in Chinese and there is no official English
translation in respect thereof. The translation into English language is for
reference only. In case of any inconsistency between the English and Chinese
versions, the Chinese version shall prevail.
The
Directors consider that the Proposed Amendments are consistent with, and
necessary for, the business development of the Company and are in the best
interests of the Company and its shareholders. Advice has been obtained from
independent legal advisors that these provisions comply with the PRC, Hong Kong
legal as well as Listing Rules requriements.
II. RECOMMENDATION
The
Directors consider that the Proposed Amendments are consistent with, and
necessary for, the business development of the Company and are in the best
interests of the Company and its shareholders. Accordingly, the Directors
recommend the Shareholders to vote in favour of the relevant resolution at the
AGM.
III. AGM
The AGM
will be convened in June 2009 in Beijing, the PRC, at which, among other things
the Proposed Amendment will be considered. Notice of the AGM, together with the
relevant reply slip and proxy form, will be issued to the Shareholders in due
course separately. Whether or not you intend to attend the meeting in person,
you are requested to complete and return the reply slip and the proxy form in
accordance with the instructions printed thereon. The proxy form should be
completed and returned to the Company’s H Share Registrar, Hong Kong Registrars
Limited, at Rooms 1806-07, Hopewell Centre, 183 Queen’s Road East, Hong Kong or
the registered office of the Company in accordance with the instructions printed
thereon as soon as practicable and in any event by not later than 24 hours
before the time appointed for the holding of the AGM. Completion and return of
the proxy form will not preclude you from attending and voting in person at the
AGM should you so wish.
|
Yours
faithfully,
For
and on behalf of
Huaneng Power International,
Inc.
Huang Long
Vice
Chairman
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APPENDIX
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PROPOSED
AMENDMENTS TO ARTICLES
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|
OF
ASSOCIATION AND RULES OF PROCEDURES
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PROPOSED
AMENDMENTS TO THE ARTICLES OF ASSOCIATION
1. To
be consistent with, and necessary for, the business development of the Company,
Articles 6, 10 and 88 of the Articles of Association were proposed to be amended
as follows:
1.1 The
current Article 6 of the Articles of Association reads:
“These
Articles of Association shall be effective upon approval from the shareholders´
meeting and the examination and approval departments authorised by the State
Council. Beginning from the effective date of these Articles of Association, the
original Articles of Association shall be substituted by these Articles of
Association which shall constitute a legally binding document for purpose of
regulating the organisation and activities of the Company, and governing the
rights and obligations between the Company and its shareholders and among the
shareholders.”
It
is hereby proposed to be amended as follows:
“These
Articles of Association shall be effective upon approval from the shareholders´
meeting and the relevant department(s) of the State having the power to examine
and approve these Articles of Association. Beginning from the effective date of
these Articles of Association, the original Articles of Association shall be
substituted by these Articles of Association which shall constitute a legally
binding document for purpose of regulating the organisation and activities of
the Company, and governing the rights and obligations between the Company and
its shareholders and among the shareholders.”
1.2 The
current Article 10 of the Articles of Association reads:
“The
scope of business of the Company (subject to the approved projects specified by
the company registration authority): investment in construction, operation and
management of power plants; development, investment and operation of other
relevant enterprises, the principal business of which is power plant related
export business.”
It
is hereby proposed to be amended as follows:
“The
scope of business of the Company (subject to the approved projects specified by
the company registration authority): investment in construction, operation and
management of power plants; development, investment and operation of other
relevant enterprises, the principal business of which is power plant related
export business; production and supply of thermal heat.”
1.3 The
current Article 88 of the Articles of Association reads:
“The
Company shall have a board of directors which shall consist of fifteen (15)
directors, with more than one-half (1/2) of the directors shall be appointed
externally. The board of directors shall have one (1) Chairman and two (2) Vice
Chairmen.
The board
of directors shall consist of the Strategic Committee, the Audit Committee, the
Nomination Committee, and the Remuneration and Appraisal Committee, whose
members shall be formed from by the directors. The Audit Committee, the
Nominatioin Committee and the Remuneration and Appraisal Committee shall each
comprise more than one-half (1/2) of the independent directors who will also be
the convenors.”
It
is hereby proposed to be amended as follows:
“The
Company shall have a board of directors which shall consist of fifteen (15)
directors, with more than one-half (1/2) of the directors shall be appointed
externally. The board of directors shall have one (1) Chairman, and one to two
(1-2) Vice Chairmen.
The board
of directors shall consist of the Strategic Committee, the Audit Committee, the
Nomination Committee, and the Remuneration and Appraisal Committee, whose
members shall be formed from the directors. The Audit Committee, the Nomination
Committee and the Remuneration and Appraisal Committee shall each comprise more
than one-half (1/2) of the independent directors who will also be the
convenors.”
2. Pursuant
to the Company Law, Articles 8, 22, 23, 37, 47, 49, 52, 54, 147, 168, 169, 174
and 176 of the Articles of Association were proposed to be amended as
follows:
2.1 The
current Article 8 of the Articles of Association reads:
“The
Company may invest in other limited liability companies or joint-stock
companies. The Company’s liability towards a company in which it has an
investment shall be limited to the amount of its capital contribution to such
invested company.”
It
is hereby proposed to be amended as follows:
“The
Company may invest in other enterprises. However, the Company shall not become a
capital contributor that shall bear the joint liabilities for the debts of the
enterprise it invests in, unless it is otherwise provided for by any
law.”
2.2 The
current Article 22 of the Articles of Association reads:
“Shares
held by shareholders shall be freely transferable according to
laws.
(1) Shares
held by promoters of the Company shall not be transferable within three (3)
years from the date of establishment of the Company.
(2) Where
a shareholder intends to transfer his/her shares, he/she must transfer the
shares on a lawfully established stock exchange.
(3) The
transfer of any registered shares shall be recorded in the members’ register by
the Company with the name of the transferee or entity and address.
(4) Shareholders
on account of his/her registered shares being stolen, lost or misplaced can
apply to the People’s court to declare those shares to be invalid by way of
announcement pursuant to the civil litigation procedures.
Pursuant
to the announcement procedure and having the People’s court declared those
shares to be invalid, shareholders can apply to the Company for a replacement
share certificate.”
It
is hereby proposed to be amended as follows:
“Shares
held by shareholders shall be freely transferable according to
laws.
