Notice and Proxy
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a) of the
Securities Exchange Act of 1934
(Amendment No. )
Filed by the Registrant
x Filed by a Party other than the
Registrant ¨
Check the appropriate box:
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Preliminary Proxy Statement |
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Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) |
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Definitive Proxy Statement |
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Definitive Additional Materials |
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Soliciting Material Pursuant to §240.14a-12 |
CarMax, Inc.
(Name of Registrant as Specified In Its
Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
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Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11. |
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Title of each class of securities to which the transaction applies: |
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Aggregate number of securities to which the transaction applies: |
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Per unit price or other underlying value of the transaction computed pursuant to Exchange Act Rule 0-11 (set forth the amount on which the filing fee is calculated and
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Proposed maximum aggregate value of the transaction: |
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Fee paid previously with preliminary materials. |
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Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid previously.
Identify the previous filing by registration statement number, or the Form or Schedule and the date of its filing. |
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Form, Schedule or Registration Statement No.: |
Dear Fellow CarMax
Shareholders:
I cordially invite you to attend the 2012 annual
meeting of CarMax, Inc. shareholders. The annual meeting this year will be held on Monday, June 25, 2012, at 1:00 p.m. ET at the Richmond Marriott West Hotel, 4240 Dominion Boulevard, in Glen Allen, Virginia.
CarMax has elected to deliver our proxy materials to our shareholders over
the Internet. This delivery process will allow us to provide shareholders with the information they need, while at the same time conserving natural resources and lowering the cost of printing and delivery. On or about May 11, 2012, we will mail
to our shareholders a Notice of Internet Availability of Proxy Materials containing instructions on how to access our 2012 proxy statement and fiscal 2012 annual report to shareholders. This notice also provides instructions on how to vote online or
by telephone and includes information on how to request a paper copy of the proxy materials by mail.
We will provide live audio coverage of the annual meeting from the CarMax investor relations website at investor.carmax.com. In addition, a replay of the annual meeting will be available at this
website after the meeting. We hope that this will allow those of you who are unable to attend the meeting in person to hear CarMax management discuss this years results.
Whether or not you will be attending the annual meeting, your vote is very
important. Please vote. There are four ways that you can cast your ballotby Internet, by telephone, by mail (if you request a paper copy) or in person at the annual meeting.
On behalf of the board of directors, I would like to express our appreciation
for your continued interest in CarMax. I look forward to seeing you at the annual meeting.
Sincerely,
William R. Tiefel
Chairman of the Board of Directors
May 3,
2012
NOTICE OF 2012 ANNUAL MEETING OF SHAREHOLDERS
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Meeting Date and Time: |
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Monday, June 25, 2012, at 1:00 p.m., Eastern Time |
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Place: |
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Richmond Marriott West Hotel
4240 Dominion Boulevard Glen Allen, Virginia
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Items of Business: |
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(1) To elect the following four persons to the board of directors: Jeffrey E. Garten, Vivian M.
Stephenson, Beth A. Stewart and William R. Tiefel. |
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(2) To ratify the selection of KPMG LLP as our independent registered public accounting
firm. |
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(3) To vote on an advisory resolution to approve the companys executive
compensation. |
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(4) To approve the CarMax, Inc. 2002 Stock Incentive Plan, as amended and
restated. |
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(5) To approve the CarMax, Inc. Annual Performance-Based Bonus Plan, as amended and
restated. |
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(6) To vote on an advisory shareholder proposal to declassify our board of directors, if properly
presented. |
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(7) To transact any other business that may properly come before the annual meeting or any
postponements or adjournments thereof. |
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Who May Vote: |
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You may vote if you were a shareholder of CarMax common stock at the close of business on April 20, 2012. |
By order of the board of directors,
Eric M. Margolin
Senior Vice President,
General Counsel and
Corporate Secretary
May 3, 2012
CARMAX, INC. 2012 PROXY STATEMENT TABLE OF CONTENTS
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CARMAX, INC. 2012 PROXY STATEMENT TABLE OF CONTENTS CONTINUED
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Proposal Two Ratification of the Selection of Independent Registered Public Accounting
Firm |
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52 |
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Proposal Three Advisory Resolution to Approve Executive Compensation
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53 |
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Proposal Four Approval of the CarMax, Inc. 2002 Stock Incentive Plan, as amended
and restated |
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Proposal Five Approval of the CarMax, Inc. Annual Performance-Based Bonus Plan, as
amended and restated |
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Proposal Six Advisory Vote on Shareholder Proposal to Declassify the
Board |
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Appendix A CarMax, Inc. 2002 Stock Incentive Plan, as amended and restated June 25,
2012 |
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65 |
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Appendix B CarMax, Inc. Annual Performance-Based Bonus Plan, as amended and restated
June 25, 2012 |
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78 |
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QUESTIONS AND ANSWERS ABOUT OUR ANNUAL MEETING AND PROXY STATEMENT
In this proxy statement, CarMax, the company, we, our and
us refer to CarMax, Inc. and its wholly owned subsidiaries, unless the context requires otherwise.
1. Why am I receiving these materials?
The company is making this proxy statement, the fiscal 2012 annual report to shareholders and a form of proxy (the proxy materials) available
to you in connection with the solicitation of proxies by the board of directors for use at the annual meeting of shareholders of the company to be held on Monday, June 25, 2012, at 1:00 p.m. Eastern Time, and at any postponements or
adjournments thereof. You are invited to attend the annual meeting and are requested to vote on the proposals described in this proxy statement. The annual meeting will be held at the Richmond Marriott West Hotel, 4240 Dominion Boulevard, Glen
Allen, Virginia 23060.
2. Why
did I receive a notice in the mail regarding the Internet availability of proxy materials instead of a full set of proxy materials?
As permitted by the Securities and Exchange Commission (SEC), we have elected to provide access to our proxy materials primarily over the
Internet rather than mailing paper copies of those materials to each shareholder. On or about May 11, 2012, we will mail a Notice of Internet Availability of Proxy Materials (the Notice) to our shareholders, which provides website
and other information for the purpose of accessing our proxy materials. All shareholders will have the ability to access the proxy materials on the website referred to in the Notice or request a printed or electronic set of the proxy materials.
Instructions on how to access the proxy materials over the Internet or to request a printed copy may be found in the Notice. In addition, shareholders may request to receive proxy materials in printed form by mail or electronically by email on an
ongoing basis. We encourage you to take advantage of the availability of the proxy materials on the Internet to help reduce the cost and environmental impact of the annual meeting.
3. How can I get electronic access to the proxy materials?
The Notice provides you with instructions regarding how to:
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View our proxy materials for the annual meeting on the Internet. |
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Instruct us to send proxy materials to you by email. |
Choosing to receive proxy materials by email will save the company the cost
of printing and mailing documents to you and will reduce the impact of the companys annual meeting on the environment. If you choose to receive future proxy materials by email, you will receive an email message next year with instructions
containing a link to those materials and a link to the proxy voting website. Your election to receive proxy materials by email will remain in effect unless and until you rescind it.
4. What items will be voted on at the 2012 annual meeting?
You will be voting on the following six items of business:
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Proposal One: The election of the following four persons to the board of directors: Jeffrey E. Garten, Vivian M. Stephenson, Beth A. Stewart and
William R. Tiefel. |
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Proposal Two: The ratification of the selection of KPMG LLP (KPMG) as our independent registered public accounting firm.
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Proposal Three: An advisory resolution to approve the companys executive compensation. |
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Proposal Four: The approval of the CarMax, Inc. 2002 Stock Incentive Plan, as amended and restated (the Revised Stock Incentive Plan).
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Proposal Five: The approval of the CarMax, Inc. Annual Performance-Based Bonus Plan, as amended and restated (the Revised Bonus Plan).
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Proposal Six: An advisory shareholder proposal to declassify the companys Board of Directors, if properly presented at the meeting.
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You may also be asked to vote on any other
business that may properly come before the annual meeting or any postponements or adjournments thereof.
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5. What are the boards voting recommendations?
Our board of directors recommends that you vote:
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FOR each of the nominees to the board of directors (Proposal One); |
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FOR the ratification of the selection of KPMG as our independent registered public accounting firm (Proposal Two); |
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FOR the advisory resolution to approve of the companys executive compensation (Proposal Three); |
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FOR the approval of the Revised Stock Incentive Plan (Proposal Four); |
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FOR the approval of the Revised Bonus Plan (Proposal Five); and |
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AGAINST the advisory shareholder proposal to declassify the companys Board of Directors (Proposal Six). |
6. Who is entitled to vote?
All shareholders who owned CarMax common stock at the close of business on
April 20, 2012, are entitled to vote at the annual meeting. Each share of common stock is entitled to one vote. There were 228,195,276 shares of CarMax common stock outstanding on that date.
7. How many votes must be present to hold
the annual meeting?
In order for us to conduct the annual
meeting, a majority of our outstanding shares of common stock as of April 20, 2012, must be present in person or by proxy. This is referred to as a quorum. Abstentions and shares held by banks, brokers or nominees that are voted on any matter
are included in determining whether a quorum exists.
8. What is the difference between a shareholder of record and a beneficial owner of shares held in street
name?
Shareholder of Record. If your shares are
registered directly in your name with the companys transfer agent, American Stock Transfer & Trust Company, LLC (AST), you are
the shareholder of record with respect to those shares and we sent the Notice directly to you. If you request copies of the proxy materials by mail, you will receive a proxy card.
Beneficial Owner of Shares Held in Street Name. If your shares are
held in an account at a brokerage firm, bank, broker-dealer or other similar organization, then you are the beneficial owner of shares held in street name, and the Notice was forwarded to you by that organization. The organization
holding your account is considered the shareholder of record for purposes of voting at the annual meeting. As a beneficial owner, you have the right to direct that organization on how to vote the shares held in your account. If you request copies of
the proxy materials by mail, you will receive a voting instruction form.
9. How do I vote my shares?
If you are a shareholder of record or a participant in our Amended and Restated 2002 Employee Stock Purchase Plan (the ESPP), you may vote in any of the following ways:
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By Internet. You may vote online by accessing www.carmaxproxy.com and following the on-screen instructions. You will need the Control Number
included on the Notice or on your proxy card, as applicable. You may vote online 24 hours a day. If you vote online, you do not need to return a proxy card. |
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By Telephone. If you are located in the U.S., you may vote by calling toll free 1-800-PROXIES (1-800-776-9437) and following the instructions.
If you are located outside the U.S., call 1-718-921-8500. You will need the Control Number included on the Notice or on your proxy card, as applicable. You may vote by telephone 24 hours a day. If you vote by telephone, you do not need to return a
proxy card. |
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By Mail. If you requested printed copies of the proxy materials, you will receive a proxy card, and you may vote by signing, dating and mailing
the proxy card in the envelope provided. |
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In Person. You may vote in person at the annual meeting by requesting a ballot from the inspector of election at the meeting.
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QUESTIONS AND ANSWERS ABOUT OUR ANNUAL MEETING AND PROXY STATEMENT CONTINUED
If you are a beneficial
owner of shares held in street name, you may vote in any of the following ways:
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By Internet. You may vote online by following the instructions provided in the Notice. You will need the Control Number included on the Notice
or on your voting instruction form, as applicable. You may vote online 24 hours a day. If you vote online, you do not need to return a voting instruction form. |
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By Telephone. You may vote by telephone by following the instructions provided in the Notice. You will need the Control Number included on the
Notice or on your voting instruction form, as applicable. You may vote by telephone 24 hours a day. If you vote by telephone, you do not need to return a voting instruction form. |
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By Mail. If you requested printed copies of the proxy materials, you will receive a voting instruction form, and you may vote by signing, dating
and mailing it in the envelope provided. |
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In Person. You must obtain a legal proxy from the organization that holds your shares in order to vote your shares in person at the annual
meeting. Follow the instructions on the Notice to obtain this legal proxy. |
For both shareholders of record and beneficial owners of shares held in street name (other than ESPP participants), online and telephone voting is available through 11:59 p.m. ET on Sunday, June 24,
2012. For shares held by ESPP participants in an ESPP account, online and telephone voting is available through 11:59 p.m. ET on Wednesday, June 20, 2012.
10. What will happen if I do not return a proxy or give specific voting instructions?
Shareholders of Record. If you are a shareholder of record and you:
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Do not vote via the Internet, by telephone or by mail, your shares will not be voted unless you attend the annual meeting to vote them in person.
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Sign and return a proxy card without giving specific voting instructions, then your shares will be voted in the manner recommended by the board of
directors
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on all matters presented in this proxy statement and as the proxy holders may determine in their discretion with respect to any other matters properly presented for a vote at the annual meeting.
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Beneficial Owners of Shares Held in Street
Name or Participants in the ESPP. If you are a beneficial owner of shares held in street name or a participant in the ESPP and you do not provide the organization that holds your shares with specific voting instructions, under the rules of
various national and regional securities exchanges, the organization that holds your shares may generally vote your shares on routine matters but cannot vote your shares on non-routine matters. If the organization that holds your shares does not
receive instructions from you on how to vote your shares on a non-routine matter, the organization will not have the authority to vote your shares on this matter. This is generally referred to as a broker non-vote.
11. What proposals are considered
routine or non-routine?
The election
of directors (Proposal One), the advisory approval of the companys executive compensation (Proposal Three), the approval of the Revised Stock Incentive Plan (Proposal Four), the approval of the Revised Bonus Plan (Proposal Five), and the
advisory shareholder proposal to declassify the companys Board of Directors (Proposal Six) are considered non-routine matters. A broker or other nominee cannot vote without instructions on non-routine matters, and therefore there may be broker
non-votes on Proposals One, Three, Four, Five and Six.
The
ratification of the selection of KPMG as the companys independent registered public accounting firm (Proposal Two) is considered a routine matter. A broker or other nominee generally may vote on routine matters, and therefore we expect no
broker non-votes in connection with Proposal Two.
12. What if I change my mind after I vote?
You may revoke your proxy at any time before it is exercised by submitting a subsequent vote using the same methods described
in Question 9.
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13. How many votes are needed to approve each of the six proposals?
Proposal One: The four nominees must be approved by the
affirmative vote of a majority of the votes cast. Abstentions and broker non-votes will not be counted in determining the number of votes cast for this proposal.
Proposal Two: The ratification of the selection of KPMG as our independent
registered public accounting firm must be approved by the affirmative vote of a majority of the votes cast. Abstentions and broker non-votes will not be counted in determining the number of votes cast for this proposal.
Proposal Three: The advisory vote on executive compensation must be approved
by the affirmative vote of a majority of the votes cast. Abstentions and broker non-votes will not be counted in determining the number of votes cast for this proposal.
Proposal Four: To be adopted, the Revised Stock Incentive Plan proposal must
be approved by the affirmative vote of a majority of the votes cast. Under New York Stock Exchange (NYSE) listing standards, the total votes cast on the proposal must also represent more than 50% of all shares of common stock entitled to
vote on the proposal. Shareholders may direct that their votes be cast for or against the proposal, or shareholders may abstain from voting on this proposal. Abstentions will have the same effect as votes cast against the proposal under NYSE listing
standards. Broker non-votes will not be counted in determining the number of votes cast for this proposal.
Proposal Five: To be adopted, the Revised Bonus Plan proposal must be approved by the affirmative vote of a majority of the votes cast. Abstentions and broker non-votes will not be counted in determining
the number of votes cast for this proposal.
Proposal Six: The
advisory vote regarding the declassification of the companys Board of Directors must be approved by the affirmative vote of a majority of the votes cast. Abstentions and broker non-votes will not be counted in determining the number of votes
cast for this proposal.
14. Who can attend the annual meeting?
The annual meeting is open to all holders of CarMax common stock as of
April 20, 2012. Shareholders who plan to attend the annual meeting may be asked to present valid picture identification, such as a drivers license or passport. If you are a beneficial shareholder, you must bring a copy of a brokerage
statement indicating ownership of CarMax shares as of April 20, 2012. If you are an authorized proxy or if you want to vote in person the shares that you hold in street name, you must present the proper documentation from your bank or broker.
Cameras, recording devices and other electronic devices will not be permitted at the annual meeting.
15. Who pays the cost of proxy solicitation?
CarMax pays the cost of soliciting proxies. We will solicit proxies from our shareholders, and, after the initial solicitation, some of our employees or
agents may contact shareholders by telephone, by email or in person. We have retained Georgeson, Inc. to solicit proxies for a fee of $7,500 plus reasonable expenses. We will also reimburse banks, brokerage firms and other custodians, nominees and
fiduciaries for their reasonable expenses in sending proxy materials to the beneficial owners of our common stock.
16. Who will count the votes?
Representatives from AST, our transfer agent, will tabulate the votes and act as inspector of election at the annual meeting.
17. Could other matters be decided at the
annual meeting?
Management and our board of directors are not
aware of any matters that may come before the annual meeting other than the six proposals disclosed in this proxy statement. If other matters do properly come before the annual meeting, the named proxies will vote in accordance with their best
judgment.
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QUESTIONS AND ANSWERS ABOUT OUR ANNUAL MEETING AND PROXY STATEMENT CONTINUED
18. How do I make a shareholder proposal for the 2013 annual meeting?
Pursuant to SEC rules, for a shareholder proposal to be considered for
possible inclusion in the 2013 proxy statement, the corporate secretary of CarMax must receive the proposal in writing no later than January 11, 2013. CarMax plans to hold its 2013 annual meeting on or about June 24, 2013.
Pursuant to our Bylaws, if you wish to bring any matter for consideration
before the 2013 annual meeting that is not included in the 2013 proxy statement, you must notify our corporate secretary in writing at CarMax, Inc., 12800 Tuckahoe Creek Parkway, Richmond, Virginia 23238, no earlier than the close of business on
December 12, 2012, and no later than the close of business on January 11, 2013. Regarding each matter, your notice must meet the conditions set forth in Section 1.3 of our Bylaws.
A copy of our Bylaws is available under the Corporate Governance link at investor.carmax.com and also will be provided without charge to any shareholder upon written request to our corporate secretary. If we do not receive proper notice
prior to the close of business on January 11, 2013, the chairman of the annual meeting will exclude the matter and it will not be acted upon at the 2013 annual meeting.
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PROPOSAL ONE ELECTION OF DIRECTORS
Our board of directors is divided into three classes with staggered three-year terms. The Nominating and
Governance Committee has recommended, and our board of directors has approved, the following nominees for election as directors:
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Nominated for three-year terms expiring at the 2015 annual meeting: |
Your proxy will be voted to elect each of the nominees unless you tell us otherwise or the vote is otherwise prohibited. If any nominee is not available
to servefor reasons such as death or disabilityyour proxy will be voted for a substitute nominee if the board nominates one. Each nominee has consented to being named in this proxy statement and to serve if elected.
In 2011, our board approved the adoption of a majority vote standard for the election of our directors.
Accordingly, pursuant to our Bylaws, directors must be elected by a majority of the votes cast in an uncontested election, meaning that the number of votes cast for a director nominee must exceed the number of votes cast
against that nominee. In an uncontested election, any nominee who does not receive a majority of the votes cast for his or her election is required to tender his or her resignation promptly following the failure to receive
the required vote. The Board is required to decide whether to accept such resignation. In contested elections, the required vote would be a plurality of votes cast.
The board of directors recommends a vote FOR each of the nominees
listed below. Biographical and professional information, including information regarding each persons specific experience, qualifications, attributes or skills that led to the conclusion that this person should serve as a CarMax director,
about the nominees and the other directors of the company whose terms of office do not expire this year follows.
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Nominees for Election at the 2012 Annual Meeting for Terms Expiring at the
2015 Annual Meeting |
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JEFFREY E. GARTEN, 65. Director since 2002.
Juan Trippe Professor in the Practice of International Trade, Finance and Business at the Yale School of Management since July 2005 and Chairman of Garten
Rothkopf, an international consulting firm, since October 2005. He was the Dean of the Yale School of Management from 1995 to 2005. He was the United States Undersecretary of Commerce for International Trade from 1993 to 1995 and previously spent 13
years in investment banking with Lehman Brothers and Blackstone Group. He is a director of Aetna Inc., and certain mutual funds of Credit Suisse Asset Management. He also serves on the Board of Management of Standard & Poors and is a
member of the board of overseers of the International Rescue Committee. Mr. Garten previously served as a director of Alcan, Inc. (2007) and Calpine Corporation (1997-2005). Mr. Gartens record as a distinguished business scholar and teacher,
as well as his years of government service, investment banking work and service to other significant boards of directors, qualify him to serve on our board. His appreciation of corporate governance, as well as his tenure as a CarMax board member,
provide wisdom, continuity and value to our board. |
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VIVIAN M. STEPHENSON, 75. Director since 2006.
Retired Chief Operating Officer of Williams-Sonoma, Inc., a specialty retailer of products for the home, since 2006. She was named the chief operating
officer of Williams-Sonoma in 2003. From 2000 to 2003, she served as a consultant to Apple Computer and Williams-Sonoma. She was the chief information officer for Target Corporation from 1995 to 2000. She serves on the AAA of Northern California,
Nevada and Utah board of directors. Ms. Stephensons significant management experience with multiple successful retailers provides leadership and meaningful operational depth to our board. Further, her information technology skills strengthen
the boards understanding of the many technology-related issues confronting the company. |
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PROPOSAL ONE ELECTION OF DIRECTORS
CONTINUED
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BETH A. STEWART, 55. Director since 2002.
Co-managing member of Trewstar, LLC, a private investment company, since 1998 and Chief Executive Officer of Trewstar Corporate Board Services, an
executive search firm, since 2011. Ms. Stewart served as Chief Executive Officer of Storetrax.com, an Internet retail real estate service, from 2001 until her retirement in 2011. She was an adjunct professor at Columbia University Graduate School of
Business from 1994 to 1996. She previously spent 12 years in investment banking with Goldman, Sachs & Co. She previously served as a director of Avatar Holdings Inc. (2001-2012) and General Growth Properties, Inc. (1993-2010). Ms. Stewarts
expertise in the commercial real estate market, honed through nearly 20 years of service as a director at a national retail-focused REIT and as the chief executive of an on-line retail real estate service, provides meaningful experience to CarMax as
a growth retailer and qualifies her to serve on our board. Further, her investment banking experience bolsters the financial depth of our Audit Committee. |
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WILLIAM R. TIEFEL, 78. Director since 2002.
Chairman of the Board of CarMax since 2007. Retired Vice Chairman of Marriott International, Inc. and Chairman Emeritus of The Ritz-Carlton Hotel Company,
LLC since 2002. He joined Marriott Corporation in 1961. He was named president of Marriott Hotels and Resorts in 1989, president of Marriott Lodging in 1992 and vice chairman of Marriott International and chairman of The Ritz-Carlton Hotel Company
in 1998. He previously served as a director of Lydian Private Bank (2005-2011). In September 2010, Lydian Private Bank became a party to a publicly available Office of Thrift Supervision Order to Cease and Desist regarding its banking practices. Mr.
Tiefels vast leadership experience with a customer-focused, service-oriented lodging and hospitality enterprise qualify him to serve on our board. His considerable management roles have been valuable to the board as not only a director, but
also as the boards chairman. |
Directors Whose Terms Expire at the 2013 Annual Meeting |
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RONALD E. BLAYLOCK, 52. Director since 2007.
Founder and Managing Partner of GenNx360 Capital Partners, a private-equity buyout fund, focused on industrial business-to-business companies. Prior to
founding GenNx360 in 2006, Mr. Blaylock was chief executive officer of Blaylock & Company, a full-service investment banking firm that he founded in 1993. Previously, Mr. Blaylock held senior management positions with PaineWebber and Citigroup.
He is a director of Radio One, Inc. and W. R. Berkley Corporation. Mr. Blaylocks experience managing two successful investment enterprises, as well as his considerable finance experience, qualify him to serve on our board. Further, Mr.
Blaylocks years of relevant experience growing companies and serving on other public company boards enable him to provide additional insight to our board and its committees. |
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RAKESH GANGWAL, 58. Director since 2011.
Former Chief Executive Officer of US Airways Group, Inc. and Worldspan Technologies, Inc. From 2003 to 2007, Mr. Gangwal served as chairman, president and
chief executive officer of Worldspan Technologies, Inc., a provider of travel and information technology services to the travel and transportation industry. From 2002 to 2003, he was involved in various personal business endeavors, including private
equity and consulting projects. From 1998 until his resignation in 2001, Mr. Gangwal served as president and chief executive officer of US Airways Group, Inc. and US Airways, Inc. and from 1996 to 1998, he was the president and chief operating
officer of US Airways Group. After his resignation and on August 11, 2002, US Airways Group, Inc., and its seven domestic subsidiaries, including US Airways, Inc., filed voluntary petitions for relief under Chapter 11 of the United States
Bankruptcy Code. US Airways Group, Inc. and its subsidiaries emerged from bankruptcy protection under a reorganization plan, which became effective on March 31, 2003. He is a co-founder of IndiGo, Indias largest low-fare airline. Mr.