(1) Shares
held by promoters of the Company shall not be transferable within the first year
from the date of establishment of the Company.
(2) Where
a shareholder intends to transfer his/her shares, he/she must transfer the
shares on a lawfully established stock exchange or by any other means as
prescribed by the State Council.
(3) The
transfer of any registered shares shall be recorded in the members’ register by
the Company with the name of the transferee or entity and address.
(4) Shareholders
on account of his/her registered shares being stolen, lost or misplaced can
apply to the People’s court to declare those shares to be invalid by way of
announcement pursuant to the civil litigation procedures.
Pursuant
to the announcement procedure and having the People’s court declared those
shares to be invalid, shareholders can apply to the Company for a replacement
share certificate.”
2.3
The current Article 23 of the Articles of Association reads:
“In
accordance with the provisions of the Company’s Articles of Association, the
Company may reduce its registered capital.
The
Company shall prepare a balance sheet and a list of inventory of assets when
reducing its registered capital.
The
Company shall notify its creditors within ten (10) days of the date of the
Company’s resolution for reduction of
capital
and shall publish a newspaper announcement at least three (3) times within
thirty (30) days of the date of such resolution. A creditor shall have the right
within thirty (30) days of receipt of the notice from the Company, or within
ninety (90) days of the date of the first newspaper announcement for a creditor
who does not receive such notice, to demand the Company to repay its debts or to
provide an appropriate guarantee for repayment of such debts.
The
Company’s registered capital must not, upon the reduction of capital, be less
than the minimum amount required by laws.”
It
is hereby proposed to be amended as follows:
“In
accordance with the provisions of the Company’s Articles of Association, the
Company may reduce its registered capital.
The
Company shall prepare a balance sheet and a list of inventory of assets when
reducing its registered capital.
The
Company shall notify its creditors within ten (10) days of the date of the
Company’s resolution for reduction of capital and shall publish a newspaper
announcement within thirty (30) days of the date of such resolution. A creditor
shall have the right within thirty (30) days of receipt of the notice from the
Company, or within forty five (45) days of the date of the newspaper
announcement for a creditor who does not receive such notice, to demand the
Company to repay its debts or to provide an appropriate guarantee for such
debts.
The
Company’s registered capital must not, upon the reduction of capital, be less
than the minimum amount required by laws.”
2.4 The
current Article 37 of the Articles of Association reads:
“No
change as a result of transfer of shares shall be made in the register of
members within thirty (30) days prior to the date of a shareholders’ general
meeting, or within five (5) days prior to the record date for the Company’s
distribution of dividends.”
It
is hereby proposed to be amended as follows:
“No
change as a result of transfer of shares shall be made in the register of
members within twenty (20) days prior to the date of a shareholders’ general
meeting, or within five (5) days prior to the record date for the Company’s
distribution of dividends.”
2.5 The
current Article 47 of the Articles of Association reads:
“A
controlling shareholder referred to in the above Article shall mean a person who
meets any of the following conditions:
(1) he,
either acting alone or in concert with others, has the power to elect more than
half of the members of the board of directors;
(2) he,
either acting alone or in concert with others, has the power to exercise or to
control the exercise of 30% or more of the voting rights in the
Company;
(3) he,
either acting alone or in concert with others, holds 30% or more of the issued
shares of the Company; or
(4) he,
either acting alone or in concert with others, de facto controls the Company
in any other manner.”
It
is hereby proposed to be amended as follows:
“A
controlling shareholder referred to in the above Article shall mean a
shareholder whose capital contribution occupies 50% or more of the total capital
of the Company, or a shareholder whose shares occupy 50% or more of the total
issued share capital of the Company, or a shareholder the proportion of its
capital contribution or shares is less than 50% but the voting right attached to
its capital contribution or the shares is significant to the extent that such
shareholder may exert significant influence over the shareholders´ general
meeting or the resolution of the shareholders´ general meeting.”
2.6 The
current Article 49 of the Articles of Association reads:
“The
shareholders’ general meeting shall have the following functions and
powers:
(1) to
decide on the Company’s operational policies and its investment
plans;
(2) to
elect and replace directors and to decide on matters concerning their
remuneration;
(3) to
elect and replace supervisors who are not elected as employees’ representatives
and to decide on matters relating to their remuneration;
(4) to
examine and approve reports of the board of directors;
(5) to
examine and approve reports by the supervisory committee;
(6) to
examine and approve the Company’s proposed annual budgets and final financial
accounts;
(7) to
examine and approve the Company’s profit distribution and loss recovery
plans;
(8) to
decide on the increase or reduction of the Company’s registered
capital;
(9) to
decide on such matters as mergers, division, dissolution, liquidation or change
in the formation of the Company;
(10) to
decide on the issuance of debentures by the Company;
(11) to
decide on the engagement, dismissal and non-reappointment of the Company’s
accountancy firm;
(12) to
amend the Articles of Association of the Company;
(13) to
approve and amend the rules of procedures for the shareholders’ meeting of the
Company;
(14) to
consider any motions raised by the supervisory committee or shareholder(s)
holding 5% or more of the voting shares of the Company;
(15) to
decide on matters relating to external guarantee of the Company;
(16) to
consider the change of use of funds raised;
(17) to
consider the share appreciation scheme(s);
(18) any
other matters to be decided by resolutions at the shareholders’ meeting as
prescribed by the laws, administrative measures and the Articles of Association
of the Company.
For
matters to be decided at shareholders’ general meeting as prescribed by the
laws, administrative measures and the Articles of Association, such matters have
to be considered at shareholders’ general meeting so as to ensure that the
shareholders of the Company have a right to decide over those matters. When it
is deemed necessary and reasonable, in relation to resolutions that have been
made but their relevant specific matters cannot be decided upon during the
shareholders’ general meeting, the shareholders’ general meeting may authorise
the board of directors to deside upon such matters within the scope of
authorisation of the shareholders’ general meeting.
In
relation to the authorisation given by the shareholders’ general meeting to the
board of directors, if the resolution concerned is an ordinary resolution, then
the authorisation has to be given by one-half (1/2) or more of the attending
shareholders (including their proxies) having the voting rights. If the
resolutioin concerned is a special resolution, then the authorisation has to be
given by two-third (2/3) or more of the attending shareholders (including their
proxies) having the voting rights. The contents of the authorisation have to be
clear and in concrete terms.”
It
is hereby proposed to be amended as follows:
”The
shareholders’ general meeting shall have the following functions and
powers:
(1) to
decide on the Company’s operational policies and its investment
plans;
(2) to
elect and replace directors who are not elected as employees’ representatives
and to decide on matters concerning their remuneration;
(3) to
elect and replace supervisors who are not elected as employees’ representatives
and to decide on matters relating to their remuneration;
(4) to
examine and approve reports of the board of directors;
(5) to
examine and approve reports by the supervisory committee;
(6) to
examine and approve the Company’s proposed annual budgets and final financial
accounts;
(7) to
examine and approve the Company’s profit distribution and loss recovery
plans;
(8) to
decide on the increase or reduction of the Company’s registered
capital;
(9) to
decide on such matters as mergers, division, dissolution, liquidation or change
in the formation of the Company;
(10) to
decide on the issuance of debentures by the Company;
(11) to
decide on the engagement, dismissal and non-reappointment of the Company’s
accountancy firm;
(12) to
amend the Articles of Association of the Company;
(13) to
approve and amend the rules of procedures for the shareholders’ meeting of the
Company;
(14) to
consider any supplementary motions raised by shareholder(s) holding 3% or more
of the voting shares of the Company;
(15) to
decide on matters relating to external guarantee of the Company;
(16) to
consider the change of use of funds raised;
(17) to
consider the share appreciation scheme(s);
(18) any
other matters to be decided by resolutions at the shareholders’ meeting as
prescribed by the laws, administrative measures and the Articles of Association
of the Company.
For
matters to be decided at shareholders’ general meeting as prescribed by the
laws, administrative measures and the Articles of Association, such matters have
to be considered at shareholders’ general meeting so as to ensure that the
shareholders of the Company have a right to decide over those matters. When it
is deemed necessary and reasonable, in relation to resolutions that have been
made but their relevant specific matters cannot be decided upon during the
shareholders’ general meeting, the shareholders’ general meeting may authorise
the board of directors to decide upon such matters within the scope of
authorisation of the shareholders’ general meeting.
In
relation to the authorisation given by the shareholders’ general meeting to the
board of directors, if the resolution concerned is an ordinary resolution, then
the authorisation has to be given by one-half (1/2) or more of the attending
shareholders (including their proxies) having the voting rights. If the
resolution concerned is a special resolution, then the authorisation has to be
given by two-third (2/3) or more of the attending shareholders (including their
proxies) having the voting rights. The contents of the authorisation have to be
clear and in concrete terms.”
2.7 The
current Article 52 of the Articles of Association reads:
“The
shareholders´ general meeting shall include annual general meeting and
extraordinary general meetings. The shareholders´ general meeting shall be
convened by the board of directors. Annual general meetings shall be held once
every year, and within six (6) months of the end of the preceding financial
year.
The board
of directors shall convene an extraordinary general meeting within two (2)
months on the happening of any of the following events:
(1) when
the number of directors is less than that required by the Company Law or by
two-thirds (2/3) of the number of directors specified in the Articles of
Association of the Company;
(2) when
the undistributed deficit of the Company reaches one-third (1/3) of the total
amount of its share capital;
(3) when
shareholder holding 10% or more of the Company issued shares carrying voting
rights requests in writing the convening of an extraordinary general
meeting;
(4) at
the request of the board of directors or the supervisory committee who deems it
necessary to convene an extraordinary general meeting.”
It
is hereby proposed to be amended as follows:
“The
shareholders´ general meeting shall include annual general meeting and
extraordinary general meetings. The shareholders´ general meeting shall be
convened by the board of directors. Annual general meetings shall be held once
every year, and within six (6) months of the end of the preceding financial
year.
The board
of directors shall convene an extraordinary general meeting within two (2)
months on the happening of any of the following events:
(1) when
the number of directors is less than that required by the Company Law or by
two-thirds (2/3) of the number of directors specified in the Articles of
Association of the Company;
(2) when
the undistributed deficit of the Company reaches one-third (1/3) of the total
amount of its share capital;
(3) at
the request of any shareholder holding, individually or jointly, 10% or more of
the Company issued shares;
(4) at
the request of the board of directors or the supervisory committee who deems it
necessary to convene an extraordinary general meeting; or
(5) other
circumstances as prescribed in the Articles of Association of the
Company.”
2.8 The
current Article 54 of the Articles of Association reads:
“When the
Company convenes the annual general meeting, supervisory committee or
shareholder(s) holding, individually or jointly, 5% or more of the total voting
shares shall be entitled to propose in writing new motions to the Company, and
the Company shall place those motions that are within the scope of functions and
powers of the said meeting on the meeting agenda.”
It
is hereby proposed to be amended as follows:
“When the
Company convenes the shareholders’ meeting, shareholder(s) holding, individually
or jointly, 3% or more of the total voting shares shall be entitled to put
forward in writing new motions to the board of directors 10 days before a
shareholders´ general meeting is held. The board of directors shall publish a
supplementary notice of meeting specifying the content of the supplementary
proposals to other shareholders within 2 days of its receipt of the
request.
Except as
provided for in the preceding paragraph, upon publication of the notice of
meeting by the board of directors, no alteration to the matters stated in the
notice(s) of meeting or addition to the proposal will be allowed.
The
content of the supplementary proposals shall be within the scope of duty of the
shareholders´ general meeting, having a clear matter and concrete terms to be
decided upon which shall in all respect comply with the laws,
administration
measures and the provisions of the Articles of Association.”
2.9 The
current Article 147 of the Articles of Association reads:
“The
Company shall prepare a financial report at the end of each financial year and
shall be examined and verified according to law.”
It
is hereby proposed to be amended as follows:
“The
Company shall prepare a financial report at the end of each financial year and
shall be audited by an accounting firm according to law.”
2.10 The
current Article 168 of the Articles of Association reads:
“The
merger of the Company may take the form of either merger by absorption or merger
by establishment of a new company.
If the
event of a merger, the parties to the merger shall execute a merger agreement
and prepare a balance sheet and an inventory of assets. The Company shall notify
its creditors within ten (10) days and publish an announcement in a newspaper at
least three (3) times within thirty (30) days of the date of the Company´s
merger resolution.
After the
merger, any rights in relation to indebtedness and debtors of each party to the
merger shall be assumed by the surviving company after the merger or the newly
established company.”
It
is hereby proposed to be amended as follows:
“The
merger of the Company may take the form of either merger by absorption or merger
by establishment of a new company.