Gangwal is a director of PetSmart, Inc. and OfficeMax Incorporated, where he is the non-executive chairman. Mr. Gangwals experience as a chief executive officer, as well as his extensive background in corporate strategy, operations and
technology management, provide valuable insight to our board and qualify him to serve on our board. Additionally, Mr. Gangwals service as a board member (including as chairman) of two publicly traded retail companies further qualifies him to
serve on our board. |
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MITCHELL D. STEENROD, 45. Director since 2011.
Senior Vice President, Chief Financial Officer and Chief Information Officer of Pilot Travel Centers LLC, the nations largest operator of travel
centers and truck stops, since 2006. Mr. Steenrod joined Pilot Travel Centers in 2001 as controller and treasurer. In 2004, he was promoted to senior vice president and chief financial officer and in 2006 took on the additional role of chief
information officer. Previously, he spent 12 years with Marathon Oil Company and Marathon Ashland Petroleum LLC in a variety of positions of increasing responsibility in accounting, general management and marketing. Mr. Steenrods extensive
retail industry and operational experience as well as his experience implementing successful growth strategies, including growing Pilot Travel Centers from more than 200 travel centers to over 500 branded locations over a span of 10 years, qualify
him to serve on our board. Additionally, Mr. Steenrods extensive financial and accounting experience, including his seven years of experience as a chief financial officer, strengthens our board through his understanding of accounting
principles, financial reporting rules and regulations, and internal controls. |
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THOMAS G. STEMBERG, 63. Director since 2003.
Managing General Partner of the Highland Consumer Fund at Highland Capital Partners, a venture capital firm. From 2005 to 2007, he acted as the Venture
Partner of Highland Capital Partners. Mr. Stemberg is the founder and Chairman Emeritus of the Board of Staples, Inc., an office supply superstore retailer. He pioneered the office superstore industry and was chief executive officer of Staples from
1986 to 2002. From 2002 to 2004, Mr. Stemberg served as an executive officer at Staples with the title of Chairman. Mr. Stemberg is a director of PetSmart, Inc., lululemon athletica inc. and Guitar Center, Inc. He previously served as a director of
Polycom, Inc. (2002-2007) and The NASDAQ Stock Market, Inc. (2002-2007). Mr. Stembergs creation and development of the worlds leading office products company, a big-box retailer that experienced significant growth and
profitability under Mr. Stembergs leadership, provides meaningful insight and knowledge to CarMax. His prior chief executive experience, his board service with various growth retailers, and his current retail-focused venture capital work
provide a deep understanding of the retail industry and qualify him to serve on our board. |
11
PROPOSAL ONE ELECTION OF DIRECTORS
CONTINUED
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Directors Whose Terms Expire at the 2014 Annual Meeting |
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THOMAS J. FOLLIARD, 47. Director since 2006.
President and Chief Executive Officer of CarMax since 2006. He joined CarMax in 1993 as senior buyer and became director of purchasing in 1994. Mr.
Folliard was promoted to vice president of merchandising in 1996, senior vice president of store operations in 2000, executive vice president of store operations in 2001 and president and chief executive officer in 2006. As the chief executive of
CarMax, Mr. Folliard leads the day-to-day operation of CarMax and is responsible for establishing and executing the companys strategic plans. His significant experience in the auto retail industry, his tenure with CarMax and his motivational
leadership of more than 16,000 CarMax associates provide the board with unique insight into the company and qualify him to serve on the board. |
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SHIRA GOODMAN, 51. Director since 2007.
Executive Vice President, Global Growth of Staples, Inc., an office supply superstore retailer, since 2012. She joined Staples in 1992 and has held a
variety of positions of increasing responsibility in general management, marketing and human resources, including serving as executive vice president, marketing from 2001 to 2009 and executive vice president, human resources from 2009 to 2012. From
1986 to 1992, Ms. Goodman worked at Bain & Company in project design, client relationships and case team management. She previously served as a director of Stride Rite Corporation (2002-2007). Ms. Goodman has proven business acumen, having
served in various leadership positions at an internationally renowned retailer. In her current position, she is responsible for the international growth strategy, mergers and acquisitions and new ventures of Staples globally. Additionally, she has
served as Staples chief human resources officer overseeing over 90,000 employees and as its chief marketing executive directing the companys marketing efforts. Ms. Goodmans experiences in retail marketing, human resources and
business growth at the worlds largest office products company all enhance her value to our board. |
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W. ROBERT GRAFTON, 71. Director since 2003.
Retired Managing Partner-Chief Executive, Andersen Worldwide S.C. Andersen Worldwide provided global professional auditing and consulting services through
its two service entities, Arthur Andersen and Andersen Consulting. He is a retired certified public accountant and joined Arthur Andersen in 1963. He was elected a member of the Board of Partners, Andersen Worldwide in 1991 and chairman of the Board
of Partners in 1994. He served as Managing Partner-Chief Executive from 1997 through 2000. Mr. Grafton is currently lead director of DiamondRock Hospitality Company. He previously served as a director of SRA International, Inc. (2010-2011). Mr.
Graftons extensive accounting experience, as well as his role as the chief executive of an international audit and consulting firm with more than 100,000 employees, qualify him to serve on our board. His designation as an audit committee
financial expert and his seven years of service as our Audit Committee chairman provide significant and consistent leadership. |
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EDGAR H. GRUBB, 72. Director since 2007.
Retired Executive Vice President and Chief Financial Officer of Transamerica Corporation, a leading insurance and financial services company. He joined
Transamerica in 1989, became executive vice president in 1993 and retired in 1999. From 1986 to 1989, he was the senior vice president and chief financial officer of Lucky Stores, Inc. Mr. Grubb is a director and chair of the board of AAA Northern
California, Nevada & Utah Insurance Exchange and he is a director of Auto Club Partners, Inc., an affiliation of ten AAA clubs in the United States. With meaningful experience as the chief financial officer of a public company, Mr. Grubb
provides CarMax with his extensive understanding of complex financial and operational issues that public companies confront. His financial acumen, as well as his demonstrated leadership capabilities, qualify him to serve on our
board. |
12
CORPORATE GOVERNANCE
Our business and affairs are managed under the direction of the board of directors in accordance with the
Virginia Stock Corporation Act, our Articles of Incorporation and our Bylaws. The standing committees of the board of directors are the Audit Committee, the Compensation and Personnel Committee and the Nominating and Governance Committee.
Corporate Governance Policies
and Practices
The board of directors is actively involved in
shaping our corporate governance. The board oversees the companys compliance with the governance reforms initiated by the Sarbanes-Oxley Act of 2002, the Dodd-Frank Wall Street Reform and Consumer Protection Act of 2010 and the related rules
and regulations proposed and adopted by the SEC and the NYSE. In response to the various laws, rules and regulations applicable to the company, and its own views on corporate governance, the board has adopted corporate governance guidelines and a
code of business conduct applicable to all company personnel, including members of the board.
Our corporate governance guidelines set forth the practices of the board with respect to its responsibilities, qualifications, performance, access to management and independent advisors, compensation
(including director stock ownership guidelines), orientation and continuing education, and management evaluation and succession.
Our code of business conduct contains provisions relating to honest and ethical behavior, including the handling of conflicts of interest between personal
and professional relationships, corporate opportunities, the handling of confidential information, fair dealing, protection and proper use of company assets, compliance with laws and other matters. Any amendment to or waiver from a provision of this
code for our directors or executive officers will be promptly disclosed under the Corporate Governance link at investor.carmax.com.
The corporate governance guidelines, code of business conduct and the charters of the Audit Committee, the Compensation and Personnel Committee, and the
Nominating and Governance Committee are also available under the Corporate Governance link at investor.carmax.com. A printed copy of these documents is available to any shareholder without charge upon written request to our corporate
secretary at CarMax, Inc., 12800 Tuckahoe Creek Parkway, Richmond, Virginia 23238.
Director Independence
As part of our corporate governance guidelines, the board has adopted
categorical standards to assist it in evaluating the independence of each director and determining whether relationships between directors and the company or its subsidiaries (either directly or as a partner, shareholder or officer of an
organization that has a relationship with the company) are material. In April 2012, our board of directors, after consultation with and upon the recommendation of the Nominating and Governance Committee, affirmatively determined, in its business
judgment, that Messrs. Blaylock, Gangwal, Garten, Grafton, Grubb, Steenrod, Stemberg and Tiefel and Ms. Goodman, Ms. Stephenson and Ms. Stewart are each independent directors under our independence guidelines and the NYSE independence
standards because each director: (1) has no material relationship with the company and (2) satisfies the independence criteria set forth in our independence guidelines and the NYSE listed company manual. In addition, based on our
guidelines and the NYSE standards, the board determined that Mr. Folliard is not independent because he is an executive officer of CarMax.
Executive Sessions
Our corporate governance guidelines provide that executive sessions, where solely the non-executive directors meet, are to be held at each regularly
scheduled board meeting and that non-executive directors may designate, on an annual basis, a director to preside at these sessions. Our non-executive directors met in executive session at each of our regularly scheduled board meetings in fiscal
2012. Effective June 2011, the board re-elected Mr. Tiefel as its independent chairman of the board and designated him to serve as the presiding director for executive sessions.
Board and Committee Meeting Attendance; Committee Membership
Pursuant to our corporate governance guidelines, directors are expected to
attend meetings of the board and of the board committees of which they are members.
13
CORPORATE GOVERNANCE CONTINUED
Our board of directors met four times in fiscal 2012. Each director attended 100% of the total number of meetings of the board and of the standing committees on which he or she served. All
directors attended the 2011 annual meeting of shareholders, with Ms. Goodman attending via webcast.
The table below provides, for fiscal 2012, membership information and the number of meetings held by the
board of directors and each of the boards committees. The numbers in each column indicate the number of meetings each director attended within each category.
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Director |
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Board |
|
Audit |
|
Compensation and Personnel |
|
Nominating and Governance |
Ronald E. Blaylock |
|
4 |
|
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5 |
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Keith D. Browning(a) |
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3 |
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Thomas J. Folliard |
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4 |
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Rakesh Gangwal |
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4 |
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12 |
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Jeffrey E. Garten |
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4 |
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4 |
Shira Goodman |
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4 |
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4 |
W. Robert Grafton |
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4 |
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12* |
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Edgar H. Grubb |
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4 |
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5 |
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Mitchell D. Steenrod |
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4 |
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12 |
|
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Thomas G. Stemberg |
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4 |
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5* |
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Vivian M. Stephenson |
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4 |
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4* |
Beth A. Stewart |
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4 |
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12 |
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William R. Tiefel |
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4* |
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Number of Meetings |
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4 |
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12 |
|
5 |
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4 |
* Chairman
(a) Mr. Browning retired from the board of directors effective October 18, 2011, and he attended the three board meetings held on or
prior to that date.
Committees of the Board
Audit Committee
The Audit Committee operates under a written charter adopted by the board. This charter sets forth the requirements for membership and the
committees authority, duties and responsibilities. The Audit Committee assists in the boards oversight of (1) the integrity of our consolidated financial statements, (2) our compliance with legal and regulatory requirements,
(3) the independent auditors qualifications and independence and (4) the performance of our internal audit function and the independent auditors. The Audit Committee retains, and approves all fees paid to, the independent auditors.
The Audit Committee also pre-approves all non-audit engagements of the independent auditors. Each member of the Audit Committee is independent and financially literate, with Messrs. Grafton and Steenrod considered audit committee financial experts,
in accordance with the applicable rules of the NYSE, the
SEC and our corporate governance guidelines. The committees report to shareholders can be found on page 50.
Compensation and Personnel Committee
The Compensation and Personnel Committee operates under a written charter adopted by the board. This charter sets forth the requirements for membership
and the committees authority, duties and responsibilities. The Compensation and Personnel Committees duties include (1) the review and approval of the companys overall executive compensation philosophy, (2) the review and
approval of salaries, short- and long-term incentives and other benefits and perquisites for our CEO and other executive officers, (3) the oversight of the administration of our short- and long-term incentive compensation plans and all
equity-based plans, (4) the review and approval of the terms of any severance, change-in-control or employment agreements with our executive officers and
14
(5) the ongoing analyses of our executive and director compensation programs. Each member of the
Compensation and Personnel Committee is independent in accordance with the applicable rules of the NYSE, the SEC and our corporate governance guidelines. The committees report to shareholders can be found on page 28.
Nominating and Governance Committee
The Nominating and Governance Committee operates under a written charter adopted by the board. This charter sets forth the requirements for membership and
the committees authority, duties and responsibilities. The Nominating and Governance Committee (1) identifies individuals qualified to become members of the board, (2) recommends to the board nominees for director to be presented at
the annual meetings of shareholders and nominees to fill vacancies on the board, (3) leads the board in the oversight of management succession planning, including succession planning for the CEO, (4) develops and recommends to the board
our corporate governance guidelines and (5) considers director nominees submitted by shareholders in accordance with the procedures outlined on page 17. Each member of the Nominating and Governance Committee is independent in accordance with
the applicable rules of the NYSE and our corporate governance guidelines.
Board Leadership Structure
Historically at CarMax, two separate individuals have served in the roles of CEO and board chairman. Mr. Folliard has been our CEO since 2006, while Mr. Tiefel, a board member since 2002, has
served as the independent chairman of the board since 2007. As our board chairman, Mr. Tiefel is responsible for chairing board meetings and meetings of shareholders, setting the agendas for board meetings and presiding over executive sessions
of the independent directors. Mr. Folliard manages and oversees the day-to-day affairs of the company and directs the formulation and implementation of the companys strategic plans. We believe that this leadership structure is currently
the most appropriate for CarMax.
Our board recognizes that, depending on the circumstances, other leadership models might be appropriate.
Our corporate governance guidelines state that the board has no fixed policy as to whether the roles of chairman and CEO should be separate, and the board remains free to make this choice in the manner it judges most appropriate for CarMax. These
guidelines also provide that in the event that the CEO also serves as chairman, the board will appoint a lead independent director to serve in accordance with the companys Lead Independent Director Charter, which is available under the
Corporate Governance link at investor.carmax.com. The board periodically reviews its leadership structure and elects its chairman annually.
Boards Role in Risk Oversight
Our board is responsible for oversight of enterprise risk. Management is
responsible for day-to-day risk management and for implementing our enterprise risk management program. Management discharges this responsibility in part through the companys Risk Committee, which is chaired by Tom Reedy, our Executive Vice
President and Chief Financial Officer, and includes more than ten other members from across the company. The Risk Committee meets periodically to identify, discuss and assess the significant risks facing the company.
Our board oversees the companys enterprise risk management program
using several means. First, the board receives and reviews biannual reports from the Risk Committee identifying the most significant risks facing the company. Second, the board has assigned oversight of certain key risk categories to either the full
board or a board committee. For each category, management reports regularly to the full board or the assigned committee, as appropriate, describing CarMaxs strategies for monitoring, managing and mitigating risks that fall within that
category. Our committee charters provide that each committee will review (a) the risks and exposures over which the committee has been delegated oversight responsibility by the board and (b) the steps management has taken to monitor,
manage and mitigate such risks and exposures. Finally, in accordance with its charter and NYSE listing standards, our Audit Committee has primary responsibility for oversight of the companys procedures for identifying significant risks or
15
CORPORATE GOVERNANCE CONTINUED
exposures. On an annual basis, Mr. Reedy, on behalf of the Risk Committee, discusses these procedures with the Audit Committee.
We believe that, in accordance with the process detailed above, our board exercises effective oversight of CarMaxs
enterprise risk management program.
Risk and Compensation Policies and Practices
In assessing whether risks arising from CarMaxs compensation policies and practices were reasonably likely to have a
material adverse effect on the company, management reviewed the companys compensation policies and practices for all employees, the potential risks presented by those policies and practices, and the factors that mitigate those risks. As part
of its review, management considered the compensation arrangements currently in place for our store associates, store management, regional leadership teams, home office and CarMax Auto Finance associates, and executive officers. Following this
review, management determined that none of CarMaxs compensation policies and practices create risks that are reasonably likely to have a material adverse effect on the company.
Management then presented a summary of its review to the companys Compensation and Personnel Committee for discussion at
the committees January 2012 meeting. At that meeting, the committee and management discussed managements summary and the risk mitigation tools employed by the company. The summary listed each compensation policy or practice applicable to
the various groups of CarMax associates, the potential risks presented by that policy or practice and the risk mitigation tools employed by the company to mitigate the related risks.
The compensation practices and policies covered by the summary included payments in the forms of base salaries, annual bonuses,
equity and equity-based awards, sales bonuses, sales commissions and hourly pay. The risk mitigation tools covered by the summary included the following:
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Annual bonus payments made to senior management are (i) subject to a clawback provision, (ii) capped at a plan maximum of 200% of base salary
and (iii) only paid when the metrics designed by an independent
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committee of non-employee directors have been satisfied. |
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Annual equity and equity-based awards (i) are approved by an independent committee of non-employee directors, (ii) contain three and four
year vesting provisions and (iii) for senior management, must be held in compliance with the companys executive stock ownership guidelines. |
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Sales bonuses are subject to risk mitigation tools that ensure that associates are not overpaid based upon inflated sales figures. These tools include
(i) the performance of a daily vehicle inventory at each store, (ii) centralized and non-negotiable vehicle pricing, (iii) centralized assignment of sales targets and (iv) electronic reporting of sales from each store to the home
office. |
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Hourly pay is tracked and managed through a central time management and reporting system. |
Following discussion with management and a review of the summary noted above,
the Compensation and Personnel Committee concurred with managements determination that none of CarMaxs compensation policies and practices create risks that are reasonably likely to have a material adverse effect on the company.
Nominating and Governance
Committee Process for Identifying Director Nominees
Candidates for election to our board of directors are considered in order to fill a vacancy on the board or if the board determines that it would be
beneficial to add an individual with specific skills or expertise. In identifying potential candidates for nomination to the board, the committee may consider input from several sources, including members of the Nominating and Governance Committee,
other board members, the CEO, outside search firms and shareholder recommendations. Nominee candidates are evaluated in the same manner regardless of the source of the recommendation. The Nominating and Governance Committee will conduct an initial
evaluation of each candidate. If suitable, the candidate will be interviewed by the committee and may also meet with other board members and company management. If the committee determines a nominee would be a valuable addition to the board, it will
make a recommendation to the full board.
16
Nominating and Governance Committee Criteria for Selection of Directors;
Consideration of Diversity
The board and the Nominating and
Governance Committee believe that the board should be comprised of directors with varied, complementary backgrounds and that directors should have, at a minimum, business or other relevant expertise that may be useful to the company. The board and
Nominating and Governance Committee also believe that directors should possess the highest personal and professional ethics and should be willing and able to devote the requisite amount of time to company business.
When considering nominees for director, the Nominating and Governance
Committee takes into account a number of factors, including:
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The size of the existing board. |
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The nominees character, judgment, skill, education, relevant business experience, integrity, reputation and other personal attributes or special
talents. |
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The nominees independence from management, the extent of existing commitments to other businesses and potential conflicts of interest with other
pursuits. |
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The nominees financial and accounting background, to enable the committee to determine whether the nominee would be considered an audit
committee financial expert or financially literate under the applicable rules of the NYSE and the SEC. |
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Whether the nominee is subject to a disqualifying factor as described in our corporate governance guidelines. |
As noted above, in considering director nominees, the Nominating and
Governance Committee believes that the board should be comprised of directors with varied, complementary backgrounds, with a particular emphasis on character, judgment, skill, education, relevant business experience, integrity, reputation and other
personal attributes or special talents. We address and value diversity through our consideration of these factors in our director selection process. While we do not have a written policy with respect to the consideration of diversity in identifying
director nominees, our consideration of the factors noted above has yielded a diverse, qualified, experienced and skilled CarMax board of directors.
Process for Shareholder Nomination of Directors
The Nominating and Governance Committee will consider nominees for director
suggested by shareholders using the previously described criteria and considering the additional information referred to below. For the 2013 annual meeting, written notice to nominate a director for election must be received no earlier than the
close of business on December 12, 2012, and no later than the close of business on January 11, 2013.
Under our Bylaws, a shareholder wishing to nominate a director at a shareholders meeting must deliver written notice to our corporate secretary stating his or her intention to make a nomination. For
an annual meeting, the notice must be received no earlier than the close of business 150 days prior to and no later than the close of business 120 days prior to the anniversary of the date the company mailed its proxy materials for the prior
years annual meeting. However, if the date of the annual meeting has changed by more than 30 days from the prior year, the notice must be received a reasonable time before the company mails its proxy materials, which time shall be not
(a) earlier than the close of business 120 days prior to such annual meeting and (b) later than the close of business on the later of the ninetieth day prior to such meeting or the tenth day following the first public announcement by the
company of the date of such meeting. For a special meeting, the notice must be received no later than the close of business on the seventh day following the date on which notice of a special meeting for the election of directors is first given to
shareholders.
A shareholders notice of a proposed director
nominee should be sent to our corporate secretary at CarMax, Inc., 12800 Tuckahoe Creek Parkway, Richmond, Virginia 23238, and must meet the requirements described in Section 2.3 of our Bylaws. A copy of our Bylaws is available under the
Corporate Governance link at investor.carmax.com and also will be provided without charge to any shareholder upon written request to our corporate secretary.
17
CORPORATE GOVERNANCE CONTINUED
Process for Shareholder or Interested Party Communication with Directors
Shareholders or other interested parties wishing to contact the board of
directors or any individual director may send correspondence to CarMax, Inc., c/o Corporate Secretary, 12800 Tuckahoe Creek Parkway, Richmond, Virginia 23238, or may send an e-mail to chairman@carmax.com, which is monitored by Eric
M. Margolin, our corporate secretary. Mr. Margolin will
forward to the board or appropriate board member any correspondence that deals with the functions of the board or its committees, and any other matter that would be of interest to the board. If
the correspondence is unrelated to board or shareholder matters, it will be forwarded to the appropriate department within the company for further handling.
18
COMPENSATION DISCUSSION AND ANALYSIS
Section I. Overview
Executive Summary
In fiscal 2012, we again achieved record earnings, with meaningful
contributions from across our business. Highlights of the year included:
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We continued our superstore growth, opening five stores in fiscal 2012 and announcing plans to open 10 stores in fiscal 2013 and between 10 to 15
stores in each of the following three fiscal years. We expect that these plans will result in a superstore base of between 148 and 163 stores by the end of fiscal 2016, an increase of between 37% and 51% in our superstore base.
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We achieved a company milestone, with $10 billion in sales, as well as record net earnings of $413.8 million. Sales and net income were each up 11% and
10%, respectively, over the record results achieved in the prior year, despite the persistence of challenging market conditions. |
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Comparable store used unit sales increased 1%, and our data indicated that we once again increased our share of the late-model used vehicle market.
While growing market share, we also improved our used and wholesale gross profit per unit. |
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Wholesale unit sales increased 20%, as demand at our auctions remained strong. |
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CarMax Auto Finance again generated strong profits, finishing the year with income of $262.2 million, an increase of 19% over the prior year.
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At the outset of fiscal 2012, our named
executive officers received an increase in base salary of 3.5%, the same increase generally given to salaried associates throughout the company. Annual bonuses to our named executive officers were paid at the 86.4% level for fiscal 2012, a
reflection of our solid earnings performance, but with results slightly below our 100% target. Fiscal 2012 annual equity awards to our named executive officers were flat to the fiscal 2011 awards, as the same number of options and MSUs were awarded
to each officer on a year-over-year basis. Due to an increase in our stock price, the valuation of this years awards was 27% greater than those provided in fiscal 2011. We believe that these compensation decisions demonstrate, and are
consistent with, our pay-for-performance philosophy.
The Compensation and Personnel Committee
At the direction of the board of directors, the Compensation and Personnel
Committee oversees all of our executive and director compensation plans, policies and programs. In fiscal 2012, the following three independent directors served on the committee: Messrs. Stemberg (its chairman), Blaylock and Grubb. As part of its
oversight function, the committee reviews and determines all named executive officer compensation, whether short- or long-term, or cash- or equity-based. The committees role is detailed in its charter, which is available under the
Corporate Governance link at investor.carmax.com.
Compensation Philosophy and Objectives
The committee oversees an executive compensation program designed to reflect CarMaxs pay-for-performance philosophy and that supports and reinforces
the companys key operating and strategic objectives. The committee has established the following objectives for our executive compensation program:
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Align the interests of executive officers with the financial interests of our shareholders. |
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Encourage the achievement of our key strategic, operational and financial goals. |
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Link incentive compensation to company and stock price performance, which the committee believes promotes a unified vision for senior management and
creates common motivation among our executives. |
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Attract, retain and motivate executives with the qualifications necessary to drive our long-term financial success. |
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Provide the committee the flexibility to respond to the continually changing environment in which we operate. |
Consideration of the Most Recent Advisory Say-on-Pay
Vote
At the 2011 annual meeting of shareholders, we conducted
our first advisory shareholder vote on executive compensation. More than 98% of the votes cast were voted to approve the compensation of our named
19
COMPENSATION DISCUSSION AND ANALYSIS
CONTINUED
executive officers as disclosed in last years proxy statement. The committee was gratified by this shareholder response, and, based upon these results and the committees independent
judgment, the committee decided to maintain the companys current pay-for-performance pay practices into fiscal 2013.