If the
event of a merger, the parties to the merger shall execute a merger agreement
and prepare a balance sheet and an inventory of assets. The Company shall notify
its creditors within ten (10) days and publish an announcement in a newspaper
within thirty (30) days of the date of the Company´s merger
resolution.
After the
merger, any rights in relation to indebtedness and debtors of each party to the
merger shall be assumed by the surviving company after the merger or the newly
established company.”
2.11 The
current Article 169 of the Articles of Association reads:
“When
there is a division of the Company, its assets shall be divided
accordingly.
In the
event of a division, the parties to the division shall execute a division
agreement and prepare a balance sheet and an inventory of assets. The Company
shall notify its creditors within ten (10) days and publish an announcement in
newspaper at least three (3) times within thirty (30) days of the date of the
Company´s division resolution.
Debts and
liabilities of the Company prior to the division shall be assumed by the
companies that exist after the division in accordance with the agreement entered
into between the parties.”
It
is hereby proposed to be amended as follows:
“When
there is a division of the Company, its assets shall be divided
accordingly.
In the
event of a division, the parties to the division shall execute a division
agreement and prepare a balance sheet and inventory of assets. The Company shall
notify its creditors within ten (10) days and publish an announcement in
newspaper within thirty (30) days of the date of the Company´s division
resolution.
Debts and
liabilities of the Company prior to the division shall be assumed jointly by the
companies that exist after the division unless, however, the Company has agreed
with the creditors in writing on the arrangement of the debts and liabilities
prior to the division.”
2.12 The
current Article 174 of the Articles of Association reads:
“The
liquidation committee shall, within ten (10) days of its establishment, notify
the creditors, and, within sixty (60) days of its establishment, publish an
announcement at least three (3) times in newspapers, for the purpose of
recording the claims from creditors.”
It
is hereby proposed to be amended as follows:
“The
liquidation committee shall, within ten (10) days of its establishment, notify
the creditors, and, within sixty (60) days of its establishment, publish an
announcement in newspapers, for the purpose of recording the claims from
creditors.”
2.13 The
current Article 176 of the Articles of Association reads:
“Following
the disposal of the Company´s assets, and the preparation of a balance sheet and
an inventory of assets, the liquidation committee shall formulate a liquidation
proposal and present it to the shareholders´ general meeting or to the relevant
governing authorities for confirmation.
The
Company´s assets shall be distributed according to the following
order:
(1) wages
of staff, social insurance premiums and statutory compensation monies which have
been accrued for three years immediately before the liquidation;
(2) all
outstanding taxes, levies and funds which are imposed by the applicable
administration rules and regulations;
(3) bank
loans, debentures of the Company and other debts.
Any
remaining assets of the Company subsequent to the settlement of its debts in
accordance with the foregoing provisions shall be distributed to its
shareholders according to the class of shares and in the proportion of shares
being held.
During
liquidation, the Company shall not commence any new business
activities.”
It
is hereby proposed to be amended as follows:
”Following
the disposal of the Company´s assets, and the preparation of a balance sheet and
an inventory of assets, the liquidation committee shall formulate a liquidation
proposal and present it to the shareholders´ general meeting or to the People´s
court for confirmation.
The
Company´s assets shall be distributed according to the following
order:
(1) wages
of staff, social insurance premiums and statutory compensation monies which have
been accrued for three years immediately before the liquidation;
(2) all
outstanding taxes, levies and funds which are imposed by the applicable
administration rules and regulations;
(3) bank
loans, debentures of the Company and other debts.
Any
remaining assets of the Company subsequent to the settlement of its debts in
accordance with the foregoing provisions shall be distributed to its
shareholders according to the class of shares and in the proportion of shares
being held.
During
liquidation, the Company continues to exist but it shall not commence any new
business activities which are not connected with the liquidation.”
3. Pursuant
to the Company Law and the Guidelines on the Articles of Association for
companies listed in the PRC (上市公司章程指引), Article
72 of the Articles of Association was proposed to be amended as
follows:
3.1 The
current Article 72 of the Articles of Association reads:
“The
following matters shall be resolved by way of special resolution at the
shareholders´ general meeting:
(1)
the increase or reduction in share capital and the issue of
shares of any class, warrants and other similar securities;
(2)
the issue of debentures of the Company;
(3) the
division, merger, dissolution and liquidation or change in the formation of the
Company;
(4) the
amendments to the Articles of Association of the Company;
(5) any
other matters approved by way of ordinary resolution at the shareholders´
general meeting that may have a material impact on the Company and shall be
approved by way of special resolution.”
It
is hereby proposed to be amended as follows:
”The
following matters shall be resolved by way of special resolution at the
shareholders´ general meeting:
(1) the
increase or reduction in share capital and the issue of shares of any class,
warrants and other similar securities;
(2) the
issue of debentures of the Company;
(3) the
division, merger, dissolution and liquidation or change in the formation of the
Company;
(4) the
amendments to the Articles of Association of the Company;
(5) acquisition
or disposal of any material assets or providing any guarantee with an amount
that exceeds 30% of the latest audited total assets of the Company within one
year;
(6) any
other matters as required by laws or other administrative measures, or matters
that were approved by way of ordinary resolution at the shareholders´ general
meeting that may have a material impact on the Company and shall be approved by
way of special resolution.”
4. Pursuant
to the Company Law and to be consistent with, and necessary for, the business
development of the Company, Article 104 of the Articles of Association was
proposed to be amended as follows:
4.1 The
current Article 104 of the Articles of Association reads:
“Meetings
of the board of directors shall be held at least two (2) times each year, and
shall be convened by the Chairman. All the directors and supervisors shall be
notified in writing of the time and venue of the meeting at least ten (10) days
prior to such meeting. Extraordinary meeting shall be convened at the request of
shareholder(s) having 10% or more of the total voting shares, the Chairman,
one-third (1/3) or more of the directors, the supervisory committee or general
manager. The Chairman shall convene and preside over the meeting within ten (10)
days from receipt of the request from shareholder(s) having 10% or more of the
total voting shares, one-third (1/3) or more of the directors, the supervisory
committee or the general manager.
The
manner and time requirement for serving the notice of meetings and extraordinary
meetings of the board of directors are as follows:
1. If
the time and venue of the routine meetings of the board of directors have
previously been decided by the board of directors, there is no need to issue a
notice of meeting.