The Named Executive Officers
This Compensation Discussion and Analysis describes and analyzes the key features of our executive compensation program, particularly as they relate to
our named executive officers. For fiscal 2012, our named executive officers were:
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Thomas J. Folliard, President and Chief Executive Officer. |
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Michael K. Dolan, Executive Vice President and Chief Administrative Officer. |
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Joseph S. Kunkel, Senior Vice President, Marketing & Strategy. |
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Thomas W. Reedy, Senior Vice President and Chief Financial Officer (In March 2012, Mr. Reedy was promoted to Executive Vice President and Chief
Financial Officer). |
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William C. Wood, Senior Vice President, Stores (In March 2012, Mr. Wood was promoted to Executive Vice President, Stores).
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Keith D. Browning, Former Executive Vice President, Finance. Mr. Browning retired from the company and our board of directors in October 2011.
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Managements Role in the
Executive Compensation Process
Although management does not
have any decision-making authority regarding executive compensation, it assists the committee by recommending appropriate base salary levels (except for the CEO), performance objectives and targets, and individual equity award amounts. Management
also assists the committee with the preparation of the committees meeting agendas and prepares materials for those meetings as directed by the committee.
The committee has not delegated any authority with respect to the compensation of the companys
executive officers and non-employee directors. However, the committee has delegated limited authority to the companys CEO and CFO to grant equity awards (in an amount not to exceed 75,000 shares or units between regularly scheduled committee
meetings) to the companys non-executive officer employees. Any such awards are subject to the companys Employee Equity Grant Policy (the Grant Policy), which may be found at investor.carmax.com under the Corporate
Governance link.
Compensation Consultants and the
Peer Group
The committee has retained the services of Hay
Group, an independent compensation consultant, in order to obtain access to independent compensation data, analysis and advice. Hay Group provides no other services to the company. Notwithstanding the committees use of outside advisors and
managements participation in the executive compensation process, all executive compensation determinations are made by the committee, using its independent judgment and analysis.
In October 2011, Hay Group, at the direction of the committee, performed a comprehensive analysis of (a) the composition
of the companys proxy peer group and (b) the total direct compensation for our named executive officers and certain executives. As part of the peer group study, Hay Group advised the committee regarding the appropriate mix of companies to
use in analyzing and assessing the CarMax executive compensation program. Based upon Hay Groups advice and the committees independent judgment, the committee selected the 18 public companies noted below as its new peer group, 13 of which
had been in the companys prior peer group. These peers fall within a reasonable range (both above and below CarMax) of comparative factors such as revenue, market capitalization, net income, total shareholder return, and return on investment,
and these peers are generally specialty auto retailers, direct competitors or hard goods retailers. The composition of our peer group may vary from year to year.
20
The following companies comprise our peer group:
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Advance Auto Parts, Inc. |
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Family Dollar Stores, Inc. |
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Penske Automotive Group, Inc. |
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AutoNation, Inc. |
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GameStop Corp. |
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PetSmart, Inc. |
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AutoZone, Inc. |
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Genuine Parts Company |
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Ross Stores, Inc. |
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Bed Bath & Beyond Inc. |
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Group 1 Automotive, Inc. |
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The Sherwin-Williams Company |
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Dicks Sporting Goods, Inc. |
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The Hertz Corporation |
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Staples, Inc. |
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Dollar General Corporation |
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Kohls Corporation |
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Tractor Supply Company |
Hay Groups total direct compensation study compared the value of each of our executives direct
compensation to the corresponding compensation awarded to similarly situated personnel within the peer group noted above, as well as to the compensation awarded to executives from a broader group of retail companies. This competitive market data
provides a frame of reference for the committee when evaluating executive compensation. The committee finds it useful to review these companies compensation practices in considering and determining CarMaxs own compensation policies and
practices.
The committee generally tries to set base salaries
that are competitive within the peer group. The committee
employs annual incentive bonuses and stock-based awards to further reward executive officers with total direct compensation above the median of the peer group when the company performs well. The
failure to (a) achieve pre-determined earnings per share targets or (b) increase the companys stock price will result in reduced or no realized compensation from the annual incentive bonus and stock-based awards compensation
programs. The committee does not use peer group data as its sole determinant in making compensation decisions. This data is one of many factors that inform the committees compensation decisions. Other factors include individual performance,
company performance, level of seniority and succession planning.
Section II. The Key Elements of Our Executive Compensation Program and Fiscal 2012 Decisions
The key elements of compensation for our named executive officers are base
salary, an annual incentive bonus and stock-based awards. Together, these elements comprise total direct compensation.
|
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|
Base Salary |
|
+ |
|
Annual Incentive Bonus |
|
+ |
|
Stock-Based Awards |
|
= |
|
Total Direct Compensation |
Each of the three key elements of total direct compensation promotes one or more compensation objectives
set forth above. Competitive base salaries help us to attract, retain and motivate executives. Our annual incentive bonus, which is tied to earnings per share, helps to align the interests of our executive officers with the financial interests of
our shareholders and encourages the achievement of the companys financial goals. The stock-based awards directly tie an executives long-term compensation to the companys stock price, as well as encourage the achievement of our
strategic, operational and financial goals.
The committee
considers each key element of compensation when designing and evaluating our executive compensation program. This consideration
ensures that the program will meet its specified objectives. The committee recognizes the impact that an adjustment to one key element of compensation may have on other elements. For example, an
increase in a named executive officers base salary will result in a larger target incentive amount. However, decisions regarding any one key element of compensation are not determinative of decisions that will be made regarding the other key
elements. Further, committee decisions regarding stock-based awards and committee decisions regarding base salaries and annual incentive bonuses are generally made at separate committee meetings. Notwithstanding the independence of these decisions,
each committee decision regarding the key elements of compensation is made in furtherance of the objectives of the program.
21
COMPENSATION DISCUSSION AND ANALYSIS
CONTINUED
The committee did not consider the realized value of stock-based compensation
when designing and evaluating our executive compensation program. This excluded compensation was not a factor in the committees analysis and decisions regarding total direct compensation and was not used when analyzing the companys
position within the peer group percentiles. The committee generally considers the value of stock-based compensation as an element of the companys executive compensation program at the time of grant of a stock-based award, not at the time of
exercise.
Compensation Mix
As officers assume higher levels of responsibility, the percentage of their
compensation that is performance-based increases. Although we do not have a pre-established policy or target for allocation between specific compensation components, the majority of our named executive officers annual total direct compensation
is determined by the companys performance, as measured by our earnings per share and stock price. The table below illustrates how fiscal 2012 total direct compensation was allocated between performance-based and fixed compensation, as well as
the break-down of performance-based compensation that is based on annual and long-term company performance.
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|
Percentage of Total Direct
Compensation |
|
Percentage of Performance- Based Total Compensation |
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|
Performance- Based |
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|
Fixed |
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|
|
|
Annual |
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|
|
|
Long- Term |
|
Thomas J. Folliard |
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82 |
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|
|
|
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18 |
|
|
|
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19 |
|
|
|
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81 |
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Michael K. Dolan |
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77 |
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23 |
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16 |
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84 |
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Joseph S. Kunkel |
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70 |
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30 |
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15 |
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85 |
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Thomas W. Reedy (a) |
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76 |
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24 |
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11 |
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89 |
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William C. Wood (a) |
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76 |
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24 |
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11 |
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89 |
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Keith D. Browning (b) |
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75 |
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25 |
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11 |
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89 |
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(a) The company granted equity awards to Messrs. Reedy and Wood two times in fiscal 2012, once as
part of the companys annual equity award process in April 2011 and once in December 2011 related to the addition of significant new responsibilities to each of them. Accordingly, their performance-based compensation is more heavily weighted
towards the companys long-term performance than the other named executive officers.
(b) In light of his October 2011
retirement, Mr. Browning will be paid a pro-rata bonus for fiscal 2012. His receipt of a pro-rata bonus for fiscal 2012, as opposed to a full-year bonus, affected his compensation mix allocation.
Base Salary
The committee establishes competitive base salaries to retain key officers
and attract new talent that the committee believes are necessary for our long-term success. An executive officers base salary generally reflects the officers responsibilities, tenure, job performance and the direct competition for the
officers services. The committee reviews officer base salaries at 12-month intervals, generally in April. When the committee reviews these base salaries, it considers the reports and advice provided by its independent consultant, as well as
the recommendations provided by our CEO (except when setting the CEOs base salary).
In April 2011, the following base salary adjustments were made.
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Name |
|
Prior Base Salary ($) |
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|
Adjusted
Base Salary ($) |
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|
Percentage
Increase (%) |
|
Thomas J. Folliard |
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|
1,005,000 |
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|
|
1,040,000 |
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3.5 |
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Michael K. Dolan |
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606,979 |
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|
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628,223 |
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3.5 |
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Joseph S. Kunkel |
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571,568 |
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591,573 |
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3.5 |
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Thomas W. Reedy |
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430,000 |
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445,000 |
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3.5 |
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William C. Wood |
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430,000 |
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445,000 |
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3.5 |
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Keith D. Browning (a) |
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642,389 |
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642,389 |
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|
(a) |
|
In light of his retirement, Mr. Browning did not receive a base salary increase in fiscal 2012. |
22
In April 2011, Mr. Folliard recommended that the committee increase the base salaries for each of the
other named executive officers (other than Mr. Browning, due to his upcoming retirement) by 3.5%, based upon the contributions that each officer made to the companys performance during fiscal 2011. The committee agreed with
Mr. Folliards recommendation.
In April 2011, the
committee conducted a review of Mr. Folliards performance. As part of this performance review, the committee considered, among other factors, the companys earnings performance, store growth plans and execution, management
development, culture and cost management. Based on Mr. Folliards performance review and consistent with the base salary increases for the named executive officer group, the committee increased Mr. Folliards base salary by 3.5%
to $1,040,000.
In October 2011, Mr. Folliard recommended
that the committee increase the base salaries of each of Messrs. Reedy and Wood from $445,000 to $500,000. Mr. Folliard made this recommendation based upon the expanded roles and responsibilities that each executive assumed at that time.
Following Mr. Brownings retirement, Mr. Reedy became responsible for the management of the companys finance operation, CarMax Auto Finance, in addition to his CFO duties. Mr. Wood, who previously had responsibility for all
sales operations at the companys stores, took on additional management responsibilities related to merchandising, our store business offices and service operations. In addition to Mr. Folliards recommendation, the committee
considered the advice of Hay Group regarding these base salary increases. Following its independent consideration, the committee approved these base salary increases.
Annual Incentive Bonus
Pursuant to our Annual Performance-Based Bonus Plan, as amended and restated,
we may provide annual incentive bonuses to our executive officers. Payments, if any, made under this plan are directly tied to the achievement of certain pre-defined financial performance goals. We adopted the Bonus Plan as a mechanism to provide
this annual incentive compensation and to preserve the deductibility of this compensation in accordance with Section 162(m) of the Internal Revenue Code and related regulations.
The amount of the incentive bonus depends on our actual performance as measured against objective
performance goals established by the committee at the beginning of each fiscal year. In April 2011, the committee determined that the threshold, target and maximum performance goals for fiscal 2012 would be based on our fiscal 2012 earnings per
share. The committee believes that earnings per share is an appropriate measure for the performance goal because stock price appreciation is generally based on earnings growth. Accordingly, the interests of our management and our shareholders will
be aligned.
Each named executive officers individual
incentive bonus target is set forth in a written agreement with the company, is directly tied to his level of authority and is expressed as a percentage of his base salary. Each named executive officers base salary, incentive target
percentage, and target and maximum incentive bonus amounts for fiscal 2012 is set forth in the table below.
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Name |
|
Base Salary ($) |
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|
Incentive Target Percentage (%) |
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|
Target Incentive Amount ($) |
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|
Maximum Incentive Amount ($) |
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Thomas J. Folliard |
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1,040,000 |
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100 |
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1,040,000 |
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1,560,000 |
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Michael K. Dolan |
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628,223 |
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60 |
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376,934 |
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565,401 |
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Joseph S. Kunkel |
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591,573 |
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40 |
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236,629 |
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354,944 |
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Thomas W. Reedy |
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500,000 |
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40 |
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200,000 |
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300,000 |
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William C. Wood |
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500,000 |
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40 |
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200,000 |
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300,000 |
|
Keith D. Browning (a) |
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642,389 |
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60 |
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385,433 |
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|
578,150 |
|
(a) In light of his October 2011 retirement, Mr. Browning will be paid a pro-rata bonus for fiscal
2012.
If the committee determines that an executive officer is
eligible for payment under the Bonus Plan because our performance goals have been met, the exact bonus amount is determined by multiplying the target incentive amount by a performance adjustment factor. The performance adjustment factors established
by the committee for fiscal 2012 pursuant to the Bonus Plan were:
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25% if the threshold performance goal was achieved. |
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|
100% if the target performance goal was achieved. |
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|
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150% if the maximum performance goal was achieved. |
If the threshold performance goal is not achieved, no incentive bonus is
paid, as was the case in each of fiscal 2009 and 2008. The performance adjustment factors are
23
COMPENSATION DISCUSSION AND ANALYSIS
CONTINUED
prorated when our actual performance exceeds a lower performance goal but not the next higher performance goal. The Bonus Plan provides that the maximum annual amount payable is the lesser of
200% of the executives base salary or $2,000,000. However, the committee limited the maximum performance adjustment factor to 150% for fiscal 2012.
Under the Bonus Plan, the committee may reduce the amount of any bonus award paid to a named executive officer below the amount that otherwise would be
payable upon application of the relevant adjustment factor and may decide not to pay a bonus even when performance goals have been satisfied. Under no circumstances, however, may the committee increase the amount of any bonus payable under the Bonus
Plan above what would be payable to an executive upon application of the relevant adjustment factor.
Performance Targets
In April 2011, the committee established the following diluted
earnings per share targets for fiscal 2012: $1.67 as the threshold performance goal; $1.82 as the target performance goal; and $1.94 as the maximum performance goal under the Bonus Plan. In April 2012, the committee certified that CarMax had
achieved diluted earnings per share for fiscal 2012 of $1.79, which was between our threshold and target goals. Accordingly, based on the bonus formula, the performance adjustment factor for fiscal 2012 was 86.4%.
During the last five fiscal years, the average performance adjustment factor
has been 87% (86.4%, 150%, 200%, 0% and 0% for fiscal 2012, 2011, 2010, 2009 and 2008 respectively), meaning that, on average for the past five years, we have paid our named executive officers an annual incentive bonus award of 87% of their
respective target incentive amounts.
Stock-Based Awards
In fiscal 2010, the company modified its stock-based compensation program.
The key changes resulted in our diminished reliance on stock options as the sole form of executive equity pay and the introduction of stock-settled restricted stock units (which we refer to as market stock units (MSUs)) to
enhance our long-term pay practices. Unlike options, MSUs retain some of their value even when our stock price falls below the MSUs grant date price and therefore serve as a retention tool and provide additional associate motivation even in
down-market environments. At the executive officer and vice president levels, 75% of the fair value of each equity grant was delivered in the form of stock options and 25% was delivered in the form of MSUs. Additionally, for those associates who had
previously received restricted stock, we began awarding cash-settled restricted stock units in their place, in an effort to limit shareholder dilution and conserve the number of shares allocated to our Stock Incentive Plan. We maintained each of
these equity compensation practices in fiscal 2012.
In
determining the number of options and MSUs to award, the committee considers the named executive officers role at CarMax; our recent financial
performance; the performance of our common stock; the fair market value, expense and dilutive effect of any potential award; as well as succession planning and the retention of the services of the
officer. To assist in this endeavor, the committee solicits the insight of the companys CEO, as well as its independent compensation advisors. Generally, the CEO provides an initial recommendation of annual equity awards to the committee. The
committee reviews this recommendation and then makes its own independent determination of the annual equity awards.
Equity awards provided to the named executive officers remained flat, as the same number of options and MSUs were awarded to each officer on a year-over-year basis. Due to an increase in our stock price,
the fiscal 2012 awards had a grant date fair value that was 27% greater than those provided in fiscal 2011.
24
In fiscal 2012, the committee approved stock option and MSU awards for our named executive officers in the
amounts noted below. The table also includes the grant date fair values of the equity awards made in fiscal 2012 and 2011:
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|
Options and MSUs Granted in Fiscal 2012 |
|
|
Options and MSUs Granted in Fiscal 2011 |
|
Name |
|
Number of
Stock Options |
|
|
Number of
MSUs |
|
|
Total Grant Date Fair Value ($) |
|
|
Number of
Stock Options |
|
|
Number of
MSUs |
|
|
Total Grant Date Fair Value ($) |
|
Thomas J. Folliard |
|
|
209,951 |
|
|
|
20,972 |
|
|
|
3,861,626 |
|
|
|
209,951 |
|
|
|
20,972 |
|
|
|
3,040,093 |
|
Michael K. Dolan |
|
|
94,669 |
|
|
|
9,456 |
|
|
|
1,741,223 |
|
|
|
94,669 |
|
|
|
9,456 |
|
|
|
1,370,790 |
|
Joseph S. Kunkel |
|
|
64,894 |
|
|
|
6,482 |
|
|
|
1,193,583 |
|
|
|
64,894 |
|
|
|
6,482 |
|
|
|
939,657 |
|
Thomas W. Reedy (a) |
|
|
79,846 |
|
|
|
8,021 |
|
|
|
1,443,580 |
|
|
|
78,650 |
|
|
|
7,861 |
|
|
|
1,189,633 |
|
William C. Wood (a) |
|
|
79,846 |
|
|
|
8,021 |
|
|
|
1,443,580 |
|
|
|
64,894 |
|
|
|
6,482 |
|
|
|
939,657 |
|
Keith D. Browning |
|
|
94,669 |
|
|
|
9,456 |
|
|
|
1,741,223 |
|
|
|
94,669 |
|
|
|
9,456 |
|
|
|
1,370,790 |
|
(a) As noted above, the company granted equity awards to Messrs. Reedy and Wood two times in fiscal 2012, once
as part of the companys annual equity award process in April 2011 and once in December 2011 related to the addition of significant new responsibilities to each of them.
The exercise price of the annual option awards granted in April of fiscal
2012 and 2011 was $32.69 and $25.39, respectively (The exercise price of the December 2011 option awards to Messrs. Reedy and Wood was $30.24). Limited stock appreciation rights (SARs) were granted in tandem with each of the option
awards set forth above. The SARs may only be exercised in the event of a change-in-control of the company. Upon the exercise of the SAR and the surrender of the related option, the officer is entitled to receive an amount equal to the difference
between the value of our common stock on the date of exercise and the exercise price of the underlying stock option. No free-standing SARs have been granted.
The fiscal 2012 annual equity awards were granted on April 5, 2011, which was three business days following the date on which we released our fiscal
2011 year-end earnings information. The December 2011 equity awards to Messrs. Reedy and Wood were granted on December 27, 2011, which was three business days following the date on which we released our fiscal 2012 third-quarter earnings
information. Pursuant to our Grant Policy, all of these equity grants were made in accordance with a pre-determined schedule, from which the committee did not deviate. The options and MSUs were priced at the volume-weighted average price of the
companys common stock on the grant date. The committee has determined that the use of the volume-weighted average price, as opposed to the closing price, is more representative of the value of the common stock because it incorporates all
trades made on the grant date, as opposed to using only the final trade of the day. Our pricing policy is also incorporated in our Grant Policy.
25
COMPENSATION DISCUSSION AND ANALYSIS
CONTINUED
Section III. Additional Elements of Compensation
We provide our executive officers with the benefits and perquisites described
below, which are intended to be a part of a competitive compensation package.
Retirement Plans
We provide all associates, including our named executive officers, with
the opportunity to participate in our 401(k) Plan. We also provide eligible associates, namely those individuals whose benefits under our 401(k) Plan are limited due to the compensation limits imposed by the Internal Revenue Code, the opportunity to
participate in our Retirement Restoration Plan. Further, we provide a nonqualified deferred compensation benefit, our Executive Deferred Compensation Plan, to permit eligible associates to defer receipt of a portion of their base salary and/or bonus
to a future date. A description of the terms of each plan can be found in the narrative discussion following the Nonqualified Deferred Compensation table on page 36 (Note that our 401(k) Plan is a tax-qualified plan). Additionally,
details regarding the fiscal 2012 contributions to each named executive officers Retirement Restoration Plan and Executive Deferred Compensation Plan accounts, as well as the earnings and aggregate balances for those accounts, can be found in
the Nonqualified Deferred Compensation table.
During
fiscal 2009, we froze our Pension Plan and Benefit Restoration Plan, which were retirement plans that we previously offered. As a result, as of December 31, 2008, no additional benefits will accrue under the Pension Plan or the Benefit
Restoration Plan. Additional details regarding these frozen benefits can be found in the Pension Benefits in Fiscal 2012 table on page 34.
Health and Welfare Plans
We provide a
variety of competitive health and welfare plans to our associates and executives, including medical, dental and vision care; life, accidental death and dismemberment and dependent life insurance; short-term and long-term disability insurance; and
paid time off. Additionally, each executive officer is encouraged to participate, at their own cost, in our executive physical program, which provides screening, preventative and general medical care.
Company Transportation
We provide a car allowance and the use of a CarMax-owned vehicle for each of our named executive officers. We offer a similar benefit to each of our regional vice presidents. We also provide the use of a
CarMax-owned vehicle, on the same terms as provided to the named executive officers, to certain other eligible associates. For all associates using CarMax-owned vehicles, we bear the maintenance and insurance costs. The IRS treats both the monthly
vehicle allowance and the personal use of company-owned vehicles as income to the associate and the related taxes are paid by the associate.
Our executive officers are encouraged to use our plane for business travel. Additionally, our plane is available for personal use by Messrs. Folliard,
Browning, Dolan and Kunkel when we do not need the plane for business travel (given his October 2011 retirement, our plane is no longer available to Mr. Browning for his personal use). Our policy regarding personal use requires that
Mr. Folliard reimburse the company for the incremental costs associated with his personal use to the extent that the incremental costs exceed $125,000 in any fiscal year. The policy requires that Messrs. Browning, Dolan and Kunkel reimburse the
company for the incremental costs associated with their respective personal use of the plane to the extent that the incremental costs exceed $35,000 in any fiscal year. All income taxes associated with an executives personal use of the plane
are borne by the executive.
Tax and Financial Planning
Services
We provide a tax and financial planning benefit to our named executive officers. Officers who elect the services of the
companys tax and financial advisory firm must pay the income taxes associated with this benefit, which is valued at $14,000 per year. Officers who forego this benefit may opt to engage their own tax professional, which expense will be borne by
the company in an amount up to $5,000 ($10,000 for the CEO), with the officer paying the taxes associated with this income. The committee approved this benefit to reduce the amount of time and attention that our executive officers must spend on
these matters, which permits them to focus on their responsibilities to us, and to maximize the financial reward of the compensation that we provide.
26
Stock Ownership Guidelines
In April 2011, the committee adopted revised stock ownership guidelines for our executive officers. No later than five years after becoming a senior vice president, executive vice president or CEO, each
officer must hold shares of our common stock equal in value to the amounts set forth below.
|
|
|
Subject Officers |
|
Required to Own the Lesser of: |
Chief Executive Officer |
|
6 x Base Salary or 300,000 shares |
Executive Vice President |
|
3 x Base Salary or 100,000 shares |
Senior Vice President |
|
2 x Base Salary or 50,000 shares |
Shares owned outright, in-the-money stock
options, restricted stock and MSUs are included in determining compliance with the share ownership requirements. As of February 29, 2012, all of our named executive officers exceeded the ownership thresholds set forth in these guidelines. The
stock ownership guidelines are available under the Corporate Governance link at investor.carmax.com. Further, pursuant to our Policy Against Insider Trading, all CarMax associates, including our named executive officers, are prohibited
from engaging in any hedging transactions with CarMax stock.
Tax Considerations
The company does not
provide tax gross-ups on any compensation or perquisites provided to its named executive officers.
Section 162(m) of the Internal Revenue Code generally disallows a deduction by publicly held corporations for compensation in excess of $1 million paid to the CEO or any of the three other most
highly compensated officers (other than the CFO). Certain performance-based compensation qualifies for an exemption under Section 162(m) and is not subject to the deduction limit. Compensation under our Bonus Plan and stock options granted
pursuant to our Stock Incentive Plan currently qualify for the exemption. The committee continues to monitor its executive compensation plans and policies with a view toward preserving the deductibility of executive compensation while maintaining
the ability to attract and retain those executives necessary to assist us in reaching our goals and objectives.
Section IV. Employment and Severance Agreements
We have entered into an employment or a severance agreement with each of our
named executive officers. The committee has determined that these written agreements are beneficial to us because they contain restrictive covenants relating to the protection of our confidential information and covenants not to compete and not to
solicit our employees. These restrictive covenants continue for a period of two years following the end of the executive officers employment. Additionally, the committee believes that these agreements better enable our named executive officers
to focus their efforts on the companys strategic and operating goals.