2. If
the time and venue of the meetings of the board of directors have not previously
been decided by the board of directors, a notice regarding the time and venue of
the meeting has to be sent by the Chairman to all directors at least
ten (10)
days but not more than thirty (30) days prior to the date of convening the
meeting by way of email, telegram, facsimile, express delivery service,
registered mail or personal delivery.
3. The
notice shall be in Chinese language and to attach an English version if
necessary. The notice should include an agenda and matters for
discussion.
4. Directors
who have attended the meeting will be deemed to have been issued a notice of
board meeting if he/she had not raised any issues of not having received such
notice before or during the board meeting.
5. A
routine meeting or extraordinary meeting of the board of directors may be
convened by means of telephone conference or other similar electronic
communications equipment through which directors participating in the meeting
can communicate with each other simultaneously and instantaneously and such
participation shall constitute presence at a meeting as if those participating
were present in person.”
It is hereby proposed to be amended
as follows:
“Regular
meetings of the board of directors shall be held at least two (2) times each
year, and shall be convened by the Chairman. All the directors and supervisors
shall be notified in writing of the time and venue of the meeting at least ten
(10) days prior to such meeting. Extraordinary meeting shall be convened at the
request of shareholder(s) having 10% or more of the total voting shares, the
Chairman, one-third (1/3) or more of the directors, the supervisory committee or
general manager. The Chairman shall convene and preside over the meeting within
ten (10) days from receipt of the request from shareholder(s) having 10% or more
of the total voting shares, one-third (1/3) or more of the directors, the
supervisory committee or the general manager.
The
manner and time requirement for serving the notice of regular meetings and
extraordinary meetings of the board of directors are as follows:
1. If
the time and venue of the regular meetings of the board of directors have
previously been decided by the board of directors, there is no need to issue a
notice of meeting.
2. If
the time and venue of the regular meetings of the board of directors have not
previously been decided by the board of directors, a notice regarding the time
and venue of the regular meeting has to be sent by the Chairman to all directors
and supervisors at least ten (10) days but not more than thirty (30) days prior
to the date of convening the meeting. Notice regarding the time and venue of an
extraordinary board meeting has to be sent by the Chairman to all directors and
supervisors at least three (3) days prior to such meeting. There will be no time
restriction on despatch of the notice in case of emergency. The abovementioned
notice of meeting to directors and supervisors can be sent by way of email,
telegram, facsimile, express delivery service, registered mail or personal
delivery.
3. The
notice shall be in Chinese language and to attach an English version if
necessary. The notice should include an agenda and matters for
discussion.
4. Directors
who have attended the meeting will be deemed to have been issued a notice of
board meeting if he/she had not raised any issues of not having received such
notice before or during the board meeting.
5. A
regular meeting or extraordinary meeting of the board of directors may be
convened by means of telephone conference or other similar electronic
communications equipment through which directors participating in the meeting
can communicate with each other simultaneously and instantaneously and such
participation shall constitute presence at a meeting as if those participating
were present in person.”
5. Pursuant
to the “Decision on amending certain stipulations regarding the cash dividend of
listed companies” (關於修改上市公司現金分紅若干規定的決定)
and “Notice on preparation of the 2008 financial report for listed
companies”
(關於做好上市公司2008年年度報告工作的通知),
Article 156 of the Articles of Association was proposed to be amended as
follows:
5.1 The
current Article 156 of the Articles of Association reads:
“The
Company may distribute dividend in the form of:
(1) cash;
(2) shares.
The
Company shall implement actively the profit distribution plan based on the
principle of giving a reasonable investment return to its shareholders and at
the same time meeting a reasonable capital requirement of the
Company.”
It
is hereby proposed to be amended as follows:
”The
Company may distribute dividend in the form of:
(1) cash;
(2) shares.
The
Company shall implement actively the profit distribution plan based on the
principle of giving a reasonable investment return to its shareholders and at
the same time meeting a reasonable capital requirement of the Company (including
but not limited to a preferred consideration of profit distribution by way of
cash dividend). The Company may implement interim cash dividend as it deems
appropriate.”
PROPOSED
AMENDMENTS TO THE RULES OF PROCEDURES FOR THE SHAREHOLDERS´ MEETING
As a
result of the proposed amendments to the Articles of Association, corresponding
amendments were also proposed to be made to certain articles of the Rules of
Procedures for the Shareholders’ Meeting. The proposed amendments are as
follows:
1. The
current Article 1 of the Rules of Procedures for the Shareholders´ Meeting
reads:
“These
rules (the “Rules”) are
specifically formulated in accordance with the Company Law of the People´s
Republic of China (the “Company
Law”), the Mandatory Provisions for Articles of Association of Companies
to be Listed Overseas, the Standards for Governance of Listed Company, the
Opinions on Standardizing the Shareholders´ General Meetings of Listed Company
and the Articles of Association of Huaneng Power International, Inc. (the “Articles”) for the purposes of
protecting the legal rights and interests of Huaneng Power International, Inc.
(the “Company”) and its
shareholders, defining the rights and obligations of shareholders´ general
meetings, and ensuring the rights are exercised in accordance with laws and the
shareholders´ general meetings are convened in a regulated, efficient and stable
manner.”
It
is hereby proposed to be amended as follows:
“These
rules (the “Rules”) are
specifically formulated in accordance with the Company Law of the People´s
Republic of China (the “Company
Law”), the Mandatory Provisions for Articles of Association of Companies
to be Listed Overseas, the Standards for Governance of Listed Company, the Rules
for the Shareholders´ General Meetings of Listed Company and the Articles of
Association of Huaneng Power International, Inc. (the “Articles of Association”) for
the purposes of protecting the legal rights and interests of Huaneng Power
International, Inc. (the “Company”) and its
shareholders, defining the rights and obligations of shareholders´ general
meetings, and ensuring the rights are exercised in accordance with laws and the
shareholders´ general meetings are convened in a regulated, efficient and stable
manner.”
2. The
current Article 14 of the Rules of Procedures for the Shareholders´ Meeting
reads:
“The
Supervisory Committee or shareholder(s) individually or jointly holding 5%
(inclusive of 5%) or more of the Company´s issued voting shares is/are entitled
to proposed new motion to the annual general meeting in accordance with the
relevant procedure specified in the applicable laws.”
It
is hereby proposed to be amended as follows:
“Shareholder(s)
individually or jointly holding 3% (inclusive 3%) or more of the Company´s
issued voting shares is/are entitled to propose new motion in the annual general
meeting in accordance with the relevant procedure specified in the applicable
laws.”
3. The
current Article 18 of the Rules of Procedures for the Shareholders´ Meeting
reads
“In
relation to the new motion proposed by shareholder(s) who individually or
jointly holding 5% (inclusive of 5%) or more of the Company issued voting shares
in the annual general meeting, the board of directors shall examine such motion
according to the following principles:
(1) Relevance.
The board of directors shall examine the new motion. If the matter involved in
the motion has direct connections with the Company and does not exceed the scope
of authority of shareholders´ general meetings stipulated in laws, regulations
and the Articles of Association, the motion shall be submitted to the
shareholders´ general meeting for consideration. Motion not satisfying the above
requirements shall not be put forward to the general meeting.
(2) Procedures.
The board of directors may decide on the procedural aspects involved in the
motion. If the voting of the motion has to be split or combined, the consent of
the proposer of the motion must be obtained. If the proposer does not agree to
the change, the chairman of the general meeting may put the procedural matters
to the general meeting for a decision. The chairman shall follow the procedures
of shareholders´ general meetings when conducting discussion.”
It
is hereby proposed to be amended as follows:
“In
relation to the new motion proposed by shareholder(s) who individually or
jointly holding 3% (inclusive of 3%) or more of the Company issued voting shares
in the annual general meeting, the board of directors shall examine such motion
according to the following principles:
(1) Relevance.
The board of directors shall examine the new motion. If the matter involved in
the motion has direct connections with the Company and does not exceed the scope
of authority of shareholders´ general meetings stipulated in laws, regulations
and the Articles of Association, the motion shall be submitted to the
shareholders´ general meeting for consideration. Motion not satisfying the above
requirements shall not be put forward to the general meeting.
(2) Procedures.
The board of directors may decide on the procedural aspects involved in the
motion. If the voting of the motion has to be split or combined, the consent of
the proposer of the motion must be obtained. If the proposer does not agree to
the change, the chairman of the general meeting may put the procedural matters
to the general meeting for a decision. The chairman shall follow the procedures
of shareholders´ general meetings when conducting discussion.”
4. The
current Article 28 of the Rules of Procedures for the Shareholders´ Meeting
reads:
“After
the notice of meeting is issued, the board of directors cannot propose new
motions which are not listed in the original notice. Any alteration to the
original motions should be publicly announced at least fifteen (15) days before
the shareholders´ general meeting. Otherwise, the date of the meeting shall be
extended accordingly to maintain the 15-day intervening period.”
It
is hereby proposed to be amended as follows:
“Except
for motion proposed by shareholder(s) who individually or jointly holding 3%
(inclusive of 3%) or more of the Company´s issued voting shares in the annual
general meeting in accordance with the relevant procedure specified in the
applicable laws, the board of directors cannot, after the notice of meeting is
issued, make any alteration to the original motions nor can it propose any new
motions which are not listed in the original notice.”
5. The
current Article 30 of the Rules of Procedures for the Shareholders´ Meeting
reads:
“After
the board of directors publishes the notice convening the shareholders´ general
meeting, the meeting cannot be held earlier or postponed to a later date without
reasonable grounds. If the Company has to postpone the meeting for special
reasons, the board of directors should publish a postponement notice at least
five (5) working days before the date on which the original meeting is to be
convened. The board of directors shall explain the reason and specify the
postponed date on which the meeting will be convened in the postponement
notice.
If the
Company postpones the shareholders´ general meeting, the Company cannot change
the record date pursuant to which the shareholders are entitled to attend a
shareholders´ general meeting as specified in the original notice.”
It
is hereby proposed to be amended as follows:
“After
the board of directors publishes the notice convening the shareholders´ general
meeting, the meeting cannot be held earlier or postponed to a later date without
reasonable grounds. If the Company has to postpone the meeting for special
reasons, the board of directors should publish a postponement notice at least
two (2) working days before the date on which the original meeting is to be
convened. The board of directors shall explain the reason and specify the
postponed date on which the meeting will be convened in the postponement
notice.
If the
Company postpones the shareholders´ general meeting, the Company cannot change
the record date pursuant to which the shareholders are entitled to attend a
shareholders´ general meeting as specified in the original notice.”
6. The
current Article 45 of the Rules of Procedures for the Shareholders´ Meeting
reads:
“The
extraordinary general meeting cannot resolve on matters that are not included in
the notice of meeting. On considering of the motions specified in the notice of
meeting at the extraordinary general meeting, no alteration to the motions which
relate to any of the following will be allowed:-
(1) the
increase or reduction of the Company´s registered share capital;
(2) the
issue of debenture of the Company;
(3) the
division, merger, dissolution and liquidation of the Company;
(4) amendment
of the Company´s Articles of Association;
(5) the
profit distribution plans and loss recovery plan;
(6) appointment
and removal of members of the board of directors and the supervisory
committee;
(7) change
of the uses of funds raised;
(8) related
party transactions subject to consideration at shareholders´ general
meeting;
(9) acquisition
or disposal of assets subject to consideration at shareholders´ general
meeting;
(10) change
of accountancy firm.”
It
is hereby proposed to be amended as follows:
“No
alteration to the motions will be allowed when they are being considered at the
shareholders´ general meeting. Otherwise, the relevant changes should be deemed
to be a new motion which cannot be resolved at this shareholders´ general
meeting.”
7. The
current Article 46 of the Rules of Procedures for the Shareholders´ Meeting
reads:
“The
shareholders´ general meeting shall consider and approve each and every motion
listed in the agenda and shall not set aside or reserve the consideration or
approval thereof for any reason. Annual general meeting shall consider and
approve different motions relating to the same matter in the order when the
motions are submitted.”
It
is hereby proposed to be amended as follows:
“The
shareholders´ general meeting shall consider and approve each and every motion
listed in the agenda. On the same matter with different motions, consideration
and approval of the same shall be in the order when the motions are submitted.
Except in the event of an act of God or other special reason resulting in the
termination of the shareholders´ general meeting or that the resolutions cannot
be voted upon, shareholders´ general meeting has no right to set aside or
reserve the consideration and approval of the motions.”