Mr. Folliards employment agreement was for an initial term of two years, with automatic extensions for additional one-year periods following the end of the initial term (or any subsequent
renewal period), unless either CarMax or Mr. Folliard provides written notice of intent not to renew at least 90 days before the end of the then-current term. The severance agreements with the other named executive officers do not have a
specified term of agreement.
Under the terms of the employment
and severance agreements, the committee establishes and approves each named executive officers annual base salary, which cannot be less than the minimum base salary set forth in each agreement unless across-the-board reductions in salary are
implemented for all of our senior officers. Additionally, the committee approves the performance measures and payment amounts that determine each named executive officers annual incentive bonus under the Bonus Plan. Each named executive
officer is also eligible to participate in our Stock Incentive Plan and to participate in all other incentive, compensation, benefit and similar plans available to our other executive officers.
Clawback and Forfeiture Provisions
The employment and severance agreements contain a clawback provision. If any named executive officer engages in conduct for which he could be terminated
for cause, with certain limitations, and the conduct directly results in the filing of a restatement of any financial statement that was previously filed with the SEC (or other governmental agency), the named executive officer shall
27
COMPENSATION DISCUSSION AND ANALYSIS
CONTINUED
forfeit and, upon demand by the company, repay all compensation that was expressly conditioned upon the achievement of certain financial results if the restated financial statements would have
resulted in a lesser amount being paid.
In addition to the
clawback provision contained in each of these agreements, our equity award agreements also contain a forfeiture provision. If a named executive officer is terminated for cause, the officers unexercised vested and unvested options are
forfeited. Further, all unvested MSUs and restricted stock are also forfeited upon a termination for cause.
Change-in-Control and Severance Benefits
Each employment and severance agreement provides
for the termination of employment due to retirement, death or disability (as those terms are defined in each agreement). The agreements also provide for the termination of employment by us without cause and termination by the executive
officer for good reason (as those terms are defined in each agreement). Termination under any of these circumstances will entitle the executive officer to receive certain payments and other benefits.
The agreements also provide for payments and benefits following the
termination of employment in these circumstances in connection with a change-in-control or a
sale of all or substantially all of the assets of the company in a single transaction or a series of related transactions (an asset sale). Detailed information with respect to these
payments and benefits can be found under the heading, Potential Payments Upon Termination or Change-in-Control beginning on page 37. The executive officers are not entitled to any severance payments as a result of voluntary
termination (outside of the retirement context) or if they are terminated for cause.
The committee believes that these severance benefits encourage the commitment and availability of our named executive officers and ensure that they will be able to devote their full attention and energy
to our affairs in the face of potentially disruptive and distracting circumstances. In the event of a potential change-in-control, our named executive officers will be able to analyze and evaluate proposals objectively with a view to the best
interests of CarMax and its shareholders and to act as the board may direct without fear of retribution if a change-in-control occurs. The committee recognizes that the severance benefits may have the effect of discouraging takeovers and protecting
our officers from removal, because the severance benefits increase the cost that would be incurred by an acquiring company seeking to replace current management; however, the committee believes that the benefit to the company outweighs this concern.
COMPENSATION AND PERSONNEL COMMITTEE REPORT
The CarMax, Inc. Compensation and Personnel Committee has reviewed and discussed the Compensation Discussion and Analysis
required by Item 402(b) of Regulation S-K with management and, based upon their review and discussions, recommended to the CarMax board of directors that the Compensation Discussion and Analysis be included in this proxy statement.
THE COMPENSATION AND PERSONNEL COMMITTEE
Thomas G. Stemberg, Chairman
Ronald E. Blaylock
Edgar H. Grubb
28
EXECUTIVE COMPENSATION
Summary Compensation Table
The table below shows, for fiscal 2012, fiscal 2011 and fiscal 2010, the compensation paid to or earned by our named executive officers.
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Name and Principal
Position |
|
Fiscal Year |
|
|
Salary ($) |
|
|
Stock Awards (a) ($) |
|
|
Option Awards (a) ($) |
|
|
Non-Equity Incentive Plan Comp- ensation (b) ($) |
|
|
Change in Pension Value
and Nonqualified Deferred Comp- ensation Earnings (c) ($) |
|
|
All Other Comp- ensation (d) ($) |
|
|
Total
($) |
|
Thomas J. Folliard |
|
|
2012 |
|
|
|
1,037,308 |
|
|
|
955,904 |
|
|
|
2,905,722 |
|
|
|
898,560 |
|
|
|
357,735 |
|
|
|
319,390 |
|
|
|
6,474,619 |
|
President and
Chief Executive Officer |
|
|
2011 |
|
|
|
993,077 |
|
|
|
760,025 |
|
|
|
2,280,068 |
|
|
|
1,507,500 |
|
|
|
105,469 |
|
|
|
262,693 |
|
|
|
5,908,832 |
|
|
|
2010 |
|
|
|
850,000 |
|
|
|
526,328 |
|
|
|
1,900,956 |
|
|
|
1,700,000 |
|
|
|
194,519 |
|
|
|
132,309 |
|
|
|
5,304,112 |
|
Keith D. Browning |
|
|
2012 |
|
|
|
424,965 |
|
|
|
431,004 |
|
|
|
1,310,219 |
|
|
|
211,669 |
|
|
|
562,929 |
|
|
|
28,323 |
|
|
|
2,969,109 |
|
Former Executive VP, Finance |
|
|
2011 |
|
|
|
640,347 |
|
|
|
342,685 |
|
|
|
1,028,105 |
|
|
|
578,150 |
|
|
|
204,884 |
|
|
|
91,567 |
|
|
|
2,885,738 |
|
|
|
2010 |
|
|
|
615,835 |
|
|
|
237,322 |
|
|
|
857,160 |
|
|
|
739,002 |
|
|
|
381,789 |
|
|
|
43,469 |
|
|
|
2,874,577 |
|
Michael K. Dolan |
|
|
2012 |
|
|
|
626,589 |
|
|
|
431,004 |
|
|
|
1,310,219 |
|
|
|
325,671 |
|
|
|
208,520 |
|
|
|
137,694 |
|
|
|
3,039,697 |
|
Executive VP and Chief Administrative Officer |
|
|
2011 |
|
|
|
605,028 |
|
|
|
342,685 |
|
|
|
1,028,105 |
|
|
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546,281 |
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82,953 |
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|
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118,611 |
|
|
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2,723,663 |
|
|
|
2010 |
|
|
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581,622 |
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|
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237,322 |
|
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857,160 |
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697,947 |
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153,645 |
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71,821 |
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2,599,517 |
|
Joseph S. Kunkel |
|
|
2012 |
|
|
|
590,034 |
|
|
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295,450 |
|
|
|
898,133 |
|
|
|
204,448 |
|
|
|
159,024 |
|
|
|
115,738 |
|
|
|
2,262,827 |
|
Senior VP, Marketing & Strategy |
|
|
2011 |
|
|
|
569,710 |
|
|
|
234,908 |
|
|
|
704,749 |
|
|
|
342,941 |
|
|
|
48,530 |
|
|
|
119,339 |
|
|
|
2,020,177 |
|
|
|
2010 |
|
|
|
547,409 |
|
|
|
162,681 |
|
|
|
587,571 |
|
|
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437,927 |
|
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89,911 |
|
|
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88,772 |
|
|
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1,914,271 |
|
Thomas W. Reedy |
|
|
2012 |
|
|
|
460,800 |
|
|
|
357,949 |
|
|
|
1,085,631 |
|
|
|
172,800 |
|
|
|
54,264 |
|
|
|
73,010 |
|
|
|
2,204,454 |
|
Senior VP and
Chief Financial Officer |
|
|
2011 |
|
|
|
411,486 |
|
|
|
297,390 |
|
|
|
892,243 |
|
|
|
258,000 |
|
|
|
16,241 |
|
|
|
55,808 |
|
|
|
1,931,168 |
|
William C. Wood |
|
|
2012 |
|
|
|
460,800 |
|
|
|
357,949 |
|
|
|
1,085,631 |
|
|
|
172,800 |
|
|
|
130,800 |
|
|
|
67,423 |
|
|
|
2,275,403 |
|
Senior VP, Stores |
|
|
2011 |
|
|
|
423,594 |
|
|
|
234,908 |
|
|
|
704,749 |
|
|
|
258,000 |
|
|
|
37,997 |
|
|
|
58,189 |
|
|
|
1,717,437 |
|
(a) Represents the
aggregate grant date fair value of the awards made in each fiscal year as computed in accordance with Financial Accounting Standards Board (FASB) Accounting Standards Codification (ASC) Topic 718. These amounts do not
correspond to the actual value that may be realized by each named executive officer. Additional information regarding outstanding awards, including corresponding exercise prices and expiration dates, can be found in the Outstanding Equity
Awards at Fiscal 2012 Year End table on page 32. The assumptions used in determining the grant date fair values of the stock and option awards are set forth in Note 12(C) to our consolidated financial statements, which are included in our
Annual Report on Form 10-K for the fiscal year ended February 29, 2012.
(b) Represents
the annual incentive bonus earned under our Bonus Plan.
(c) Represents the aggregate increase in the actuarial value of
accumulated benefits under our Pension Plan and Benefit Restoration Plan accrued during the relevant fiscal year. The Pension Benefits in Fiscal 2012 table, and its accompanying narrative on pages 34 and 35, contain additional details
with respect to these amounts.
(d) Further details are included in the All Other
Compensation in Fiscal 2012 table on page 30.
29
EXECUTIVE COMPENSATION CONTINUED
All Other Compensation in Fiscal 2012
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Name |
|
Personal Use of
Company Plane
(a)
($) |
|
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Personal Use of Company Automobile (b) ($) |
|
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Automobile Allowance (c) ($) |
|
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Retirement Savings Plan Contribution (d) ($) |
|
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Deferred Compensation Account Contributions (e) ($) |
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Other (f) ($) |
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Total ($) |
|
Thomas J. Folliard |
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125,000 |
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3,645 |
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10,296 |
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16,060 |
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149,138 |
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15,251 |
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319,390 |
|
Keith D. Browning |
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4,264 |
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2,923 |
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21,136 |
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28,323 |
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Michael K. Dolan |
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|
35,000 |
|
|
|
5,456 |
|
|
|
6,396 |
|
|
|
16,193 |
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59,913 |
|
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|
14,736 |
|
|
|
137,694 |
|
Joseph S. Kunkel |
|
|
28,027 |
|
|
|
6,422 |
|
|
|
6,396 |
|
|
|
15,217 |
|
|
|
44,518 |
|
|
|
15,158 |
|
|
|
115,738 |
|
Thomas W. Reedy |
|
|
n/a |
|
|
|
6,323 |
|
|
|
6,396 |
|
|
|
16,194 |
|
|
|
30,097 |
|
|
|
14,000 |
|
|
|
73,010 |
|
William C. Wood |
|
|
n/a |
|
|
|
|
|
|
|
6,396 |
|
|
|
16,227 |
|
|
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30,064 |
|
|
|
14,736 |
|
|
|
67,423 |
|
|
|
(a) The compensation
associated with the personal use of the company plane is based on (a) the incremental cost of operating the plane and (b) additional costs, if any, specifically associated with a personal use flight. The incremental cost is
calculated based upon the average variable costs of operating the plane. Variable costs include fuel, maintenance, travel expenses for the flight crews and other miscellaneous expenses. The total annual variable costs are divided by the total number
of miles our plane flew in fiscal 2012 to determine an average variable cost per mile. The average variable cost per mile is multiplied by the miles flown for personal use to derive the incremental cost. This methodology excludes fixed costs that do
not change based on usage, such as salaries and benefits for the flight crews, monthly service contracts, hangar rental fees, taxes, rent, depreciation and insurance. The costs associated with deadhead flights (i.e., flights that travel to a
destination with no passengers as a result of an executives personal use) and incremental plane charters (i.e., plane charters, if any, that we pay for because our plane was not available for business use due to an executives personal
use) are included in the incremental cost calculations for each executive. The IRS treats the personal use of the company plane as income to the executive and the related taxes are paid by the executive using applicable Standard Industry Fare Level
rates.
(b) The value of the personal use of a company automobile is determined based on the annual lease value method and
excludes any expenses such as maintenance and insurance.
(c) The monthly vehicle allowance for Mr. Folliard is $858 and
for the other named executive officers is $533.
(d) Includes the company matching portion of each executives
Retirement Savings Plan (RSP) contributions. Also includes a company-funded contribution made regardless of an executives participation in the RSP, as well as an additional company-funded contribution to those executives who met
certain age and service requirements as of December 31, 2008, the date that our Pension Plan was frozen. These RSP benefits are offered on the same terms to all CarMax associates.
(e) Includes the company matching portion of each executives Retirement Restoration Plan (RRP) contributions. Also includes a company-funded contribution regardless of
each executives participation in the RRP, as well as an additional company-funded contribution to those executives who met certain age and service requirements as of December 31, 2008, the date that our Pension Plan was frozen. These RRP
benefits are offered on the same terms to all CarMax associates whose salary exceeds the IRS 401(k) annual limitations. Also includes a restorative contribution designed to compensate executives for any loss of company contributions under the RSP
and RRP due to a reduction in the RSP and RRP eligible compensation resulting from deferrals into the Executive Deferred Compensation Plan.
(f) Represents the total amount of other benefits provided, none of which individually exceeded the greater of $25,000 or 10% of the
total amount of these benefits, for the named executive officer including as applicable: (i) tax and financial planning services and (ii) certain travel expenses.
30
Grants of Plan-Based Awards in Fiscal 2012
The following table includes certain information with respect to grants of
plan-based awards during fiscal 2012 to each of our named executive officers.
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Name |
|
Approval Date |
|
|
Grant Date |
|
|
Estimated Possible Payouts
Under Non-Equity Incentive Plan Awards (a) |
|
|
All Other Stock Awards: Number of Shares of
Stock or Units (b) (#) |
|
|
All Other Option Awards: Number of Securities Underlying Options (c) (#) |
|
|
Exercise or Base Price of Option Awards (d) ($/Sh) |
|
|
Grant Date Closing Price ($/Sh) |
|
|
Grant Date Fair Value of Stock and Option Awards (e) ($) |
|
|
|
|
Thres- hold ($) |
|
|
Target ($) |
|
|
Maximum ($) |
|
|
|
|
|
|
|
|
Thomas J. Folliard |
|
|
|
|
|
|
|
|
|
|
260,000 |
|
|
|
1,040,000 |
|
|
|
1,560,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
3/25/11 |
|
|
|
4/5/11 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
20,972 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
955,904 |
|
|
|
|
3/25/11 |
|
|
|
4/5/11 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
209,951 |
|
|
|
32.69 |
|
|
|
32.62 |
|
|
|
2,905,722 |
|
Keith D. Browning |
|
|
|
|
|
|
|
|
|
|
96,358 |
|
|
|
385,433 |
|
|
|
578,150 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
3/25/11 |
|
|
|
4/5/11 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
9,456 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
431,004 |
|
|
|
|
3/25/11 |
|
|
|
4/5/11 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
94,669 |
|
|
|
32.69 |
|
|
|
32.62 |
|
|
|
1,310,219 |
|
Michael K. Dolan |
|
|
|
|
|
|
|
|
|
|
94,233 |
|
|
|
376,934 |
|
|
|
565,401 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
3/25/11 |
|
|
|
4/5/11 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
9,456 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
431,004 |
|
|
|
|
3/25/11 |
|
|
|
4/5/11 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
94,669 |
|
|
|
32.69 |
|
|
|
32.62 |
|
|
|
1,310,219 |
|
Joseph S. Kunkel |
|
|
|
|
|
|
|
|
|
|
59,157 |
|
|
|
236,629 |
|
|
|
354,944 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
3/25/11 |
|
|
|
4/5/11 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
6,482 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
295,450 |
|
|
|
|
3/25/11 |
|
|
|
4/5/11 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
64,894 |
|
|
|
32.69 |
|
|
|
32.62 |
|
|
|
898,133 |
|
Thomas. W. Reedy |
|
|
|
|
|
|
|
|
|
|
50,000 |
|
|
|
200,000 |
|
|
|
300,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
3/25/11 |
|
|
|
4/5/11 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
6,482 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
295,450 |
|
|
|
|
3/25/11 |
|
|
|
4/5/11 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
64,894 |
|
|
|
32.69 |
|
|
|
32.62 |
|
|
|
898,133 |
|
|
|
|
10/17/11 |
|
|
|
12/27/11 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1,539 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
62,499 |
|
|
|
|
10/17/11 |
|
|
|
12/27/11 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
14,952 |
|
|
|
30.24 |
|
|
|
30.20 |
|
|
|
187,498 |
|
William C. Wood |
|
|
|
|
|
|
|
|
|
|
50,000 |
|
|
|
200,000 |
|
|
|
300,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
3/25/11 |
|
|
|
4/5/11 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
6,482 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
295,450 |
|
|
|
|
3/25/11 |
|
|
|
4/5/11 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
64,894 |
|
|
|
32.69 |
|
|
|
32.62 |
|
|
|
898,133 |
|
|
|
|
10/17/11 |
|
|
|
12/27/11 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1,539 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
62,499 |
|
|
|
|
10/17/11 |
|
|
|
12/27/11 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
14,952 |
|
|
|
30.24 |
|
|
|
30.20 |
|
|
|
187,498 |
|
(a) Represents threshold,
target and maximum payout levels under our Bonus Plan for fiscal 2012 performance. The actual amount of incentive bonus awards earned by each named executive officer in fiscal 2012 is reported under the Non-Equity Incentive Plan
Compensation column in the Summary Compensation Table on page 29. Additional information regarding the design of our Bonus Plan is included in the Compensation Discussion and Analysis beginning on page 19.
(b) Represents stock-settled restricted stock units, which we refer to as market stock units or MSUs. At the end
of the three-year vesting period, each MSU will be converted into between zero and two shares of CarMax common stock. The conversion ratio is calculated by dividing the average closing price of our stock during the final 40 trading days of the
three-year period, by our stock price on the grant date, with the resulting quotient capped at two. This quotient is then multiplied by the number of MSUs granted.
(c) Each option grant vests in 25% increments annually over four years and expires on the seventh anniversary of the grant date. Limited SARs were granted in tandem with each of the
option awards set forth above. The SARs may only be exercised in the event of a change-in-control of the company. Upon the exercise of the SAR and the surrender of the related option, the officer is entitled to receive an amount equal to the
difference between the value of our common stock on the date of exercise and the exercise price of the underlying stock option. No free-standing SARs have been granted.
(d) All fiscal 2012 stock options were issued with an exercise price equal to the volume-weighted average price of our common stock on the grant date.
(e) Represents the grant date fair value of the award as determined in accordance with FASB ASC Topic
718.
31
EXECUTIVE COMPENSATION CONTINUED
Outstanding Equity Awards at Fiscal 2012 Year End
The following table includes information with respect to outstanding equity awards previously granted to our named executive
officers as of February 29, 2012.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Option Awards (a) |
|
|
Stock Awards (b) |
Name |
|
Grant Date |
|
|
Number
of Securities Underlying Unexercised Options (#) Exercisable |
|
|
Number
of Securities Underlying Unexercised Options (#) Unexercisable |
|
|
Option Exercise Price ($/Sh) |
|
|
Option
Expiration Date |
|
|
Number of Shares or Units of Stock That Have Not Vested
(#) |
|
|
Market Value of Shares
or Units of Stock That Have Not Vested ($) |
|
|
Equity Incentive Plan Awards: Number of Unearned Shares, Units
or Other Rights That Have Not Yet Vested (#) |
|
Equity Incentive Plan Awards: Market or Payout Value of Unearned Shares, Units
or Other Rights That Have Not Yet Vested ($) |
Thomas J. Folliard |
|
|
4/1/2004 |
|
|
|
120,000 |
|
|
|
|
|
|
|
14.80 |
|
|
|
4/1/14 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
6/24/2005 |
|
|
|
120,000 |
|
|
|
|
|
|
|
13.19 |
|
|
|
6/24/15 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/3/2007 |
|
|
|
220,000 |
|
|
|
|
|
|
|
24.99 |
|
|
|
4/3/14 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/7/2008 |
|
|
|
206,250 |
|
|
|
68,750 |
|
|
|
19.82 |
|
|
|
4/7/15 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/7/2009 |
|
|
|
179,675 |
|
|
|
179,674 |
|
|
|
11.43 |
|
|
|
4/7/16 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/7/2009 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
32,211 |
|
|
|
1,977,111 |
|
|
|
|
|
|
|
|
4/6/2010 |
|
|
|
52,488 |
|
|
|
157,463 |
|
|
|
25.39 |
|
|
|
4/6/17 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/6/2010 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
20,972 |
|
|
|
777,984 |
|
|
|
|
|
|
|
|
4/5/2011 |
|
|
|
|
|
|
|
209,951 |
|
|
|
32.69 |
|
|
|
4/5/18 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/5/2011 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
20,972 |
|
|
|
604,253 |
|
|
|
|
|
Keith D. Browning |
|
|
4/3/2007 |
|
|
|
104,000 |
|
|
|
|
|
|
|
24.99 |
|
|
|
4/3/14 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/7/2008 |
|
|
|
124,000 |
|
|
|
|
|
|
|
19.82 |
|
|
|
4/7/15 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/7/2009 |
|
|
|
162,034 |
|
|
|
|
|
|
|
11.43 |
|
|
|
4/7/16 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/6/2010 |
|
|
|
94,669 |
|
|
|
|
|
|
|
25.39 |
|
|
|
4/6/17 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/5/2011 |
|
|
|
94,669 |
|
|
|
|
|
|
|
32.69 |
|
|
|
4/5/18 |
|
|
|
|
|
|
|
|
|
|
|
|
|
Michael K. Dolan |
|
|
4/1/2004 |
|
|
|
50,000 |
|
|
|
|
|
|
|
14.80 |
|
|
|
4/1/14 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
5/1/2006 |
|
|
|
50,000 |
|
|
|
|
|
|
|
17.20 |
|
|
|
5/1/13 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/3/2007 |
|
|
|
100,000 |
|
|
|
|
|
|
|
24.99 |
|
|
|
4/3/14 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/7/2008 |
|
|
|
93,000 |
|
|
|
31,000 |
|
|
|
19.82 |
|
|
|
4/7/15 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/7/2009 |
|
|
|
40,509 |
|
|
|
81,016 |
|
|
|
11.43 |
|
|
|
4/7/16 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/7/2009 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
14,524 |
|
|
|
891,483 |
|
|
|
|
|
|
|
|
4/6/2010 |
|
|
|
23,668 |
|
|
|
71,001 |
|
|
|
25.39 |
|
|
|
4/6/17 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/6/2010 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
9,456 |
|
|
|
350,783 |
|
|
|
|
|
|
|
|
4/5/2011 |
|
|
|
|
|
|
|
94,669 |
|
|
|
32.69 |
|
|
|
4/5/18 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/5/2011 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
9,456 |
|
|
|
272,450 |
|
|
|
|
|
Joseph S. Kunkel |
|
|
4/1/2004 |
|
|
|
50,000 |
|
|
|
|
|
|
|
14.80 |
|
|
|
4/1/14 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
6/24/2005 |
|
|
|
100,000 |
|
|
|
|
|
|
|
13.19 |
|
|
|
6/24/15 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
5/1/2006 |
|
|
|
100,000 |
|
|
|
|
|
|
|
17.20 |
|
|
|
5/1/13 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/3/2007 |
|
|
|
74,000 |
|
|
|
|
|
|
|
24.99 |
|
|
|
4/3/14 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/7/2008 |
|
|
|
63,750 |
|
|
|
21,250 |
|
|
|
19.82 |
|
|
|
4/7/15 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/7/2009 |
|
|
|
55,536 |
|
|
|
55,536 |
|
|
|
11.43 |
|
|
|
4/7/16 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/7/2009 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
9,956 |
|
|
|
611,099 |
|
|
|
|
|
|
|
|
4/6/2010 |
|
|
|
16,224 |
|
|
|
48,670 |
|
|
|
25.39 |
|
|
|
4/6/17 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/6/2010 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
6,482 |
|
|
|
240,458 |
|
|
|
|
|
|
|
|
4/5/2011 |
|
|
|
|
|
|
|
64,894 |
|
|
|
32.69 |
|
|
|
4/5/18 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/5/2011 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
6,482 |
|
|
|
186,762 |
|
|
|
|
|
32
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Option Awards (a) |
|
|
Stock Awards (b) |
Name |
|
Grant Date |
|
|
Number
of Securities Underlying Unexercised Options (#) Exercisable |
|
|
Number
of Securities Underlying Unexercised Options (#) Unexercisable |
|
|
Option Exercise Price ($/Sh) |
|
|
Option
Expiration Date |
|
|
Number of Shares or Units of Stock That Have Not Vested
(#) |
|
|
Market Value of Shares or Units of Stock That Have Not Vested
($) |
|
|
Equity Incentive Plan Awards: Number of Unearned Shares, Units
or Other Rights That Have Not Yet Vested (#) |
|
Equity Incentive Plan Awards: Market or Payout Value of Unearned Shares, Units
or Other Rights That Have Not Yet Vested ($) |
Thomas W. Reedy |
|
|
4/1/2004 |
|
|
|
30,000 |
|
|
|
|
|
|
|
14.80 |
|
|
|
4/1/14 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
6/24/2005 |
|
|
|
30,000 |
|
|
|
|
|
|
|
13.19 |
|
|
|
6/24/15 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
5/1/2006 |
|
|
|
40,000 |
|
|
|
|
|
|
|
17.20 |
|
|
|
5/1/13 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/3/2007 |
|
|
|
30,800 |
|
|
|
|
|
|
|
24.99 |
|
|
|
4/3/14 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/7/2008 |
|
|
|
28,500 |
|
|
|
9,500 |
|
|
|
19.82 |
|
|
|
4/7/15 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/7/2009 |
|
|
|
12,414 |
|
|
|
24,828 |
|
|
|
11.43 |
|
|
|
4/7/16 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/7/2009 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4,451 |
|
|
|
273,202 |
|
|
|
|
|
|
|
|
4/6/2010 |
|
|
|
16,224 |
|
|
|
48,670 |
|
|
|
25.39 |
|
|
|
4/6/17 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/6/2010 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
6,482 |
|
|
|
240,458 |
|
|
|
|
|
|
|
|
12/27/2010 |
|
|
|
3,439 |
|
|
|
10,317 |
|
|
|
32.05 |
|
|
|
12/27/17 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
12/27/2010 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1,379 |
|
|
|
40,526 |
|
|
|
|
|
|
|
|
4/5/2011 |
|
|
|
|
|
|
|
64,894 |
|
|
|
32.69 |
|
|
|
4/5/18 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/5/2011 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
6,482 |
|
|
|
186,762 |
|
|
|
|
|
|
|
|
12/27/2011 |
|
|
|
|
|
|
|
14,952 |
|
|
|
30.24 |
|
|
|
12/27/18 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
12/27/2011 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1,539 |
|
|
|
47,935 |
|
|
|
|
|
William C. Wood |
|
|
4/1/2004 |
|
|
|
40,000 |
|
|
|
|
|
|
|
14.80 |
|
|
|
4/1/14 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
6/24/2005 |
|
|
|
40,000 |
|
|
|
|
|
|
|
13.19 |
|
|
|
6/24/15 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/3/2007 |
|
|
|
30,800 |
|
|
|
|
|
|
|
24.99 |
|
|
|
4/3/14 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/7/2008 |
|
|
|
36,000 |
|
|
|
12,000 |
|
|
|
19.82 |
|
|
|
4/7/15 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/7/2009 |
|
|
|
24,828 |
|
|
|
24,828 |
|
|
|
11.43 |
|
|
|
4/7/16 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/7/2009 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4,451 |
|
|
|
273,202 |
|
|
|
|
|
|
|
|
4/6/2010 |
|
|
|
16,224 |
|
|
|
48,670 |
|
|
|
25.39 |
|
|
|
4/6/17 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/6/2010 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
6,482 |
|
|
|
240,458 |
|
|
|
|
|
|
|
|
4/5/2011 |
|
|
|
|
|
|
|
64,894 |
|
|
|
32.69 |
|
|
|
4/5/18 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/5/2011 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
6,482 |
|
|
|
186,762 |
|
|
|
|
|
|
|
|
12/27/2011 |
|
|
|
|
|
|
|
14,952 |
|
|
|
30.24 |
|
|
|
12/27/18 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
12/27/2011 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1,539 |
|
|
|
47,935 |
|
|
|
|
|
(a) All option awards set
forth in the table vest in 25% increments annually over a four-year period. Limited SARs were granted in tandem with each option award. The SARs may be exercised only in the event of a change-in-control of the company. Upon the exercise of the SAR
and the surrender of the related option, the officer is entitled to receive an amount equal to the difference between the value of our common stock on the date of exercise and the exercise price of the underlying stock option.
(b) All stock awards set forth in the table vest on the third anniversary of the grant date. These stock awards are stock-settled
restricted stock units, which we refer to as market stock units or MSUs. At the end of the three-year vesting period, each MSU will be converted into between zero and two shares of CarMax common stock. The conversion ratio is
calculated by dividing the average closing price of our stock during the final 40 trading days of the three-year period, by our stock price on the grant date, with the resulting quotient capped at two. This quotient is then multiplied by the number
of MSUs granted. For purposes of calculating the market value of the unvested MSUs in the table above, we assumed that the average closing price of our stock during the final 40 trading days of the three-year period was equal to the closing price of
our stock on February 29, 2012, the last trading day of our fiscal year (which was $30.69).
33
EXECUTIVE COMPENSATION CONTINUED
Option Exercises and Stock Vested in Fiscal 2012
The following table includes information with respect to the options exercised by and the MSUs vested in the named executive
officers during fiscal 2012.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Option Awards |
|
|
Stock Awards |
|
Name |
|
Number of Shares Acquired on Exercise
(a)
(#) |
|
|
Value Realized on Exercise (b) ($) |
|
|
Number of Shares Acquired on Vesting
(#) |
|
|
Value Realized on Vesting ($) |
|
Thomas J. Folliard |
|
|
165,000 |
|
|
|
2,678,350 |
|
|
|
|
|
|
|
|
|
Keith D. Browning |
|
|
|
|
|
|
|
|
|
|
33,436 |
(c) |
|
|
1,336,742 |
|
Michael K. Dolan |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Joseph S. Kunkel |
|
|
50,000 |
|
|
|
902,661 |
|
|
|
|
|
|
|
|
|
Thomas W. Reedy |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
William C. Wood |
|
|
40,000 |
|
|
|
524,000 |
|
|
|
|
|
|
|
|
|
(a) Amounts represent the
number of shares of common stock underlying stock options exercised during fiscal 2012.
(b) Amounts were calculated by
determining the difference between (i) the closing price of the companys common stock on the exercise date and (ii) the exercise price of the stock options.
(c) As a result of his retirement on October 18, 2011, all of Mr. Brownings unvested MSUs vested. The valuation of those awards, based upon the closing price of CarMax
stock on October 18, 2011 (which was $28.07), is provided in the table. However, in accordance with the terms of each MSU award agreement, each MSU award will not be settled and paid until the third anniversary of their respective grant dates.
Pension Benefits in Fiscal
2012
The following table presents information with respect to
the accumulated benefits, credited service and benefit payments for each named executive officer under our Pension Plan and Benefit Restoration Plan for fiscal 2012.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Name |
|
Plan Name |
|
Number
of Years Credited Service (#) |
|
|
Present Value of Accumulated Benefit (a) ($) |
|
|
Payments During Last Fiscal Year
($) |
|
Thomas J. Folliard |
|
Pension Plan |
|
|
16 |
|
|
|
229,347 |
|
|
|
|
|
|
|
Benefit Restoration Plan |
|
|
16 |
|
|
|
1,069,563 |
|
|
|
|
|
Keith D. Browning |
|
Pension Plan |
|
|
27 |
|
|
|
714,388 |
|
|
|
16,803 |
|
|
|
Benefit Restoration Plan |
|
|
27 |
|
|
|
2,379,904 |
|
|
|
28,747 |
|
Michael K. Dolan |
|
Pension Plan |
|
|
12 |
|
|
|
378,712 |
|
|
|
|
|
|
|
Benefit Restoration Plan |
|
|
12 |
|
|
|
985,387 |
|
|
|
|
|
Joseph S. Kunkel |
|
Pension Plan |
|
|
11 |
|
|
|
177,836 |
|
|
|
|
|
|
|
Benefit Restoration Plan |
|
|
11 |
|
|
|
439,175 |
|
|
|
|
|
Thomas W. Reedy |
|
Pension Plan |
|
|
6 |
|
|
|
89,280 |
|
|
|
|
|
|
|
Benefit Restoration Plan |
|
|
6 |
|
|
|
111,718 |
|
|
|
|
|
William C. Wood |
|
Pension Plan |
|
|
19 |
|
|
|
254,420 |
|
|
|
|
|
|
|
Benefit Restoration Plan |
|
|
19 |
|
|
|
203,597 |
|
|
|
|
|
(a) Determined assuming
retirement at age 65. The discount rate (4.75%) and mortality assumptions utilized in calculating the present value of the accumulated benefit shown above were consistent with those used for our financial reporting purposes. Additional
information regarding our assumptions is set forth in Note 10 to our consolidated financial statements, which are included in our Annual Report on Form 10-K for the fiscal year ended February 29, 2012.
34
Pension Plan
This is a tax-qualified defined benefit plan that was generally available to all full-time associates after age 21 and upon completion of one year of service. Effective December 31, 2008, the company
froze the Pension Plan; no additional benefits will accrue under the Pension Plan after that date.
Previously accrued benefits are determined under a formula that defines an annual annuity amount payable at termination or retirement. The benefit formula is the sum of (1) 0.85% times highest
average earnings times years of service up to 35 years plus (2) 0.65% times the excess of highest average earnings over Social Security Covered Compensation times years of service up to 35 years. Earnings are defined as total earnings including
base pay, bonuses, overtime pay and commissions, but may not exceed the applicable IRS limits for any year. In the final year of benefit accruals, the annual IRS compensation limit was $230,000. Highest average earnings are based on the highest five
consecutive calendar years of earnings during the ten consecutive years before termination or December 31, 2008, if earlier. All participants are vested after five years of service. Benefits are payable at age 65 as a lifetime annuity or
actuarially equivalent optional annuity. Actuarially reduced benefits are available to participants retiring after age 55 with at least ten years of service, or after age 62 with at least seven years of service.
Benefit Restoration Plan
The purpose of this nonqualified plan was to provide an alternate means of paying benefits intended under the Pension Plan that were restricted by law due
to IRS limitations. Effective December 31, 2008, the company froze the Benefit Restoration Plan; no additional benefits will accrue under the Benefit Restoration Plan after that date. Benefits are generally determined and payable under the same
terms and conditions as the Pension Plan without regard to IRS limitations on amounts of includable earnings and maximum benefits. Benefits paid are reduced by benefits payable under the Pension Plan. To be eligible to receive benefits under the
Benefit Restoration Plan, participants must, upon termination, meet the early retirement or normal retirement requirements of our Pension Plan.
Early Retirement Benefits
As of
February 29, 2012, Mr. Dolan was eligible to retire with actuarially reduced benefits from the Pension Plan and the Benefit Restoration Plan because he is over age 55 and has at least ten years of service, and therefore has met the
requirements for early retirement under our Pension Plan. Mr. Browning retired in October 2011.
Extra Years of Credited Service
None of our named executive officers have been granted
extra years of service under either the Pension Plan or the Benefit Restoration Plan.
35
EXECUTIVE COMPENSATION CONTINUED
Nonqualified Deferred Compensation
The following table presents information with respect to fiscal 2012
contributions to each named executive officers Retirement Restoration Plan (RRP) and Executive Deferred Compensation Plan (EDCP) accounts, as well as the aggregate earnings, withdrawals/distributions and balances for
each account.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Name |
|
Plan Name |
|
Executive Contributions in
Last Fiscal Year
(a)
($) |
|
|
Registrant Contributions in Last Fiscal Year
(b)
($) |
|
|
Aggregate Earnings in
Last Fiscal Year
(c)
($) |
|
|
Aggregate Withdrawals/ Distributions ($) |
|
|
Aggregate Balance at
Last Fiscal Year End (d) ($) |
|
Thomas J. Folliard |
|
RRP |
|
|
114,721 |
|
|
|
149,138 |
|
|
|
26,168 |
|
|
|
|
|
|
|
416,899 |
|
|
|
EDCP |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Keith D. Browning |
|
RRP |
|
|
|
|
|
|
|
|
|
|
2,810 |
|
|
|
|
|
|
|
66,048 |
|
|
|
EDCP |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Michael K. Dolan |
|
RRP |
|
|
23,251 |
|
|
|
30,227 |
|
|
|
11,861 |
|
|
|
|
|
|
|
204,702 |
|
|
|
EDCP |
|
|
452,106 |
|
|
|
29,686 |
|
|
|
(3,507 |
) |
|
|
|
|
|
|
486,030 |
|
Joseph S. Kunkel |
|
RRP |
|
|
34,245 |
|
|
|
44,518 |
|
|
|
7,886 |
|
|
|
|
|
|
|
229,354 |
|
|
|
EDCP |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Thomas W. Reedy |
|
RRP |
|
|
23,152 |
|
|
|
30,097 |
|
|
|
3,140 |
|
|
|
|
|
|
|
80,260 |
|
|
|
EDCP |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
William C. Wood |
|
RRP |
|
|
22,057 |
|
|
|
28,674 |
|
|
|
7,016 |
|
|
|
|
|
|
|
123,526 |
|
|
|
EDCP |
|
|
20,578 |
|
|
|
1,390 |
|
|
|
513 |
|
|
|
|
|
|
|
23,860 |
|
(a) These amounts represent
payroll deductions for the applicable executive and are therefore included in the Salary and Non-Equity Incentive Plan Compensation columns of the Summary Compensation Table on page 29.
(b) Company contributions are included in the All Other Compensation column of the Summary Compensation Table on
page 29 and were credited to each executives account after the close of the fiscal year.
(c) The company does not pay
above-market interest or preferential dividends on investments in the Retirement Restoration Plan or the Executive Deferred Compensation Plan. Earnings are calculated in accordance with the performance of the mutual fund or funds selected by each
executive.
(d) For each of Messrs. Folliard, Browning, Dolan, Kunkel, Reedy and Wood, the following amounts were reported as
compensation to each person in the Summary Compensation Table in prior fiscal years, respectively: $122,477; $60,992; $143,237; $124,474; $17,009; and $48,665.
Retirement Savings Plan and Retirement Restoration Plan
We provide our executives with the opportunity to participate in two retirement plans: our 401(k) Plan and our Retirement Restoration Plan.
Our 401(k) Plan, which we refer to as our Retirement Savings
Plan, is a tax-qualified, broad-based retirement savings plan available to all full- and part-time associates. Associate contributions in a specified percentage of cash compensation are permitted subject to dollar limits established annually
by the IRS. After one year of service, we match a portion of those contributions. We also provide a company-funded contribution regardless of associate participation, as well as an additional company-funded contribution to those associates meeting
certain age and service requirements. Contributions to the Retirement Savings Plan may be invested at the employees direction in a variety of mutual funds. Each named executive officers participation in our Retirement Savings Plan is
limited by the applicable IRS rules.
36
The Retirement Restoration Plan is a nonqualified deferred compensation plan that supplements our Retirement
Savings Plan and allows eligible associates, namely those individuals whose benefits under the Retirement Savings Plan are limited due to the compensation limits imposed by the Internal Revenue Code ($250,000 for 2012), to continue to defer portions
of their compensation for retirement savings. The matching and company-funded contributions associated with the Retirement Restoration Plan are provided on the same terms as the Retirement Savings Plan. Retirement Restoration Plan accounts are paid
in a single lump sum payment at separation from service, subject to the requirements of Section 409A of the Internal Revenue Code.
Executive Deferred Compensation Plan
In
fiscal 2011, we established an additional nonqualified deferred compensation plan, the Executive Deferred Compensation Plan, to permit eligible associates to elect to defer receipt of a portion of their base salary and/or bonus to a future date. We
do not match funds deferred through this plan. The plan merely provides a mechanism for eligible associates to defer income and related investment gains until the compensation is actually received at the chosen later date. We do, however, provide a
restorative contribution designed to compensate associates for any loss of company contributions under the Retirement Savings Plan and Retirement Restoration Plan due to a reduction in the Retirement Savings Plan and Retirement Restoration Plan
eligible compensation resulting from deferrals into the Executive Deferred Compensation Plan. Executive Deferred Compensation Plan accounts are paid based upon a participants election at the time of the deferral, subject to the requirements of
Section 409A of the Internal Revenue Code. In fiscal 2012, Messrs. Dolan and Wood participated in the Executive Deferred Compensation Plan.
All Retirement Restoration Plan and Executive Deferred Compensation Plan accounts are considered unfunded general contractual obligations and are subject
to the claims of our general, unsecured creditors.
Potential Payments Upon Termination or Change-in-Control
General
As discussed on pages 27 and 28, we have entered into employment or severance agreements with each of our named executive officers. Each agreement provides for payments and other benefits upon the
occurrence of certain termination events, such as retirement, death or disability and termination of employment by the company without cause and termination by the executive officer for good reason.
Each agreement also provides for payments and benefits following the
termination of employment in connection with a change-in-control or an asset sale. Each agreement defines a change-in-control as the acquisition by a third party of beneficial ownership of 20% or more of the voting power of our securities or, in
connection with a tender or exchange offer, merger or other business transaction, the directors serving immediately prior to the transaction no longer constitute a majority of the board of directors following the transaction. The change-in-control
provisions also cover an asset sale.
In connection with any of the termination events, our payment obligation under each agreement is contingent
upon the named executive officer satisfying the following obligations:
|
|
|
During his employment and for two years following his termination, the named executive officer must comply with the provisions of the covenant not to
compete. |
|
|
|
During his employment and for the two years following his termination, the named executive officer may not solicit or induce our employees to leave us
or hire any of our employees. |
|
|
|
During his employment and at all times subsequent to his last day of his employment, the named executive officer must hold in strict confidence and
safeguard any and all protected information, including information, data and trade secrets about us and our suppliers. |
|
|
|
The named executive officer must execute an agreement and general release, under which the named executive officer releases us from any claims and
returns our property. |
|
|
|
The named executive officer must comply with Section 409A of the Internal Revenue Code of 1986, as amended.
|
37
EXECUTIVE COMPENSATION CONTINUED
The tables in this section and
their accompanying footnotes:
|
|
|
Describe and quantify the estimated payments and benefits that would be provided to each named executive officer as a result of the occurrence of each
specified termination event and the method and duration of the relevant payments and benefits (i.e., lump sum, monthly or annual payments). |
|
|
|
Describe and explain how the payment and benefit levels are determined for each specified termination event. |
|
|
|
Do not include amounts payable to each named executive officer under our Pension Plan, Benefit Restoration Plan, Retirement Restoration Plan and
Executive Deferred Compensation Plan, the details of which can be found in the sections titled Pension Benefits in Fiscal 2012 on page 34 and Nonqualified Deferred Compensation on page 36. None of the termination events
result in the enhancement of payments to be made under these plans. |
In all instances, payments owed to the named executive officer would be made by us. For purposes of quantifying payments in the table below, we assumed that each termination event occurred on
February 29, 2012, and we used a common stock value of $30.69 per share, which was the closing market price on February 29, 2012, which was the last trading day of the fiscal year.
Termination Due to Retirement, Death or Disability
Each agreement provides for the termination of employment due to retirement, death or disability. Each agreement also provides for these termination events in connection with a change-in-control or an
asset sale. Each of these termination events is described below and the payments associated with each event are quantified in the table that follows:
|
|
|
Early Retirement. Termination due to early retirement occurs when a named executive officer voluntarily terminates his employment at a
time when he is eligible for early retirement as this term is defined in our Pension Plan (generally, a named executive officer is eligible for early retirement after age 55 with at least ten years of service, or after age 62
with at least seven years of service). The effective date of termination is the date set forth in a notice from the named executive officer to us, which must be given at least 90 days prior to the effective date of termination.
|
|
|
|
Normal Retirement. Termination due to normal retirement occurs when a named executive officer voluntarily terminates his employment at a
time when he is eligible for normal retirement as this term is defined in our Pension Plan (generally, a named executive officer is eligible for normal retirement after age 65 with at least five years of service). The
effective date of termination is the date set forth in a notice from the named executive officer to us, which must be given at least 90 days prior to the effective date of termination. |
|
|
|
Death. The effective date of termination is the date of death. |
|
|
|
Disability. Termination due to disability occurs when we provide notice to the named executive officer that we have decided to terminate
him because he has a physical or mental illness or injury that causes him: |
|
|
|
To be considered disabled for the purpose of eligibility to receive income-replacement benefits in accordance with our long-term disability
plan if he is a participant, or |
|
|
|
If he does not participate in this plan, to be unable to substantially perform the duties of his position for a total of 180 days during any period of
12 consecutive months and a physician selected by us (and reasonably acceptable to the named executive officer) has furnished to us a certification that the return of the named executive officer to his normal duties is impossible or improbable.
|
The effective date of termination is the date
set forth in a notice from us to the named executive officer, which must be given to the named executive officer at least 30 days prior to the effective date of termination.
|
|
|
Death, Disability or Retirement following a Change-in-Control. A change-in-control death, disability or retirement
termination occurs when a termination event under the death, disability or retirement provisions explained above occurs during the two years following a change-in-control or an asset sale.
|
38
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Relevant Payments Triggered Upon
the Occurrence of the Termination
Event |
|
Termination Event |
|
Pro
Rata Actual Bonus
(a)
($) |
|
|
Pro
Rata Target Bonus
(b)
($) |
|
|
Equity Awards (c)
($) |
|
|
Financial Services (d)
($) |
|
|
Total
($) |
|
Early and Normal Retirement (e) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Michael K. Dolan |
|
|
325,671 |
|
|
|
n/a |
|
|
|
3,788,359 |
|
|
|
14,280 |
|
|
|
4,128,310 |
|
Keith D. Browning (f) |
|
|
211,669 |
|
|
|
n/a |
|
|
|
3,130,881 |
|
|
|
14,280 |
|
|
|
3,356,830 |
|
Death and Disability and Change-in- Control Death, Disability or
Retirement |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Thomas J. Folliard |
|
|
n/a |
|
|
|
1,040,000 |
|
|
|
8,401,736 |
|
|
|
14,280 |
|
|
|
9,456,016 |
|
Michael K. Dolan |
|
|
n/a |
|
|
|
376,934 |
|
|
|
3,788,359 |
|
|
|
14,280 |
|
|
|
4,179,573 |
|
Joseph S. Kunkel |
|
|
n/a |
|
|
|
236,629 |
|
|
|
2,596,881 |
|
|
|
14,280 |
|
|
|
2,847,790 |
|
Thomas W. Reedy |
|
|
n/a |
|
|
|
200,000 |
|
|
|
1,635,015 |
|
|
|
14,280 |
|
|
|
1,849,295 |
|
William C. Wood |
|
|
n/a |
|
|
|
200,000 |
|
|
|
1,621,664 |
|
|
|
14,280 |
|
|
|
1,835,944 |
|
(a) The Pro Rata
Actual Bonus is the pro rata share of the named executive officers annual bonus based on actual performance for the fiscal year in which the date of termination occurs. The Pro Rata Actual Bonus will be paid to the named executive officer in a
lump sum when annual bonuses are paid to other senior officers for the relevant fiscal year. Because the termination event is assumed to occur on February 29, 2012, our fiscal year end, the Pro Rata Actual Bonus is equal to the named executive
officers actual bonus for fiscal 2012.
(b) The Pro Rata Target Bonus is the pro rata share of the named
executive officers annual bonus at his target bonus rate for the fiscal year in which the date of termination occurs. The Pro Rata Target Bonus will be paid to the named executive officer in a lump sum within ten days after the date of
termination. Because the termination event is assumed to occur on February 29, 2012, our fiscal year end, the Pro Rata Target Bonus is equal to the named executive officers Target Bonus amount.
(c) Equity awards made to the named executive officer during the course of his employment will, following certain termination events,
vest and become exercisable in accordance with the terms and conditions of the Stock Incentive Plan and the individual award agreements for each award. For additional information regarding each named executive officers outstanding equity
awards, see the Outstanding Equity Awards at Fiscal 2012 Year End table on page 32. The value of the vested but unexercised portion of each option has not been included in these amounts because their receipt is not affected or
accelerated by these termination events.
(d) We provide our tax and financial planning benefit to our named executive
officers for the one-year period following retirement, termination without cause (including death, disability or a termination for good reason) and a change-in-control. The annual cost of this service is $14,280.
(e) Messrs. Folliard, Kunkel, Reedy and Wood are not currently eligible for early or normal retirement.
(f) Mr. Browning retired in October 2011. For his partial-year fiscal 2012 service, he will be paid a pro-rata actual bonus when
annual bonuses are paid to other senior officers in May 2012. As a result of his retirement on October 18, 2011, all of Mr. Brownings then-outstanding and unvested equity awards vested. The valuation of those awards, based upon the
closing price of CarMax stock on October 18, 2011 (which was $28.07), is provided in the table.