8. The
current Article 51 of the Rules of Procedures for the Shareholders´ Meeting
reads:
“The
board of directors of the Company shall appoint a solicitor according to laws to
attend shareholders´ general meetings and to give opinions on the following
issues which shall be noted in an announcement:
(1)
whether the procedures of convening and holding the
shareholders´ general meetings are in compliance with laws, regulations and the
Company´s Articles of Association;
(2)
to verify whether the persons attending the
general meeting are legally entitled to do so;
(3) to
verify whether the shareholders who propose new motions at an annual general
meeting are legally entitled to do so;
(4) whether
the procedures of approving resolutions are valid;
(5) other
relevant matters for opinions as requested by the Company.
The board
of directors of the Company can also at the same time appoint a notary public to
attend shareholders´ general meetings.”
It
is hereby proposed to be amended as follows:
“The
board of directors of the Company shall appoint a solicitor according to laws to
attend shareholders´ general meetings and to give opinion on the following
issues which shall be noted in an announcement:
(1) whether
the procedures of convening and holding the shareholders´ general meetings are
in compliance with laws, regulations and the Company´s Articles of
Association;
(2) whether
the persons attending the general meeting and the convenor of the meeting are
legally entitled to do so;
(3) whether
the procedures of approving resolutions and the voting results of the
resolutions are valid;
(4) other
relevant matters for opinion as requested by the Company.
The board
of directors of the Company can also at the same time appoint a notary public to
attend shareholders´ general meetings.”
9. The
current Article 52 of the Rules of Procedures for the Shareholders´ Meeting
reads:
“Minutes
shall be kept for shareholders´ general meetings. The minutes of the meeting
shall have the following content:
(1) number
of voting shares present at the general meeting and their proportion to the
Company´s shares;
(2) date
and venue of the meeting;
(3) name
of the chairman and agenda of meeting;
(4) main
points made by the speaker on each matter considered;
(5) voting
results on each resolution;
(6) shareholders´
queries and suggestions as well as the replies and explanations from the board
of directors and the supervisory committee;
(7) other
content required to be included in the minutes in the opinion of the general
meeting and pursuant to the Articles of Association of the
Company.”
It
is hereby proposed to be amended as follows:
“Minutes
shall be kept for shareholders´ general meetings. The minutes of the meetings
shall have the following content:
(1) date,
venue and agenda of the meeting as well as the name and title of the
convenor;
(2) name
of the person who presided over the meeting, names of the directors,
supervisors, secretary to the board of
directors,
president and other senior management members who attended the
meeting;
(3) number
of shareholders and proxies who attended the meeting, number of voting shares
and their proportion to the Company´s shares;
(4) consideration
procedures, the main points of the discussion and the voting results on each of
the resolutions considered;
(5) shareholders´
queries or suggestions and the corresponding replies and
explanations;
(6) name(s)
of the solicitor(s), the person-in-charge of vote-taking and the
scrutineer(s);
(7) other
content required to be included in the minutes pursuant to the Articles of
Association of the Company.”
10. The
current Article 53 of the Rules of Procedures for the Shareholders´ Meeting
reads:
“Minutes
of the shareholders´ general meeting shall be signed by all directors and the
person who took the record at the meeting. Signed minutes shall be kept under
the custody of the secretary to the board of directors.”
It
is hereby proposed to be amended as follows:
”Minutes
of the shareholders´ general meeting shall be signed by all directors, the
secretary to the board of directors, the meeting convenor or his/her
representative, the person who presided over the meeting and the person who took
the record at the meeting. Signed minutes shall be kept under the custody of the
secretary to the board of directors.”
PROPOSED
AMENDMENTS TO THE RULES OF PROCEDURES FOR THE BOARD OF DIRECTORS
MEETING
As a
result of the proposed amendments to the Articles of Association, corresponding
amendments were also proposed to be made to certain articles of the Rules of
Procedures for the Board of Directors Meeting. The proposed amendments are as
follows:
1. The
current Article 4 of the Rules of Procedures for the Board of Directors Meeting
reads:
“Meetings
of the board of directors include routine meetings and extraordinary board
meetings. Routine meetings of the board of directors include: the annual meeting
of the board of directors, semi-annual meeting of the board of directors, the
first quarterly meeting of the board of directors and the third quarterly
meeting of the board of directors.
(1) Routine
meetings of the board of directors
1. Annual
meeting of the board of directors
The
meeting shall be convened within one hundred and twenty (120) days from the date
on which each financial year ends or such date to be considered appropriate by
the board of directors, mainly to consider the proposed motions to be submitted
to the annual general meeting. In any event, the annual meeting of the board of
directors has to be convened within six (6) months from the date on which the
financial year ends.
2. Semi-annual
meeting of the board of directors
The
meeting shall be convened within sixty (60) days from the date on which the
first six (6) months period of each financial year ends or such other date to be
considered appropriate, mainly to consider the half-year results of the Company
and other related matters.
3. The
first quarterly meeting of the board of directors and the third quarterly
meeting of the board of directors
The
meeting shall be convened within one month period commencing immediately after
the first three month period or the first nine month period of each financial
year ends, mainly to consider the preceding quarterly results of the
Company.
(2) Extraordinary
board meetings
The
Chairman of the Company shall convene and preside over a meeting of the board of
directors within ten (10) days on the happening of any of the following
events:
1. on
requisition by shareholder(s) having more than one-tenth of voting
rights;
2. when
the Chairman considers it is necessary;
3. on
request by more than one-third of the directors;
4. when
the supervisory committee so requests;
5. when
the general manager so requests.”
It
is hereby proposed to be amended as follows:
“Meetings
of the board of directors include regular meetings and extraordinary board
meetings. Regular meetings of the board of directors include: the annual meeting
of the board of directors, semi-annual meeting of the board of directors, the
first quarterly meeting of the board of directors and the third quarterly
meeting of the board of directors.
(1) Regular
meetings of the board of directors
1. Annual
meeting of the board of directors
The
meeting shall be convened within one hundred and twenty (120) days from the date
on which each financial year ends or such date to be considered appropriate by
the board of directors, mainly to consider the proposed motions to be submitted
to the annual general meeting. In any event, the annual meeting of the board of
directors has to be convened within six (6) months from the date on which the
financial year ends.
2. Semi-annual
meeting of the board of directors
The
meeting shall be convened within sixty (60) days from the date on which the
first six (6) months period of each financial year ends or such other date to be
considered appropriate, mainly to consider the half-year results of the Company
and other related matters.
3. The
first quarterly meeting of the board of directors and the third quarterly
meeting of the board of directors
The
meeting shall be convened within one month period commencing immediately after
the first three month period or the first nine month period of each financial
year ends, mainly to consider the preceding quarterly results of the
Company.
(2) Extraordinary
board meetings
The
Chairman of the Company shall convene and preside over a meeting of the board of
directors within ten (10) days on the happening of any of the following
events:
1. on
requisition by shareholder(s) having more than one-tenth of voting
rights;
2. when
the Chairman considers it is necessary;
3. on
request by more than one-third of the directors;
4. when
the supervisory committee so requests;
5. when
the general manager so requests.”
2. The
current Article 5 of the Rules of Procedures for the Board of Directors Meeting
reads:
“A
meeting of the board of directors may be convened by means of physical
attendance, telephone conference, resolutions in writing, etc.
A routine
meeting or extraordinary meeting of the board of directors may be convened by
means of telephone conference or other similar electronic communications
equipment through which directors participating in the meeting can communicate
with each other simultaneously and instantaneously and such participation shall
constitute presence at a meeting as if those participating were present in
person. Directors participating in the meeting who cannot sign on the
resolutions simultaneously can vote verbally, and will then complete the signing
formalities as soon as possible.”
It
is hereby proposed to be amended as follows:
“A
meeting of the board of directors may be convened by means of physical
attendance, telephone conference, resolutions in writing, etc.
A regular
meeting or extraordinary meeting of the board of directors may be convened by
means of telephone conference or other similar electronic communications
equipment through which directors participating in the meeting can communicate
with each other simultaneously and instantaneously and such participation shall
constitute presence at a meeting as if those participating were present in
person. Directors participating in the meeting who cannot sign on the
resolutions simultaneously can vote verbally, and will then complete the signing
formalities as soon as possible.”
3. The
current Article 7 of the Rules of Procedures for the Board of Directors Meeting
reads:
“Collecting
Proposed Agenda Item(s)
The
office of the board of directors is responsible for collecting proposed agenda
item(s) for meetings of the board of directors. All proposed agenda item(s) and
the relevant explanatory information should be submitted to the office of the
board of directors fifteen (15) days before the issuance of the notice of
meeting of the board of directors.”
It
is hereby proposed to be amended as follows:
“Collecting
Proposed Agenda Item(s)
The
office of the board of directors is responsible for collecting proposed agenda
item(s) for meetings of the board of directors. In principle, all proposed
agenda item(s) and the relevant explanatory information should be submitted to
the office of the board of directors fifteen (15) days before the issuance of
the notice of meeting of the board of directors.”
4. The
current Article 8 of the Rules of Procedures for the Board of Directors Meeting
reads:
“Convening
the Meeting and Notice of Meeting
(1) The
Chairman is responsible for convening a meeting of the board of directors. If
the Chairman is unable to convene the meeting due to a special reason, the
meeting shall be convened by the Vice-Chairman. If both the Chairman and the
Vice-Chairman are unable to convene the meeting, the Chairman may designate
another director to convene the meeting.
(2) Prior
to convening the meeting, a notice of meeting has to be issued to all directors,
supervisors and other attending members.
(3) Request
and manner of the notice of meeting are as follows:
1. If
the time and venue of the routine meetings of the board of directors have
previously been decided upon by the board of directors, there is no need to
issue a notice of meeting, unless the time and venue of such routine meetings
are revised due to some reasons.
2. If
the time and venue of a meeting of the board of directors have not previously
been decided upon by the board of directors, a notice regarding the time and
venue of the meeting has to be sent by the Chairman to all directors at least
ten (10) days but not more than thirty (30) days prior to the date of convening
the meeting by way of email, telegram, facsimile, express delivery service,
registered mail or personal delivery.
3. Notice
shall be in Chinese language, with an English version attached if necessary.
Notice should include an agenda and matters for discussion.
Any
director can renounce his/her right to be issued a notice of the board
meeting.
Directors
who have attended the meeting will be deemed to have been issued a notice of
board meeting if he/she had not raised any issues of not having received such
notice before or during the board meeting.”
It
is hereby proposed to be amended as follows:
“Convening
the Meeting and Notice of Meeting
(1) The
Chairman is responsible for convening a meeting of the board of directors. If
the Chairman is unable to convene the meeting due to a special reason, the
meeting shall be convened by the Vice-Chairman. If both the Chairman and the
Vice-Chairman are unable to convene the meeting, the Chairman may designate
another director to convene the meeting.
(2) Prior
to convening the meeting, a notice of meeting has to be issued to all directors,
supervisors and other attending members.
(3) Request
and manner of the notice of meeting are as follows:
1. If
the time and venue of the regular meetings of the board of directors have
previously been decided upon by the board of directors, there is no need to
issue a notice of meeting, unless the time and venue of such routine meetings
are revised due to some reasons.
2. If
the time and venue of a regular meeting of the board of directors have not
previously been decided upon by the board of directors, a notice regarding the
time and venue of the regular meeting has to be sent by the Chairman to all
directors and supervisors at least ten (10) days but not more than thirty (30)
days prior to the date of convening the regular meeting. Notice regarding the
time and venue of extraordinary board meeting has to be sent by the Chairman to
all directors and supervisors at least three (3) days prior to such meeting.
There will be no time restriction on despatch of the notice in case of
emergency. The abovementioned notice of board meeting to directors and
supervisors can be sent by way of email, telegram, facsimile, express delivery
service, registered mail or personal delivery.
3. Notice
shall be in Chinese language, with an English version attached if necessary.
Notice should include an
agenda
and matters for discussion.
Any
director can renounce his/her right to be issued a notice of the board
meeting.
Directors
who have attended the meeting will be deemed to have been issued a notice of
board meeting if he/she had not raised any issues of not having received such
notice before or during the board meeting.”
5. The
current Article 9 of the Rules of Procedures for the Board of Directors Meeting
reads:
“Co-ordination
before the meeting
The
office of the board of directors is responsible for liaising and communicating
with all directors within the period from issuance of the notice of the board
meeting to ten (10) days before the date of the board meeting, and upon request
by directors, timely providing supplementary information that is necessary to
enable them to make relevant decisions upon any agenda items.”
It
is hereby proposed to be amended as follows:
“Co-ordination
before the meeting
The
office of the board of directors is responsible for liaising and communicating
with all directors within the period from issuance of the notice of the board
meeting to the date before the board meeting, and upon request by directors,
timely providing supplementary information that is necessary to enable them to
make relevant decisions upon any agenda items.”