39
EXECUTIVE COMPENSATION CONTINUED
Termination With and
Without Cause/With and Without Good Reason
Each employment and severance agreement provides for the termination of employment by us with
and without cause and termination by the executive officer with and without good reason. Each agreement also provides for these termination events in connection with a change-in-control or an asset sale. Each of these termination events is described
below and the payments associated with each event are quantified in the table that follows:
|
|
|
Cause. Termination by us with cause occurs, and is effective, when we decide to terminate the named executive officer based upon our good
faith determination that one of the Cause triggering events, as described below, has occurred. We will not owe any payments to a named executive officer as a result of the occurrence of a termination with cause.
|
|
|
|
The named executive officer has materially breached the agreement and the breach is not cured by the officer or waived by us.
|
|
|
|
In the performance of his duties, the named executive officer has committed an act of gross negligence or intentional misconduct or he has
intentionally failed to perform his duties or comply with the directives of the board of directors. |
|
|
|
The named executive officer has willfully and continuously failed to perform substantially his duties after written demand by us.
|
|
|
|
The named executive officer has willfully violated a material requirement of our code of business conduct or breached his fiduciary duty to us.
|
|
|
|
The named executive officer has been convicted of a felony or any crime involving moral turpitude, dishonesty, fraud, theft or financial impropriety.
|
|
|
|
The named executive officer has engaged in illegal conduct, embezzlement or fraud with respect to our business. |
|
|
|
The named executive officer has failed to disclose a conflict of interest of which he knew or should have known in connection with any transaction
entered into on our behalf. |
|
|
|
The named executive officer has failed to agree to certain modifications to his employment or severance agreement necessary to comply with applicable
laws or to define further the restrictive covenants. |
|
|
|
Without Cause. Termination by us without cause occurs when we terminate the named executive officers employment for any reason
other than for cause, as described above, or for disability. The effective date of termination is the date of the notice from us to the named executive officer. |
|
|
|
Good Reason. Termination by the named executive officer for good reason occurs when a named executive officer terminates his employment
with us for one of the following events, which we do not cure: |
|
|
|
A reduction in the named executive officers base salary (which was not part of an across-the-board reduction) or target bonus rate.
|
|
|
|
A material reduction in the named executive officers duties or authority. |
|
|
|
A required relocation to a new principal place of employment more than 35 miles from our home office, excluding a relocation of our home office.
|
|
|
|
For Mr. Folliard, a failure by the shareholders to elect or reelect him to our board of directors. |
|
|
|
Our failure to obtain an agreement from any successor to substantially all of our assets or our business to assume and agree to perform the employment
or severance agreement within 15 days after a merger, consolidation, sale or similar transaction. |
The effective date of termination is the date set forth in a notice from the named executive officer to us, which notice must be given to us at least 45 days prior to the effective date of termination.
|
|
|
Without Good Reason. Termination by the named executive officer without good reason occurs when the named executive officer terminates
his employment for any reason other than good reason, as described above. The effective date of termination
|
40
|
|
is the date set forth in a notice from the named executive officer to us, which notice must be given to us at least 45 days prior to the effective date of termination. We will not owe any
payments to a named executive officer as a result of the occurrence of a termination without good reason. |
|
|
|
Cause following a Change-in-Control. A change-in-control cause termination occurs when we terminate the named executive
officers employment for cause during the two years following a change-in-control of the company or an asset sale. |
|
|
|
Without Cause following a Change-in-Control. A change-in-control without cause termination occurs when we terminate the named
executive officers employment for any reason other than for cause or due to disability during the two years following a change-in-control or an asset sale.
|
|
|
|
Good Reason following a Change-in-Control. A change-in-control good reason termination occurs when a termination by the named
executive officer for good reason occurs during the two years following a change-in-control or an asset sale. |
|
|
|
Without Good Reason following a Change-in-Control. A change-in-control without good reason termination occurs when a
termination by the named executive officer without good reason occurs during the two years following a change-in-control or an asset sale.
|
41
EXECUTIVE COMPENSATION CONTINUED
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Relevant Payments Triggered Upon the Occurrence of the
Termination Event |
|
Termination Event |
|
Pro Rata
Actual Bonus (a) ($) |
|
|
Pro Rata
Target Bonus (b) ($) |
|
|
Good
Reason Payment (c) ($) |
|
|
Equity
Awards (d) ($) |
|
|
Severance
Payment (e) ($) |
|
|
Partial
COBRA reimburse- ment (f)
($) |
|
|
Out-
Placement and Financial Services (g) ($) |
|
|
Change-
In-Control Payment (h) ($) |
|
|
Total
($) |
|
Without Cause |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Thomas J. Folliard |
|
|
898,560 |
|
|
|
n/a |
|
|
|
n/a |
|
|
|
8,401,736 |
|
|
|
5,095,000 |
|
|
|
11,919 |
|
|
|
64,280 |
|
|
|
n/a |
|
|
|
14,471,495 |
|
Michael K. Dolan |
|
|
325,671 |
|
|
|
n/a |
|
|
|
n/a |
|
|
|
3,788,359 |
|
|
|
2,349,008 |
|
|
|
7,937 |
|
|
|
39,280 |
|
|
|
n/a |
|
|
|
6,510,255 |
|
Joseph S. Kunkel |
|
|
204,448 |
|
|
|
n/a |
|
|
|
n/a |
|
|
|
2,596,881 |
|
|
|
1,869,028 |
|
|
|
11,919 |
|
|
|
39,280 |
|
|
|
n/a |
|
|
|
4,721,556 |
|
Thomas W. Reedy |
|
|
172,800 |
|
|
|
n/a |
|
|
|
n/a |
|
|
|
1,635,015 |
|
|
|
1,516,000 |
|
|
|
11,919 |
|
|
|
39,280 |
|
|
|
n/a |
|
|
|
3,375,014 |
|
William C. Wood |
|
|
172,800 |
|
|
|
n/a |
|
|
|
n/a |
|
|
|
1,621,664 |
|
|
|
1,516,000 |
|
|
|
11,919 |
|
|
|
39,280 |
|
|
|
n/a |
|
|
|
3,361,663 |
|
Good Reason |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Thomas J. Folliard |
|
|
n/a |
|
|
|
n/a |
|
|
|
1,040,000 |
|
|
|
8,401,736 |
|
|
|
5,095,000 |
|
|
|
11,919 |
|
|
|
64,280 |
|
|
|
n/a |
|
|
|
14,612,935 |
|
Michael K. Dolan |
|
|
n/a |
|
|
|
n/a |
|
|
|
376,934 |
|
|
|
3,788,359 |
|
|
|
2,349,008 |
|
|
|
7,937 |
|
|
|
39,280 |
|
|
|
n/a |
|
|
|
6,561,518 |
|
Joseph S. Kunkel |
|
|
n/a |
|
|
|
n/a |
|
|
|
236,629 |
|
|
|
2,596,881 |
|
|
|
1,869,028 |
|
|
|
11,919 |
|
|
|
39,280 |
|
|
|
n/a |
|
|
|
4,753,737 |
|
Thomas W. Reedy |
|
|
n/a |
|
|
|
n/a |
|
|
|
200,000 |
|
|
|
1,635,015 |
|
|
|
1,516,000 |
|
|
|
11,919 |
|
|
|
39,280 |
|
|
|
n/a |
|
|
|
3,402,214 |
|
William C. Wood |
|
|
n/a |
|
|
|
n/a |
|
|
|
200,000 |
|
|
|
1,621,664 |
|
|
|
1,516,000 |
|
|
|
11,919 |
|
|
|
39,280 |
|
|
|
n/a |
|
|
|
3,388,863 |
|
Change-in-Control Cause, and Change-in-Control Without Good
Reason |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Thomas J. Folliard |
|
|
n/a |
|
|
|
n/a |
|
|
|
n/a |
|
|
|
4,200,868 |
|
|
|
n/a |
|
|
|
n/a |
|
|
|
n/a |
|
|
|
n/a |
|
|
|
4,200,868 |
|
Michael K. Dolan |
|
|
n/a |
|
|
|
n/a |
|
|
|
n/a |
|
|
|
1,894,180 |
|
|
|
n/a |
|
|
|
n/a |
|
|
|
n/a |
|
|
|
n/a |
|
|
|
1,894,180 |
|
Joseph S. Kunkel |
|
|
n/a |
|
|
|
n/a |
|
|
|
n/a |
|
|
|
1,298,441 |
|
|
|
n/a |
|
|
|
n/a |
|
|
|
n/a |
|
|
|
n/a |
|
|
|
1,298,441 |
|
Thomas W. Reedy |
|
|
n/a |
|
|
|
n/a |
|
|
|
n/a |
|
|
|
817,507 |
|
|
|
n/a |
|
|
|
n/a |
|
|
|
n/a |
|
|
|
n/a |
|
|
|
817,507 |
|
William C. Wood |
|
|
n/a |
|
|
|
n/a |
|
|
|
n/a |
|
|
|
810,832 |
|
|
|
n/a |
|
|
|
n/a |
|
|
|
n/a |
|
|
|
n/a |
|
|
|
810,832 |
|
Change-in-Control Without Cause, and Change-in-Control Good
Reason |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Thomas J. Folliard |
|
|
n/a |
|
|
|
1,040,000 |
|
|
|
n/a |
|
|
|
8,401,736 |
|
|
|
n/a |
|
|
|
11,919 |
|
|
|
64,280 |
|
|
|
7,617,025 |
|
|
|
17,134,960 |
|
Michael K. Dolan |
|
|
n/a |
|
|
|
376,934 |
|
|
|
n/a |
|
|
|
3,788,359 |
|
|
|
n/a |
|
|
|
7,937 |
|
|
|
39,280 |
|
|
|
3,511,767 |
|
|
|
7,724,277 |
|
Joseph S. Kunkel |
|
|
n/a |
|
|
|
236,629 |
|
|
|
n/a |
|
|
|
2,596,881 |
|
|
|
n/a |
|
|
|
11,919 |
|
|
|
39,280 |
|
|
|
2,794,197 |
|
|
|
5,678,906 |
|
Thomas W. Reedy |
|
|
n/a |
|
|
|
200,000 |
|
|
|
n/a |
|
|
|
1,635,015 |
|
|
|
n/a |
|
|
|
11,919 |
|
|
|
39,280 |
|
|
|
2,266,420 |
|
|
|
4,152,634 |
|
William C. Wood |
|
|
n/a |
|
|
|
200,000 |
|
|
|
n/a |
|
|
|
1,621,664 |
|
|
|
n/a |
|
|
|
11,919 |
|
|
|
39,280 |
|
|
|
2,266,420 |
|
|
|
4,139,283 |
|
(a) The Pro Rata Actual
Bonus is the pro rata share of the named executive officers annual bonus based on actual performance for the fiscal year in which the date of termination occurs. The Pro Rata Actual Bonus will be paid to the named executive officer in a lump
sum when annual bonuses are paid to other senior officers for the relevant fiscal year. Because the termination event is assumed to occur on February 29, 2012, our fiscal year end, the Pro Rata Actual Bonus is equal to the named executive
officers actual bonus for fiscal 2012.
(b) The Pro Rata Target Bonus is the pro rata share of the named executive
officers annual bonus at his target bonus rate for the fiscal year in which the date of termination occurs. The Pro Rata Target Bonus will be paid to the named executive officer in a lump sum within ten days after the date of termination.
Because the termination event is assumed to occur on February 29, 2012, our fiscal year end, the Pro Rata Target Bonus is equal to the named executive officers Target Bonus amount.
(c) The Good Reason Payment is a one-time payment made to the named executive officer following his termination for Good Reason, and is equal to the named executive officers base
salary multiplied by a certain percentage, which percentage is generally the same as his target bonus percentage. The Good Reason Payment shall be paid in a lump sum cash payment within ten days after the date of termination or as soon thereafter as
may be practicable.
42
(d) Equity awards made to the named executive officer during the course of his employment
shall, following certain termination events, vest and become exercisable in accordance with the terms and conditions of the Stock Incentive Plan and the individual award agreements for each award. For additional information regarding each named
executive officers outstanding equity awards, see the Outstanding Equity Awards at Fiscal 2012 Year End table on page 32. The value of the vested but unexercised portion of each option has not been included in these amounts because
their receipt is not affected or accelerated by these termination events. Fifty percent of the unvested options, and fifty percent of the unvested MSUs, immediately vest upon the occurrence of any change-in-control; the other fifty percent vest on
the first anniversary of the change-in-control.
(e) The Severance Payment is equal to two times the sum of the named
executive officers base salary and the amount of his last annual bonus as determined by the committee. The Severance Payment will be paid in equal monthly installments over the 24-month period following the date of termination. At
February 29, 2012, the last annual bonus as determined by the committee for each of the named executive officers was each officers fiscal 2011 bonus, which amounts are set forth in the Summary Compensation Table on page 29.
(f) In the event that the named executive officer elects to continue coverage under our health, dental and/or vision plans
following the date of termination pursuant to the Consolidated Omnibus Budget Reconciliation Act of 1985, as amended (COBRA), the named executive officer will be responsible for remitting to us the appropriate COBRA premium to continue
the coverage. We will reimburse the named executive officer for a portion of the COBRA premium equal to the sum of the amount that we would have otherwise paid for the coverage if he had remained an active employee, and the COBRA administration fee.
This partial COBRA reimbursement will be paid in equal monthly installments for up to an 18-month period. For purposes of this column, we have assumed that each officer elected to continue his coverage for the full 18-month period.
(g) Outplacement services are available to each named executive officer in an amount not to exceed $50,000 for Mr. Folliard and
$25,000 for the other named executive officers. The table assumes that the maximum outplacement benefit is paid to each named executive officer. We also provide our tax and financial planning benefit to our named executive officers for the one-year
period following retirement, termination without cause (including death, disability or a termination for good reason) and a change-in-control. The annual cost of this service is $14,280.
(h) The change-in-control payment is equal to 2.99 times the named executive officers final compensation, which consists of the sum of the named executive officers base
salary at the date of termination and the higher of the annual bonus paid or earned but not yet paid to the named executive officer for the two most recently completed fiscal years. At February 29, 2012, the higher annual bonus for each
executive officer is his fiscal 2011 annual bonus. The change-in-control payment will be paid to the named executive officer in equal monthly installments over the 24-month period following the date of termination, unless the payment related to an
Internal Revenue Code Section 409A change-in-control event, as that term is defined in each officers agreement, in which case the change-in-control payment will be paid in a lump sum cash payment on the forty-fifth day after the date of
termination.
43
COMPENSATION FOR NON-EMPLOYEE DIRECTORS
Non-employee director compensation includes both cash and equity components. Grants of stock and stock options to non-employee directors have been made
pursuant to the 2002 Non-Employee Directors Stock Incentive Plan, as amended and restated. Directors who are employees of CarMax receive no compensation for services as members of the board of directors.
Non-Employee Director Cash Compensation
In fiscal 2012, the annual cash retainer for non-employee
directors was $50,000. Non-employee directors also received $1,500 for each in-person, compensable board or committee meeting attended and $750 for each telephonic, compensable board or committee meeting attended. Our chairman of the board and the
chairmen of our standing committees also received additional annual fees as follows: Board ($100,000), Audit Committee ($20,000), Compensation and Personnel Committee ($12,500) and Nominating and Governance Committee ($10,000). Members of our Audit
Committee receive an additional annual fee of $5,000. We reimburse all directors for travel and other necessary business expenses incurred in the performance of their services to us and extend coverage to them under our health plans at the same
rates at which coverage is extended to our employees. Non-employee directors may not use our plane for personal travel.
Non-Employee Director Equity Compensation
In June 2011, each non-employee director received CarMax common stock having
a fair market value of approximately $50,000 on the grant date and stock options valued at approximately $50,000 on the grant date. The stock options were valued using the binomial pricing model and vest ratably over a three-year period.
Non-employee directors who are elected to the board at dates other than the
annual meeting date generally receive the cash retainer, stock awards and option grants prorated for their period of service.
44
Non-Employee Director Compensation in Fiscal 2012
The following table provides each element of non-employee director
compensation for fiscal 2012.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Name |
|
Fees Earned
or Paid in Cash (a) ($) |
|
|
Stock
Awards (b) ($) |
|
|
Option
Awards (c)(d) ($) |
|
|
All Other
Compensation (e) ($) |
|
|
Total
($) |
|
Ronald E. Blaylock |
|
|
62,750 |
|
|
|
49,996 |
|
|
|
50,006 |
|
|
|
|
|
|
|
162,752 |
|
Rakesh Gangwal |
|
|
73,000 |
|
|
|
49,996 |
|
|
|
50,006 |
|
|
|
|
|
|
|
173,002 |
|
Jeffrey E. Garten |
|
|
62,000 |
|
|
|
49,996 |
|
|
|
50,006 |
|
|
|
5,000 |
|
|
|
167,002 |
|
Shira Goodman |
|
|
62,000 |
|
|
|
49,996 |
|
|
|
50,006 |
|
|
|
3,200 |
|
|
|
165,202 |
|
W. Robert Grafton |
|
|
93,000 |
|
|
|
49,996 |
|
|
|
50,006 |
|
|
|
|
|
|
|
193,002 |
|
Edgar H. Grubb |
|
|
62,750 |
|
|
|
49,996 |
|
|
|
50,006 |
|
|
|
|
|
|
|
162,752 |
|
Mitchell D. Steenrod |
|
|
73,000 |
|
|
|
49,996 |
|
|
|
50,006 |
|
|
|
1,000 |
|
|
|
174,002 |
|
Thomas G. Stemberg |
|
|
75,250 |
|
|
|
49,996 |
|
|
|
50,006 |
|
|
|
15,000 |
|
|
|
190,252 |
|
Vivian M. Stephenson |
|
|
72,000 |
|
|
|
49,996 |
|
|
|
50,006 |
|
|
|
5,000 |
|
|
|
177,002 |
|
Beth A. Stewart |
|
|
73,000 |
|
|
|
49,996 |
|
|
|
50,006 |
|
|
|
5,000 |
|
|
|
178,002 |
|
William R. Tiefel |
|
|
156,000 |
|
|
|
49,996 |
|
|
|
50,006 |
|
|
|
|
|
|
|
256,002 |
|
|
|
(a) Represents the cash
compensation earned in fiscal 2012 for board, committee, and committee and board chairman service, as applicable.
(b) Represents the aggregate grant date fair value of the stock awards made in fiscal 2012 as determined in accordance with FASB ASC
Topic 718. In June 2011, we granted 1,510 shares of common stock to each non-employee director.
(c) Represents the aggregate grant
date fair value of the option awards made in fiscal 2012 as determined in accordance with FASB ASC Topic 718. These amounts do not correspond to the actual value that may be recognized by each director. The assumptions used in determining the grant
date fair values of these option awards are set forth in Note 12(C) to our consolidated financial statements, which are included in our Annual Report on Form 10-K for the fiscal year ended February 29, 2012. In June 2011, we granted 3,621
stock options to each non-employee director.
(d) The following table provides information on the aggregate option awards
held by each of our non-employee directors as of February 29, 2012. The figures below include both vested and unvested options.
|
|
|
|
|
Name |
|
Outstanding Option Awards (#) |
|
Ronald E. Blaylock |
|
|
11,240 |
|
Rakesh Gangwal |
|
|
3,621 |
|
Jeffrey E. Garten |
|
|
53,802 |
|
Shira Goodman |
|
|
27,947 |
|
W. Robert Grafton |
|
|
45,796 |
|
Edgar H. Grubb |
|
|
31,394 |
|
Mitchell D. Steenrod |
|
|
3,621 |
|
Thomas G. Stemberg |
|
|
45,796 |
|
Vivian M. Stephenson |
|
|
38,198 |
|
Beth A. Stewart |
|
|
45,796 |
|
William R. Tiefel |
|
|
53,802 |
|
(e) Represents matching
charitable gifts made by The CarMax Foundation as part of its matching gifts program (which is broadly available to all company associates).
45
CARMAX SHARE OWNERSHIP
Share Ownership of Directors and Executive Officers
The following table includes information about our common stock beneficially owned as of February 29, 2012, by:
|
|
|
Our CEO and the other named executive officers, as set forth in the Summary Compensation Table on page 29.
|
|
|
|
Each director and/or nominee for director. |
|
|
|
All of our directors and executive officers as a group. |
Unless otherwise noted, each shareholder has sole voting power and investment
power with respect to securities shown in the table below.
|
|
|
|
|
|
|
|
|
|
|
|
|
Named Executive Officers |
|
CarMax Shares that May Be
Acquired Within 60 Days after
February 29, 2012 |
|
|
Shares of CarMax Common
Stock Beneficially Owned as of February 29, 2012 (a)
|
|
|
Percent of Class
|
|
Thomas J. Folliard** |
|
|
1,226,398 |
|
|
|
1,698,981 |
|
|
|
* |
|
Keith D. Browning |
|
|
608,420 |
|
|
|
730,420 |
|
|
|
* |
|
Michael K. Dolan |
|
|
505,068 |
|
|
|
596,586 |
|
|
|
* |
|
Joseph S. Kunkel |
|
|
560,888 |
|
|
|
682,806 |
|
|
|
* |
|
Thomas W. Reedy |
|
|
254,641 |
|
|
|
254,641 |
|
|
|
* |
|
William C. Wood |
|
|
253,616 |
|
|
|
264,543 |
|
|
|
* |
|
|
|
|
|
Directors/Director Nominees |
|
|
|
|
|
|
|
|
|
|
|
|
Ronald E. Blaylock |
|
|
1,225 |
|
|
|
1,225 |
|
|
|
* |
|
Rakesh Gangwal |
|
|
0 |
|
|
|
1,510 |
|
|
|
* |
|
Jeffrey E. Garten |
|
|
43,787 |
|
|
|
61,321 |
|
|
|
* |
|
Shira Goodman |
|
|
17,932 |
|
|
|
29,139 |
|
|
|
* |
|
W. Robert Grafton |
|
|
35,781 |
|
|
|
60,391 |
|
|
|
* |
|
Edgar H. Grubb |
|
|
21,379 |
|
|
|
33,377 |
|
|
|
* |
|
Mitchell D. Steenrod |
|
|
0 |
|
|
|
4,010 |
|
|
|
* |
|
Thomas G. Stemberg |
|
|
35,781 |
|
|
|
67,248 |
(b) |
|
|
* |
|
Vivian M. Stephenson |
|
|
28,183 |
|
|
|
41,901 |
|
|
|
* |
|
Beth A. Stewart |
|
|
35,781 |
|
|
|
55,499 |
(c) |
|
|
* |
|
William R. Tiefel |
|
|
43,787 |
|
|
|
168,541 |
|
|
|
* |
|
All directors and executive officers as a group
(19 persons) |
|
|
4,221,443 |
|
|
|
5,428,435 |
|
|
|
2.39 |
% |
* Represents beneficial
ownership of less than one percent of the 227,118,666 shares of CarMax common stock outstanding on February 29, 2012.
** Mr. Folliard is also a director of the company.
(a) Includes (i) shares of CarMax common stock that could be acquired through the exercise of stock options within 60 days after February 29, 2012 and (ii) shares of
CarMax common stock that will be acquired upon the April 7, 2012 settlement of the MSUs granted to each officer on April 7, 2009. Each of these MSUs has been converted to two shares of CarMax common stock based upon the applicable
conversion formula and our assumption that the average closing price of our stock during the final 40 trading days of the MSUs three-year vesting period was equal to the closing price of our stock on February 29, 2012, the last trading
day of our fiscal year (which was $30.69).
(b) Includes 2,625 shares of CarMax common stock held by Mr. Stemberg as the
custodian for three of his sons pursuant to the Uniform Transfers to Minors Act. Also includes 14,494 shares held in a margin account.
(c) Includes 6,488 shares held in a margin account.
46
Share Ownership of Certain Beneficial Owners
The following table includes, as of February 29, 2012, information about
shareholders that reported to the SEC that they beneficially owned more than 5% of our common stock. We are not aware of any other owners of more than 5% of our common stock.
|
|
|
|
|
|
|
|
|
Name and Address of
Beneficial Owner(s) |
|
Number of Shares Owned |
|
|
Percent of Class |
|
Capital World Investors (a)
333 South Hope Street
Los Angeles, CA 90071 |
|
|
26,404,500 |
|
|
|
11.7 |
% |
T. Rowe Price Associates, Inc. (b)
100 E. Pratt Street
Baltimore, MD 21202 |
|
|
24,907,948 |
|
|
|
11.0 |
% |
PRIMECAP Management Company
(c) 225 South Lake Avenue, #400 Pasadena, CA
91101 |
|
|
15,797,612 |
|
|
|
7.0 |
% |
The Vanguard Group, Inc.
(d) 100 Vanguard Boulevard Malvern, PA 19355 |
|
|
12,127,564 |
|
|
|
5.4 |
% |
(a) Information concerning
the CarMax common stock beneficially owned as of December 30, 2011, was obtained from a Schedule 13G/A filed February 10, 2012. According to the Schedule 13G/A, Capital World Investors, a division of Capital Research and Management
Company, has the sole power to vote and dispose of 26,404,500 shares of CarMax common stock.
(b) Information concerning the
CarMax common stock beneficially owned as of December 31, 2011, was obtained from a Schedule 13G/A filed February 10, 2012. According to the Schedule 13G/A, T. Rowe Price Associates, Inc. has the sole power to vote 6,997,430 shares and the
sole power to dispose of 24,907,948 shares of CarMax common stock.
(c) Information concerning the CarMax common stock
beneficially owned as of December 31, 2011, was obtained from a Schedule 13G/A filed February 13, 2012. According to the Schedule 13G/A, PRIMECAP Management Company has the sole power to vote 8,055,235 shares and the sole power to dispose
of 15,797,612 shares of CarMax common stock.
(d) Information concerning the CarMax common stock beneficially owned as of
December 31, 2011, was obtained from a Schedule 13G filed February 10, 2012. According to the Schedule 13G, The Vanguard Group, Inc. has the sole power to vote 313,822 shares, the sole power to dispose of 11,813,742 shares, and the shared
power to dispose of 313,822 shares of CarMax common stock.
47
CARMAX SHARE OWNERSHIP CONTINUED
Section 16(a) Beneficial Ownership
Reporting Compliance
Our executive officers, directors, and
persons who beneficially own more than 10% of our common stock are required to report their CarMax common stock transactions to the SEC on Forms 3, 4 and 5 and provide copies of these forms to us. Regulations also require us to identify in this
proxy statement any person subject to this requirement who failed to file these reports on a timely basis. As a matter of practice, our employees assist our executive officers and directors in preparing and filing these forms. Based solely on a
review of the information we received or written representations that no other reports were required, we believe that all officers, directors and beneficial owners of more than 10% of our common stock complied with the applicable filing requirements
during fiscal 2012.
Equity
Compensation Plan Information
The following table provides
information as of February 29, 2012, with respect to our equity-based compensation plans, specifically, our Stock Incentive Plan, Non-Employee Directors Stock Incentive Plan and ESPP, under which shares of our common stock were authorized for
issuance.
|
|
|
|
|
|
|
|
|
|
|
|
|
Plan Category |
|
Number of Securities To Be Issued Upon Exercise
of Outstanding Options, Warrants and Rights |
|
|
Weighted Average Exercise
Price of Outstanding Options, Warrants and
Rights ($) |
|
|
Number of Securities Remaining Available for Future
Issuance Under Equity Compensation Plans
(Excluding Securities Reflected in the First
Column) |
|
Equity compensation plans approved by security holders: |
|
|
|
|
|
|
|
|
|
|
|
|
Stock Incentive Plan |
|
|
12,162,135 |
|
|
|
19.89 |
|
|
|
3,978,664 |
(a) |
Non-Employee Directors Stock Incentive Plan |
|
|
416,096 |
|
|
|
18.27 |
|
|
|
181,977 |
(a) |
Employee Stock Purchase Plan |
|
|
|
|
|
|
|
|
|
|
4,165,137 |
(b) |
Equity compensation plans not approved by security holders |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
|
|
12,578,231 |
|
|
|
19.84 |
|
|
|
8,325,778 |
|
|
|
(a) The remaining common
stock available for future issuance under the Stock Incentive Plan and Non-Employee Directors Stock Incentive Plan may be issued as options, common stock, restricted stock, units or SARs. We are seeking authorization to add additional shares to the
Stock Incentive Plan pursuant to Proposal Four below.
(b) The ESPP authorizes the issuance of 8,000,000 shares of common
stock. As of February 29, 2012, 3,834,863 shares have been purchased on the open market and 4,165,137 shares remain available for issuance. Under the ESPP, full- and part-time associates who have been employed for one year are eligible to
participate. Executive officers may not participate in the ESPP. A participating employee may authorize payroll deductions between 2% and 10% of compensation, up to an annual maximum of $7,500. Each month, the payroll deductions are used to purchase
CarMax common stock. Shares are purchased on the open market and the purchase price is the average cost of all shares purchased for a particular month. To encourage participation in the ESPP, we match 15% of the employees contribution. An
eligible employee may change, cease or restart contributions for any payroll period without penalty. We pay all administrative costs of the ESPP. There are no outstanding options, warrants, or rights under the ESPP.
48
CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS
We review all relationships
and transactions in which the company and our directors, executive officers and persons known by us to own 5% or more of our common stock (or any of their immediate family members) are participants to determine whether these persons have a direct or
indirect material interest in the relationship or transaction. We have various procedures in place to identify potential related person transactions. Our board of directors works with management and our legal department in reviewing and considering
any related person transactions or relationships and determining whether the company or a related person has a direct or indirect material interest in a transaction. As required under SEC rules, transactions that are determined to be directly or
indirectly material to the company or a related person are disclosed in our proxy statement.
To ensure adequate review and proper disclosure of related person transactions, our board of directors adopted a written policy that requires our Audit Committee to review and, if appropriate in
accordance with the policy, approve in advance or ratify any related person transaction that is required to be disclosed pursuant to applicable SEC rules. In reviewing related person transactions, the Audit Committee will consider:
|
|
|
The related persons relationship to us. |
|
|
|
The facts and circumstances of the proposed transaction. |
|
|
|
The aggregate dollar amount involved in the transaction or, in the case of indebtedness, information regarding the principal amount of the debt,
interest rate, repayment and other material terms.
|
|
|
|
The related persons interest in the transaction, including his or her position or relationship with, or ownership in, a firm, corporation or
other entity that is a party to, or has an interest in, the transaction. |
|
|
|
The benefits to us of the proposed transaction and, if applicable, the terms and availability of comparable products and services from unrelated third
parties. |
|
|
|
Any other information regarding the transaction or the related person that is material to the Audit Committees determination.
|
The Audit Committee will approve or ratify a
related person transaction only if it determines that, based on the facts and circumstances known to the committee at the time of approval, (i) the transaction serves our shareholders and our best interests or (ii) the transaction is
on terms reasonably comparable to those that could be obtained in arms length dealings with an unrelated third party.
Any member of the Audit Committee who is a related person with respect to a transaction under review may not participate in the deliberations or vote with
respect to the approval or ratification of the transaction.
We do
not have any related person transactions to report for fiscal 2012.
49
AUDIT COMMITTEE REPORT AND AUDITOR INFORMATION
Audit Committee Report
The Audit Committee operates under a written charter adopted by the board.
The charter reflects the requirements of the Sarbanes-Oxley Act of 2002, the SEC and the NYSE. Each member of the committee is independent in accordance with the applicable rules of the NYSE, the SEC and our corporate governance guidelines.
The committee reviews and discusses the following with management
and our independent registered public accounting firm, KPMG:
|
|
|
Quarterly and year-end results, consolidated financial statements and reports, prior to public disclosure. |
|
|
|
The companys disclosure controls and procedures, including internal control over financial reporting. |
|
|
|
The independence of our registered public accounting firm. |
|
|
|
Managements report and the independent registered public accounting firms report on internal control over financial reporting in accordance
with Section 404 of the Sarbanes-Oxley Act of 2002. |
The committee routinely meets with our internal auditors and our independent registered public accounting firm, with and without management present.
The committee has oversight responsibilities only and it is not acting as an
expert in accounting or auditing. The committee relies without independent verification on the information provided to it and on the representations made by management and the independent registered public accounting firm. Accordingly, the
committees oversight does not provide an independent basis to determine that the companys consolidated financial statements have been prepared in accordance with U.S. generally accepted accounting principles or that the audit of the
companys consolidated financial statements by the independent registered public accounting firm has been carried out in accordance with auditing standards of the Public Company Accounting Oversight Board.
Management has the primary responsibility for the preparation, presentation and integrity of the
companys fiscal 2012 consolidated financial statements and the overall reporting process, including the systems of internal control over financial reporting, and has represented to the committee that the companys fiscal 2012 consolidated
financial statements were prepared in accordance with U.S. generally accepted accounting principles. The committee reviewed and discussed the audited consolidated financial statements with management and the independent registered public accounting
firm. In accordance with the requirements established by the Statement on Auditing Standards No. 61, Communication with Audit Committees, as amended (AICPA, Professional Standards, Vol. 1. AU section 380), these
discussions included, among other things, a review of significant accounting policies, their application and estimates, and the independent registered public accounting firms judgment about the companys accounting controls and the
quality of the companys accounting practices.
The committee
has received from the independent registered public accounting firm written disclosures and a letter required by applicable requirements of the Public Company Accounting Oversight Board regarding the independent registered public accounting
firms communications with the audit committee concerning independence and has discussed with the independent registered public accounting firm the firms independence from the company and management.
Relying on these reviews and discussions, the committee recommended to the
board of directors that the audited consolidated financial statements be included in the companys Annual Report on Form 10-K for the fiscal year ended February 29, 2012, for filing with the SEC.
AUDIT COMMITTEE
W. Robert Grafton, Chairman
Rakesh Gangwal
Mitchell D. Steenrod
Beth A. Stewart
50
Auditor Information
Auditors Fees
The following table sets forth fees billed or expected to be billed by KPMG for fiscal 2012 and 2011.
|
|
|
|
|
|
|
|
|
|
|
Years Ended February 29/28 |
|
Type of Fee |
|
2012 |
|
|
2011 |
|
|
|
Audit fees |
|
$ |
947,000 |
|
|
$ |
964,000 |
|
Audit-related fees |
|
|
376,000 |
|
|
|
307,500 |
|
Tax fees |
|
|
90,500 |
|
|
|
|
|
All other fees |
|
|
|
|
|
|
|
|
|
|
|
|
$ |
1,413,500 |
|
|
$ |
1,271,500 |
|
|
|
Audit fees are for the audit of the
companys consolidated financial statements in accordance with auditing standards of the Public Company Accounting Oversight Board (including services incurred in connection with rendering an opinion under Section 404 of the Sarbanes-Oxley
Act of 2002), quarterly reviews of unaudited consolidated financial statements, and services in connection with SEC registration statements.
Audit-related fees are for attestation services related to our asset securitizations and audits of
the financial statements of our benefit plans.
Tax fees
are for tax compliance, consultation and planning services and related costs.
All other fees are for any other services provided.
Pre-Approved Services
The Audit Committees charter provides for pre-approval of
audit and non-audit services to be performed by the independent auditors. Further, the committee has authorized its chairman to pre-approve independent auditor engagements in an amount not to exceed $50,000 per engagement; any such pre-approvals are
reported to and ratified by the entire committee at its next regularly scheduled meeting. All such services provided, as described previously, were pre-approved by the committee. The committee concluded that the services provided by KPMG that were
not related to the annual audit and quarterly reviews of our consolidated financial statements were compatible with the maintenance of KPMGs independence in the conduct of its auditing functions.
51
|
|
|
|
|
PROPOSAL TWO |
|
|
|
RATIFICATION OF THE SELECTION OF INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM |
The Audit Committee of the
board has selected KPMG as the independent registered public accounting firm to perform the audit of our consolidated financial statements and our internal control over financial reporting for fiscal 2013. KPMG served as our independent registered
public accounting firm for fiscal 2012. KPMG representatives are expected to attend the 2012 annual meeting. They will have an opportunity to make a statement if they desire to do so and will be available to respond to appropriate shareholder
questions. We are asking our shareholders to ratify the selection of KPMG as our independent registered public accounting firm. Although ratification is not required by our Bylaws or otherwise, the board is submitting the selection of KPMG to our
shareholders for ratification as a matter of good corporate practice. Even if the selection is ratified,
the Audit Committee in its discretion may select a different independent registered public accounting firm at any time during the year if it determines that a change would be in the best
interests of the company and our shareholders.
The ratification
of the selection of KPMG as our independent registered public accounting firm must be approved by the affirmative vote of a majority of the votes cast. Abstentions and broker non-votes will not be counted in determining the number of votes cast for
this proposal.
The board of directors recommends that the
shareholders vote FOR Proposal Two.
52
|
|
|
|
|
PROPOSAL THREE |
|
|
|
ADVISORY RESOLUTION TO APPROVE EXECUTIVE COMPENSATION |
We are asking shareholders to approve an advisory resolution on the companys executive compensation as reported in this proxy statement. This non-binding vote is commonly referred to as a
Say-on-Pay vote and is required by Section 14A of the Securities Exchange Act of 1934, as amended.
We believe our executive compensation programs promote the achievement of positive results for our shareholders, align pay and performance, and allow us to attract and retain the talented executives that
drive our long-term financial success. For our named executive officers, the majority of total direct compensation is performance-based, which aligns their pay directly with our shareholders interests. More specifically, our executive
compensation programs have three key elements, each of which promotes the achievement of positive results for our shareholders and supports CarMaxs pay-for-performance philosophy.
|
|
|
Long-Term, Stock-Based Incentive Compensation Tied to Stock Price. The majority of each of our named executive officers total direct
compensation for fiscal 2012 consisted of long-term, stock-based incentive awards. The value of these awards increases as our stock price appreciates. Accordingly, this feature of our executive compensation program ties managements long-term
financial interests directly to the long-term interests of our shareholders. |
|
|
|
Annual Incentive Bonuses Tied to Earnings Per Share. Our annual incentive bonuses are tied directly to CarMaxs earnings per share. If
the company fails to meet the earnings per share targets set by our independent Compensation and Personnel Committee each year, our named executive officers are not paid an annual incentive bonus. Our fiscal 2012 earnings per share performance fell
short of our target performance goal for the year, but it exceeded the threshold performance goal. Accordingly, based on our bonus formula, we paid an annual incentive bonus to our named executive officers at 86.4% of their respective target
amounts. |
|
|
|
Base Salary Tied to Performance. The Compensation and Personnel Committee considers company and individual performance when setting our
named executive officers base salaries. Given our strong fiscal 2011 results (which had just been reported
|
|
|
when fiscal 2012 base salaries were set), the committee approved 3.5% base salary increases for each of our named executive officers, which increase was generally consistent with base pay
increases for other eligible associates throughout the CarMax business. |
We urge our shareholders to read the Compensation Discussion and Analysis section of this proxy statement beginning on page 19, which describes in more detail how our executive compensation
program operates and how it is designed to achieve our compensation objectives. We also urge our shareholders to review the Summary Compensation Table and other related compensation tables and narrative, found on pages 29 through 43,
which provide detailed information on the compensation of our named executive officers.
For these reasons, our board recommends that shareholders vote in favor of the following resolution:
RESOLVED, that the compensation of the named executive officers of CarMax, Inc. (the Company), as disclosed in the
Companys 2012 Proxy Statement pursuant to the compensation disclosure rules of the Securities and Exchange Commission, including the Compensation Discussion and Analysis, compensation tables and the narrative discussion that accompanies the
compensation tables, is hereby APPROVED.
This advisory resolution
to approve our executive compensation must be approved by the affirmative vote of a majority of the votes cast. Abstentions and broker non-votes will not be counted in determining the number of votes cast for this proposal.
Although this resolution is not binding, our board values the opinions that
shareholders express in their votes and otherwise. The board and the Compensation and Personnel Committee will consider the outcome of this vote when making future executive compensation decisions.
The board of directors recommends a vote FOR this
proposal.
53
|
|
|
|
|
PROPOSAL FOUR |
|
|
|
APPROVAL OF THE CARMAX, INC. 2002 STOCK INCENTIVE PLAN, AS AMENDED AND RESTATED |
The companys shareholders are being asked to approve amendments to the CarMax, Inc. 2002 Stock
Incentive Plan, as amended and restated (the Stock Incentive Plan) to (a) increase the number of shares of the companys common stock reserved for issuance under the Stock Incentive Plan by 11,000,000
shares, (b) provide the Compensation and Personnel Committee with the authority to designate incentive awards as performance compensation awards that satisfy the requirements of Section 162(m) of the Internal Revenue Code,
(c) add a provision confirming that all incentive awards made under the Stock Incentive Plan will be subject to laws (or company policies adopted pursuant to such laws) that may require a clawback of the incentive awards and (d) extend the
termination date of the Stock Incentive Plan from June 23, 2019 to June 25, 2022. Both the Compensation and Personnel Committee of the board of directors and the board of directors have adopted these amendments, subject to shareholder
approval at the annual meeting.
Proposed Amendments
The first proposed amendment will ensure that a sufficient
reserve of common stock remains available for issuance under the Stock Incentive Plan in order to allow the company to continue to use equity incentives to attract and retain the services of key individuals and other personnel essential to the
companys long-term growth and financial success. The company relies on equity incentives in the form of stock options, restricted stock awards and units, common stock and other stock-based awards. The committee believes that these equity
incentives are necessary for the company to maintain a competitive equity compensation program.
The second amendment will provide additional flexibility to the company in its equity award practices. To date, stock options, restricted stock, restricted stock units, stock appreciation rights and
common stock have been available as forms of incentive awards under the Stock Incentive Plan. The addition of performance compensation awards as another award type will offer the committee an additional equity alternative in its efforts to design a
competitive equity compensation program.
The third amendment will ensure that incentive awards made pursuant to the Stock Incentive Plan will be
subject to laws requiring the clawback of an incentive award, including clawbacks that may be required by the implementation of Section 954 of the Dodd-Frank Wall Street Reform and Consumer Protection Act of 2010.
The fourth amendment extends the termination date of the Stock Incentive Plan
from June 23, 2019 to June 25, 2022. This extension will permit the committee to continue to maintain our competitive equity compensation program.
A copy of the Stock Incentive Plan as proposed is attached to this proxy
statement as Appendix A (the Revised Stock Incentive Plan). The following is a summary of the principal features of the Revised Stock Incentive Plan and is qualified in its entirety by reference to the Revised Stock Incentive Plan. The
summary does not purport to be a complete description of all the provisions of the Revised Stock Incentive Plan.
General
Upon adoption by shareholders at the annual meeting, the Revised Stock Incentive Plan will authorize 49,200,000 shares of CarMax, Inc. common stock for
issuance as incentive awards. Incentive awards under the Revised Stock Incentive Plan may be in the form of stock options, stock appreciation rights, restricted stock, restricted stock units, performance compensation awards or common stock. The
number of shares available for incentive awards under the Revised Stock Incentive Plan will be increased in an amount equal to incentive awards that are forfeited or terminated without issuance of shares and shares withheld by or tendered to CarMax
in connection with the exercise of an option or other award or satisfaction of tax withholding obligations. Adjustments will be made in the aggregate number of shares that may be issued under the Revised Stock Incentive Plan in the event of a change
affecting shares of CarMax, Inc. common stock, such as a stock dividend or split, recapitalization, reorganization, or merger. No more than 3,000,000 shares may be allocated for incentive awards to any one participant during any single calendar
year.
54
Administration and Term
The Compensation and Personnel Committee will continue to administer the
Revised Stock Incentive Plan. The committee shall have the power and complete discretion to administer the Revised Stock Incentive Plan, including the power to determine when to grant incentive awards; which eligible participants will receive
incentive awards; whether the award will be an option, stock appreciation right, restricted stock, restricted stock unit, performance compensation award or company common stock; whether stock appreciation rights will be attached to options; and the
number of shares or units to be allocated to each incentive award. The committee may impose conditions on the exercise of options and stock appreciation rights and upon the transfer of restricted stock or restricted stock units under the Revised
Stock Incentive Plan and may impose such other restrictions and requirements as it may deem appropriate, including reserving the right for CarMax to reacquire shares issued pursuant to an incentive award.
The committee has delegated limited authority to the companys CEO and
CFO to grant equity awards to the companys non-executive officer employees. The committee delegated this authority in order to permit the CEO and CFO to award limited equity grants without the specific action of the committee. Pursuant to this
delegation, the CEO and CFO have the discretion to make total awards of no more than 75,000 units or shares of the companys common stock between regularly scheduled committee meetings.
The Revised Stock Incentive Plan will terminate on June 25, 2022, unless the CarMax board of directors terminates it prior
to that date. Incentive awards existing after the termination date will continue to be governed by the terms and conditions of the Revised Stock Incentive Plan.
Eligibility
All present and future employees and non-employee directors of the company are eligible to receive incentive awards under the Revised Stock Incentive
Plan. As of February 29, 2012, there were 16,460 associates and 11 non-employee directors of the company.
Awards Issued under the Stock Incentive Plan as of February 29, 2012
The Stock Incentive Plan currently authorizes the issuance of up to
38,200,000 shares of company common stock in connection with incentive awards. As of February 29, 2012, the company had made incentive awards amounting to 34,221,336 shares of common stock that had been reserved for issuance under the Stock
Incentive Plan. As a result, 3,978,664 shares of common stock remained available for incentive awards under the Stock Incentive Plan as of that date. This amount includes shares that have been forfeited or otherwise terminated without issuance of
shares.
As of February 29, 2012, the total number of shares
of common stock underlying outstanding options under the Stock Incentive Plan was 12,162,135. The outstanding options have exercise prices ranging from $7.14 to $32.69, and the aggregate value of these options that were in the money on
February 29, 2012 was $135,031,662. The outstanding options generally vest ratably over a four year period. On February 29, 2012, the closing price for a share of common stock on the NYSE was $30.69.
55
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PROPOSAL FOUR |
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APPROVAL OF THE CARMAX, INC. 2002 STOCK INCENTIVE PLAN, AS AMENDED AND RESTATED CONTINUED |
As of February 29, 2012,
the following table sets forth information relating to all incentive awards made in fiscal 2012 under the Stock Incentive Plan to (i) each of the named executive officers, (ii) all current executive officers as a group, (iii) all
current directors who are not executive officers as a group and (iv) all associates, including all current officers who are not named executive officers, as a group.
|
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|
Name and Position |
|
Number of Stock Options |
|
|
Number of Market Stock Units |
|
|
Number of Restricted Stock
Units |
|
Thomas J. Folliard |
|
|
209,951 |
|
|
|
20,972 |
|
|
|
|
|
Michael K. Dolan |
|
|
94,669 |
|
|
|
9,456 |
|
|
|
|
|
Joseph S. Kunkel |
|
|
64,894 |
|
|
|
6,482 |
|
|
|
|
|
Thomas W. Reedy |
|
|
79,846 |
|
|
|
8,021 |
|
|
|
|
|
William C. Wood |
|
|
79,846 |
|
|
|
8,021 |
|
|
|
|
|
Keith D. Browning |
|
|
94,669 |
|
|
|
9,456 |
|
|
|
|
|
|
|
|
|
|
|
Executive Group |
|
|
753,663 |
|
|
|
75,372 |
|
|
|
|
|
|
|
|
|
Non-Employee Director Group (a) |
|
|
n/a |
|
|
|
n/a |
|
|
|
n/a |
|
|
|
|
|
|
|
All Associates other than Executive Group |
|
|
1,200,004 |
|
|
|
223,730 |
|
|
|
575,380 |
|
|
|
(a) The non-employee
director group did not participate in the Stock Incentive Plan in fiscal 2012. For fiscal 2012, each non-employee director received an award of 3,621 stock options and 1,510 shares of common stock under the Non-Employee Directors Stock Incentive
Plan.
Stock Options
Options granted under the Revised Stock Incentive Plan may be incentive stock
options (qualifying for favorable income tax treatment under Section 422 of the Internal Revenue Code of 1986, as amended) or nonstatutory stock options. The option price for any option awarded under the plan may not be less than 100% (or, in
the case of an incentive stock option granted to a 10% shareholder, 110%) of the fair market value of the CarMax, Inc. common stock on the date of the grant. The
committee determines any vesting requirement for option awards. Payment of the option exercise price may be made in cash or as otherwise provided in an option award or by separate action of the
committee. The maximum term of any option granted under the plan is ten years. To date, all options awards made pursuant to the Revised Stock Incentive Plan have been nonstatutory options.
Stock Appreciation Rights
The committee may award stock appreciation rights under the Revised Stock Incentive Plan either with or without related options, or the committee may
subsequently award and attach stock appreciation rights to a previously awarded nonstatutory option, and impose such conditions upon their exercise as it deems appropriate. When the stock appreciation right is exercisable, the holder may surrender
to CarMax all or a portion of the unexercised stock appreciation right and receive in exchange an amount equal to the difference between (i) the fair market value on the date of exercise of the common stock covered by the surrendered portion of
the stock appreciation right and (ii) the exercise price of the common stock under the related option or, if the stock appreciation right is not related to an option, the fair market value of the common stock on the date the stock appreciation
right was awarded. The committee may limit the amount that can be received when a stock appreciation right is exercised. When a stock appreciation right related to an option is exercised, the underlying option, to the extent of the stock
appreciation rights surrender, will no longer be exercisable. Similarly, when an option is exercised, any stock appreciation rights attached to the option will no longer be exercisable. CarMaxs obligation arising upon exercise of a stock
appreciation right may be paid in the companys common stock or in cash, or in any combination of the two, as the committee may determine. Stock appreciation rights may only be exercised when the underlying option is exercisable or, if there is
no underlying option, at the times specified by the committee. To date, awards of stock appreciation rights have only been made in tandem with option awards and are exercisable solely upon a change-in-control.
56
Restricted Stock and Restricted Stock Units
Restricted stock and restricted stock units issued pursuant to the Revised
Stock Incentive Plan are subject to the following general restrictions: (i) no such shares or units may be sold, transferred, pledged, or otherwise encumbered or disposed of until the restrictions on such shares or units have lapsed or been
removed under the provisions of the Revised Stock Incentive Plan and (ii) if a holder of restricted stock or restricted stock units ceases to be employed by CarMax or one of its affiliates, any shares of restricted stock, or restricted stock
units, on which the restrictions have not lapsed or been otherwise removed will be forfeited. The committee is also authorized to impose further restrictions on restricted stock or restricted stock units, including additional events of forfeiture.
The committee will establish the terms and conditions upon which the restrictions on those shares or units will lapse; provided that, except in limited circumstances, the period of restriction must be at least one year from the date of grant. The
terms and conditions may include, without limitation, the lapsing of those restrictions at the end of a specified period of time as a result of the disability, death, or retirement of the participant, or as a result of the occurrence of a
change-in-control. In addition, the committee may at any time, in its sole discretion, accelerate the time at which any or all restrictions will lapse or remove any and all restrictions.
Participants holding shares of restricted stock may exercise full voting rights with respect to those shares and are entitled
to receive all dividends and other distributions paid with respect to those shares. Participants holding restricted stock units do not possess any voting rights with respect to those units, but are entitled to receive all dividends and other
distributions paid with respect to those units if and as so provided in the related award agreement.
Restricted stock units may be settled by the company in the form of shares of company common stock, cash, or a fixed combination of both, as determined by the committee.
Performance Compensation Awards
At the time of grant, the committee may designate any incentive award (other than stock options and stock appreciation rights)
as a performance compensation award in order to qualify the award as performance-based compensation under Section 162(m) of the Internal Revenue Code. For incentive awards designated as performance compensation awards, the committee shall
determine, among other items, the performance goals and performance period applicable to the awards. The committee may develop applicable performance goals using the following measurements: pretax income; net income; basic or diluted earnings per
share; net revenues; comparable store unit sales (new and/or used); total vehicle unit sales (new and/or used); market share; gross profit; profit margin; cash flow; expense ratios; return on assets; return on invested capital; return on equity;
stock price; market capitalization; and total shareholder return; each as determined in accordance with U.S. generally accepted accounting principles, where applicable.
After the end of the performance period, the committee will certify in
writing the level of performance goal that was attained for the performance period. The maximum performance award for a participant for a calendar year is 3,000,000 shares of company stock.
Change-in-Control
The committee may, in its discretion, include provisions in award agreements that will make the incentive awards vested and/or fully exercisable upon a
change in control of CarMax, or upon the occurrence of one or more events subsequent to a change-in-control, notwithstanding other conditions on exercisability in the option. A change of control will be deemed to have taken place if: (i) a
third person, including a group as defined in Section 13(d)(3) of the Securities Exchange Act of 1934 becomes, or acquires the right to become, the beneficial owner of CarMaxs securities having 20% or more of the combined
voting power of the then outstanding securities of CarMax that may be cast for the election of the board of directors of CarMax (other than as a result of an issuance of securities initiated by CarMax
57
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|
|
|
PROPOSAL FOUR |
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|
|
APPROVAL OF THE CARMAX, INC. 2002 STOCK INCENTIVE PLAN, AS AMENDED AND RESTATED CONTINUED |
in the ordinary course of business); or (ii) as a result of, or in connection with, any cash tender or exchange offer, merger or other business combination, sale of assets or contested
election, or any combination of the foregoing transactions, the persons who were directors of CarMax before such a transaction cease to constitute a majority of the board of directors of CarMax or any successor to CarMax after such a transaction.
Transferability of Incentive Awards
No options or stock appreciation rights granted under the Revised Stock
Incentive Plan, and, during the applicable period of restriction, no shares of restricted stock, may be sold, transferred, pledged, or otherwise disposed of, other than by will or by the laws of descent and distribution. Restricted stock units are
not transferable by means of sale, assignment, exchange, pledge or otherwise. All rights granted to a participant under the plan will be exercisable during the participants lifetime only by such participant or, if permissible under applicable
law, by the participants guardians or legal representatives. Upon the death of a participant, the participants personal representative or beneficiary may exercise the participants rights under the plan. No incentive awards may be
transferred for value or consideration without the prior approval of CarMaxs shareholders.
Repricing Prior Awards
Except in connection with certain corporate transactions, the terms of outstanding incentive awards may not be amended to reduce the exercise price of outstanding options or stock appreciation rights or
cancel outstanding options or stock appreciation rights in exchange for cash, other incentive awards or options or stock appreciation rights with an exercise price that is less than the exercise price of the original options or stock appreciation
rights without shareholder approval.
Federal Income Tax
Information
The following is a general summary of the current
federal income tax treatment of incentive awards that would be authorized to be granted under the Revised Stock
Incentive Plan, based upon the current provisions of the Internal Revenue Code of 1986, as amended, and regulations promulgated thereunder. As the rules governing the tax treatment of such awards
are quite technical, the following discussion of tax consequences is necessarily general in nature and does not purport to be complete. In addition, statutory provisions are subject to change, as are their interpretations, and their application may
vary in individual circumstances. This discussion does not address the tax consequences under applicable state and local law.
Incentive Stock Options. A participant will not recognize income on the grant or exercise of an incentive stock option. However, the difference
between the exercise price and the fair market value of the stock on the date of exercise is an adjustment item for purposes of the alternative minimum tax. If a participant disposes of the stock received upon the exercise of an incentive stock
option within certain specified periods (a disqualifying disposition), the participant will recognize ordinary income on the exercise of such incentive stock option in the same manner as on the exercise of a nonqualified stock option, as
described below.
Nonqualified Stock Options and Stock
Appreciation Rights. A participant generally is not required to recognize income on the grant of a nonqualified stock option or a stock appreciation right. Instead, ordinary income generally is required to be recognized on the date the
nonqualified stock option or stock appreciation right is exercised. In general, the amount of ordinary income required to be recognized is (i) in the case of a nonqualified stock option an amount equal to the excess, if any, of the fair market
value of the shares on the exercise date over the exercise price and (ii) in the case of a stock appreciation right, the amount of cash and/or the fair market value of any shares received upon exercise plus the amount of taxes withheld from
such amounts.
Restricted Stock. Unless a participant who
receives an award of restricted stock makes an election under Section 83(b) of the Internal Revenue Code of 1986, as amended, as described below, the participant generally is not required to recognize ordinary income on the award of restricted
stock. Instead, on the date the restrictions lapse and the shares vest (that is, become transferable and no longer subject to forfeiture), the participant will be
58
required to recognize ordinary income in an amount equal to the excess, if any, of the fair market value of the shares on that date over the amount, if any, paid for those shares. If a
participant makes a Section 83(b) election to recognize ordinary income on the date the shares are awarded, the amount of ordinary income required to be recognized is an amount equal to the excess, if any, of the fair market value of the shares
on the date of award over the amount, if any, paid for those shares. In that case, the participant will not be required to recognize additional ordinary income when the restrictions lapse and the shares vest.
Restricted Stock Units. A participant generally is not required to
recognize income on the grant of a restricted stock unit. In general, on the date the units are paid, the participant will be required to recognize ordinary income in an amount equal to the fair market value of the units on that date.
Company Common Stock. A participant generally is required to recognize
income on the date of grant of company common stock in the amount of the fair market value of the stock received.
Gain or Loss on Sale or Exchange of Shares. In general, gain or loss from the sale or exchange of shares granted under the Revised Stock Incentive Plan will be treated as capital gain or loss,
provided that the shares are held as capital assets at the time of the sale or exchange.
Deductibility by CarMax. CarMax generally is not allowed a deduction in connection with the grant or exercise of an incentive stock option. However, if a participant is required to recognize income
as a result of a disqualifying disposition, CarMax will be entitled to a deduction equal to the amount of ordinary income so recognized. In general, in the case of a nonqualified stock option (including an incentive stock option that is treated as a
nonqualified stock option, as described above), a stock appreciation right, or restricted stock or restricted stock unit, CarMax will be allowed a deduction in an amount equal to the amount of ordinary income recognized by a participant, provided
that certain income tax reporting requirements are satisfied.
Performance-Based Compensation. Subject to certain exceptions, Section 162(m) of the Internal
Revenue Code of 1986, as amended, disallows federal income tax deductions for compensation paid by a publicly-held corporation to certain executives to the extent the amount paid to an executive exceeds $1 million for the taxable year. The Revised
Stock Incentive Plan has been designed to allow the committee to grant stock options, stock appreciation rights and performance compensation awards that qualify under an exception to the deduction limit of Section 162(m) for
performance-based compensation.
Modification
of Revised Stock Incentive Plan
The CarMax board of directors
may amend, alter, or terminate the Revised Stock Incentive Plan as it deems advisable, provided that the CarMax shareholders must approve any amendment that would (i) materially increase the benefits accruing to participants under the Revised
Stock Incentive Plan, (ii) materially increase the number of shares of CarMax, Inc. common stock that may be issued under the Revised Stock Incentive Plan or (iii) materially modify the requirements of eligibility for participation in the
Revised Stock Incentive Plan. Incentive awards granted under the Revised Stock Incentive Plan may be amended with the consent of the participant so long as the amended award is consistent with the terms of the plan.
Additional Information Regarding Outstanding Equity Awards
On April 10, 2012, the company granted its annual equity
awards to employees. The awards included (i) approximately 2,186,675 shares issued as stock options and (ii) approximately 348,733 issued as stock-settled restricted stock units, which, following the settlement of these units on their
third anniversary (and assuming no forfeitures), will result in the payment to the pool of participants of between 0 and 697,466 shares of company common stock.
59
|
|
|
|
|
PROPOSAL FOUR |
|
|
|
APPROVAL OF THE CARMAX, INC. 2002 STOCK INCENTIVE PLAN, AS AMENDED AND RESTATED CONTINUED |
Immediately following the
companys grant of its annual equity awards to company employees, 1,616,592 shares of common stock remained available for issuance as incentive awards under the Stock Incentive Plan; this amount included shares that have been forfeited or
otherwise terminated without issuance of shares. As of April 10, 2012, the total number of shares of common stock underlying outstanding options, restricted stock and stock-settled restricted stock units under the Stock Incentive Plan was
14,151,697, 0, and 919,329, respectively.
As of April 10,
2012, 181,977 shares of common stock remain available for issuance as incentive awards under the companys Non-Employee Directors Stock Incentive Plan; this amount includes shares that have been forfeited or otherwise terminated without
issuance of shares. As of April 10, 2012, the total number of shares of common stock underlying outstanding options under the Directors Plan was 416,096. No shares of restricted stock have been awarded under the Directors Plan.
As of April 10, 2012, the total number of shares of common stock
underlying outstanding options for both the Stock Incentive Plan and the Directors Plan was 14,567,793. For such options, the weighted average exercise price was $21.69 and the weighted average remaining contractual life was 4.1 years. The number of
common shares outstanding was 227,820,322.
Vote Required
In order to be adopted, the Revised Stock Incentive Plan must be approved by
the affirmative vote of a majority of the votes cast by holders of record of the companys common stock. Under applicable NYSE listing standards, the total votes cast on the proposal must also represent more than 50% of all shares of common
stock outstanding on the record date. Shareholders may direct that their votes be cast for or against the proposal, or shareholders may abstain from this proposal. Abstentions will have the same effect as votes cast against the proposal. Broker
shares that are not voted on this proposal are not considered votes cast.
If our shareholders do not approve the Revised Stock Incentive Plan, we estimate that our remaining share reserve will not be sufficient to permit us to make annual grants after 2012.
The board of directors recommends that the shareholders vote FOR
Proposal Four.
60
|
|
|
|
|
PROPOSAL FIVE |
|
|
|
APPROVAL OF THE CARMAX, INC. ANNUAL PERFORMANCE-BASED BONUS PLAN, AS AMENDED AND RESTATED |
General
Our Annual Performance-Based Bonus Plan, as amended and
restated (the Bonus Plan) is designed to motivate and reward our executive officers who are in a position to contribute materially to our success. We are submitting our Bonus Plan to you to approve certain amendments to the Bonus Plan
and to preserve CarMaxs federal income tax deduction under Section 162(m) of the Internal Revenue Code for performance awards made under the Bonus Plan. Both the Compensation and Personnel Committee of the board of directors and the board
of directors have adopted these amendments, subject to shareholder approval at the annual meeting. If approved by shareholders, the Bonus Plan, as set forth in Appendix B, will be effective as of June 25, 2012 (the Revised Bonus
Plan), and will apply to bonuses paid for our fiscal year ending February 28, 2013.
If approved by shareholders, the Revised Bonus Plan will (i) increase the maximum amount payable to a plan participant in a plan year to $5,000,000, (ii) clarify the committees authority
to reduce an award made under the Revised Bonus Plan regardless of the achievement of any applicable performance goals and (iii) confirm that all awards made under the Revised Bonus Plan will be subject to laws (or company policies adopted
pursuant to such laws) that may require a clawback of such awards. The proposed amendments to the performance criteria are described in greater detail below under the heading Operation of the Revised Bonus Plan.
The Revised Bonus Plan is also being submitted for your approval because
Section 162(m) of the Internal Revenue Code generally does not allow public companies to obtain tax deductions related to compensation greater than $1 million paid in any year to the CEO or any of the other three most highly compensated
officers (other than the CFO). This deduction limit does not apply to performance-based compensation satisfying the requirements of Section 162(m). The requirements of Section 162(m) include shareholder approval every five years of the
material terms of the performance goals under which the compensation is paid. Consequently, if the Revised Bonus Plan is not approved by CarMaxs shareholders at this years annual meeting, cash performance awards paid to our executive
officers may
not be deductible to the extent that, either alone or in combination with other compensation that is subject to Section 162(m), they exceed the $1 million limitation.
The following is a summary of the principal features of the Revised Bonus
Plan and this summary is qualified in its entirety by reference to the complete text of the Revised Bonus Plan.
Purpose
The Revised Bonus Plan is a performance-based incentive bonus plan under which our executive officers are eligible to receive bonus payments when certain
performance objectives are satisfied. The Revised Bonus Plan is intended to provide an incentive for superior work, to motivate covered executives toward even higher achievement, to align their goals and interests with those of our shareholders and
to enable us to attract and retain a highly qualified management team.
Administration
The Revised Bonus Plan will be administered by the committee. The committee is composed of not less than two directors, each of whom is intended to be an outside director within the meaning of
Section 162(m).
Eligibility
All executive officers of CarMax are eligible to participate in the Revised
Bonus Plan. The committee selects which executive officers will participate each plan year and the terms and conditions of annual awards to participants. As of February 29, 2012, there were eight employees participating in the Bonus Plan.
Operation of the Revised Bonus Plan
For each plan year, the committee selects the objective performance criteria
to be used for that plan year. The Revised Bonus Plan permits the committee to develop performance goals using the following measurements: pretax income; net income; basic or diluted earnings per share; net revenues; comparable store unit sales (new
and/or used); total vehicle unit sales (new and/or used); market share; gross profit; profit margin; cash flow; expense ratios; return on assets; return on invested capital; return on equity; stock price; market
61
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|
|
PROPOSAL FIVE |
|
|
|
APPROVAL OF THE CARMAX, INC. ANNUAL PERFORMANCE-BASED BONUS PLAN, AS AMENDED AND RESTATED CONTINUED |
capitalization; and total shareholder return; each as determined in accordance with U.S. generally accepted accounting principles, where applicable.
Any or all performance criteria may be used for a plan year. The committee
will also determine the appropriate weight to be given to any applicable performance criteria for a plan year. For each performance criteria, the committee will establish one or more objective performance goals for us and/or our subsidiaries and for
individuals at the beginning of each fiscal year. During that plan year, the committee may increase, but not decrease, a performance goal. For attainment of each level of a performance goal, the committee will establish a performance adjustment
percentage that is applied to each participants target bonus for that plan year. A participants target bonus represents the bonus payable to that participant if there is a 100 percent performance adjustment for each performance criteria;
that is, if we achieve the predefined performance goals, a participant will be awarded his target bonus. The performance adjustment percentage may be between zero percent and 200 percent of the target bonus.
The performance criteria, performance goals, target
bonuses and performance adjustments percentages may vary among participants for a plan year and from year to year. After the end of a plan year, the committee will certify in writing the level of performance goal that was attained for the prior plan
year. A participants performance award will be obtained by multiplying the performance adjustment for the attained performance goal by the participants target bonus. The maximum performance award for a participant for a plan year is $5
million. Performance awards are payable in cash after the committee certifies the achievement of the performance goal(s). The payments will be made no later than the May 15th following the last day of the applicable plan year, unless the committee allows a participant to defer the payment of
bonus amounts.
Amendments; Termination; Duration
Our board of directors may amend or terminate the Revised
Bonus Plan in its discretion, provided that shareholder approval is required if there is: (i) a change in the performance criteria pursuant to which the
performance goals under the Revised Bonus Plan are set; (ii) a material increase in the maximum potential benefits under the Revised Bonus Plan or (iii) otherwise a requirement under
Section 162(m). No amendment or termination may impair the rights of a participant with respect to awards granted prior to the amendment or termination without the consent of the participant.
If approved by the shareholders, the Revised Bonus Plan shall be effective
for our fiscal year ending February 28, 2013, and each of our next four succeeding fiscal years, unless sooner terminated by the board of directors.
Fiscal 2012 Awards
The table below shows performance awards that were earned pursuant to the Bonus Plan based on performance for the fiscal year ended February 29,
2012.
|
|
|
|
|
Name |
|
Value
($) |
|
Thomas J. Folliard |
|
|
898,560 |
|
Michael K. Dolan |
|
|
325,671 |
|
Joseph S. Kunkel |
|
|
204,448 |
|
Thomas W. Reedy |
|
|
172,800 |
|
William C. Wood |
|
|
172,800 |
|
Keith D. Browning (a) |
|
|
211,669 |
|
|
|
|
|
|
(a) Mr. Browning retired in October 2011. For his fiscal 2012 service, he will be paid a pro-rata actual
bonus when annual bonuses are paid to other senior officers in May 2012.
Vote Required and Board Recommendation
In order to be adopted, the approval of the Revised Bonus Plan must be approved by the affirmative vote of a majority of the votes cast. Abstentions and broker non-votes will not be counted in determining
the number of votes cast for this proposal.
The board of
directors recommends that the shareholders vote FOR Proposal Five.
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|
|
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|
|
PROPOSAL SIX |
|
|
|
ADVISORY VOTE ON SHAREHOLDER PROPOSAL TO DECLASSIFY THE BOARD |
In accordance with SEC regulations, the shareholder proposal and supporting statement presented below were submitted by a shareholder and are quoted verbatim. We disclaim all responsibility for the
content of the proposal and the supporting statement, including sources referenced in the supporting statement.
The Nathan Cummings Foundation, 475 Tenth Avenue, 14th Floor, New York, New York, 10018, has advised the company that it intends to present the following shareholder
proposal at the annual meeting. The proponent owns 422 shares of the companys common stock.
Proposal to Repeal Classified Board
RESOLVED, that shareholders of CarMax, Inc. urge the Board of Directors to take all necessary steps (other than any steps that must be taken by shareholders) to eliminate the classification of the Board
of Directors and to require that all directors elected at or after the annual meeting held in 2013 be elected on an annual basis. Implementation of this proposal should not prevent any director elected prior to the annual meeting held in 2013 from
completing the term for which such director was elected.
Supporting Statement
This resolution was submitted by the Nathan Cummings Foundation. The Harvard Law School Shareholder Rights Project represented and advised the Nathan
Cummings Foundation in connection with this resolution.
The
resolution urges the board of directors to facilitate a declassification of the board. Such a change would enable shareholders to register their views on the performance of all directors at each annual meeting. Having directors stand for elections
annually makes directors more accountable to shareholders, and could thereby contribute to improving performance and increasing firm value.
Over the past decade, many S&P 500 companies have declassified their board of directors. According to data from FactSet Research Systems, the number
of S&P 500 companies with classified boards declined by more than
50%; and the average percentage of votes cast in favor of shareholder proposals to declassify the boards of S&P 500 companies during the period January 1, 2010 June 30, 2011
exceeded 75%.
The significant shareholder support for proposals
to declassify boards is consistent with empirical studies reporting that classified boards could be associated with lower firm valuation and/or worse corporate decision-making. Studies report that:
|
|
|
Classified boards are associated with lower firm valuation (Bebchuk and Cohen, 2005; confirmed by Faleye (2007) and Frakes (2007));
|
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|
Takeover targets with classified boards are associated with lower gains to shareholders (Bebchuk, Coats, and Subramanian, 2002);
|
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|
|
Firms with classified boards are more likely to be associated with value-decreasing acquisition decisions (Masulis, Wang, and Xie, 2007); and
|
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|
|
Classified boards are associated with lower sensitivity of compensation to performance and lower sensitivity of CEO turnover to firm performance
(Faleye, 2007). |
Please vote for this proposal
to make directors more accountable to shareholders.
The
Boards Statement in Opposition
The CarMax board has
considered the shareholder proposal requesting the declassification of the board and requiring the annual election of all of the companys directors. While the proponent has cited general trends in governance and academic studies in support of
their position, they have not provided any specific reasons why declassifying the Board of Directors will benefit CarMax shareholders. As your Board of Directors, we are responsible for considering the general business environment as well as our
specific business when we deliberate on important governance matters, such as board declassification. After careful consideration, the board believes that this proposal is not in the best interests of CarMax or its shareholders and recommends that
the shareholders vote against this proposal. Our reasons are described below.
63
|
|
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|
|
PROPOSAL SIX |
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|
|
ADVISORY VOTE ON SHAREHOLDER PROPOSAL TO DECLASSIFY THE BOARD CONTINUED |
Financial Results and
Shareholder Value
Our record of long-term, strong performance directly contradicts the proponents statement that board
declassification could thereby contribute to improving performance and increasing shareholder value. Since becoming an independent, publicly traded company in October, 2002, our stock price has increased over 275% from $8.15 on
October 1, 2002 to $30.69 on February 29, 2012. Further, our performance over the past five fiscal years, in light of the global recession that significantly impaired much of our consumers spending ability in recent years, further
highlights the strength of our company. During this five-year period, we grew revenues at a compound annual growth rate of 6%, while increasing net earnings at a compound annual growth rate of 16.4%.
Continuity and Stability
The classified board structure does not preclude the addition of fresh perspectives from new directors, but does help ensure that a majority of the CarMax
directors at any one point in time will be individuals experienced with our business, our unique culture and our long-term strategy. The service of experienced directors is especially important now as we begin a period of significant store growth;
we recently announced plans to open between 40 and 55 CarMax superstores from fiscal 2013 through fiscal 2016. We open each new superstore with a management team with prior CarMax experience or extensive CarMax training; likewise, we also believe
that having a team of experienced CarMax directors is critical to facilitating and providing the strategic direction and focus to support this growth. The classified structure best positions the CarMax board to implement our corporate growth
strategy and to achieve our long-term goals.
Accountability to
Shareholders
The board does not believe that the accountability of directors will be enhanced by annual elections. Our directors are
committed to acting in the best interests of CarMax and its shareholders and are required by law to fulfill fiduciary duties owed to both, regardless of their terms of office. On an annual basis, CarMax directors conduct an evaluation of the board
and the committees on which they serve. Directors also complete an annual self-evaluation on their performance as a director. The results of the evaluations are taken seriously by the board and its committees, and are used as a basis to make
changes, if appropriate. Further, the varied, complimentary backgrounds of our directors heighten accountability to shareholders by ensuring that a broad spectrum of perspectives is represented
in the boardroom.
Even with a classified board, shareholders have
considerable influence over board composition. In uncontested elections, CarMax directors are elected under a majority vote standard, as described on page 9 of this proxy statement.
Protecting Shareholder Value
The classified board structure does not preclude a successful takeover offer, but it may provide the company with the time and opportunity to evaluate the fairness of a takeover proposal, to negotiate on
the behalf of all shareholders, and to consider alternatives to the proposal with the objective of maximizing shareholder value. The classified board structure reduces our vulnerability to hostile and potentially abusive takeover tactics, and
encourages potential acquirers to initiate negotiations with the company and its seasoned directors.
Conclusion
After careful consideration, the CarMax board has determined that retaining the
classified board structure remains in the best interests of CarMax and its shareholders.
The board of directors recommends that the shareholders vote AGAINST Proposal Six.
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APPENDIX A |
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CARMAX, INC. 2002 STOCK INCENTIVE PLAN (AS AMENDED AND RESTATED JUNE 25, 2012) |
1. Purpose. The purpose
of this CarMax, Inc. 2002 Stock Incentive Plan (the Plan) is to further the long term stability and financial success of CarMax, Inc. (the Company) by (a) attracting and retaining key employees of the Company through the
use of stock incentives and (b) encouraging ownership in the Company by members of the Companys Board of Directors. It is believed that ownership of Company Stock will stimulate the efforts of those employees upon whose judgment and
interest the Company is and will be largely dependent for the successful conduct of its business. It is also believed that Incentive Awards granted to employees and directors under this Plan will strengthen their desire to remain with the Company
and will further the identification of those employees and directors interests with those of the Companys shareholders.
2. Definitions. As used in the Plan, the following terms have the meanings indicated:
(a) |
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Act means the Securities Exchange Act of 1934, as amended. |
(b) |
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Applicable Withholding Taxes means the minimum aggregate amount of federal, state and local income and payroll taxes that the Company is required by
applicable law to withhold in connection with any Incentive Award. |
(c) |
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Board means the Board of Directors of the Company. |
(d) |
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Change of Control means the occurrence of either of the following events: (i) any individual, entity or group (as defined in Section 13(d)(3) of
the Act) becomes, or obtains the right to become, the beneficial owner (as defined in Rule 13(d)(3) under the Act) of Company securities having 20% or more of the combined voting power of the then outstanding securities of the Company that may be
cast for the election of directors to the Board of the Company (other than as a result of an issuance of securities initiated by the Company in the ordinary course of business); or (ii) as the result of, or in connection with, any cash tender
or exchange offer, merger or other business combination, sale of assets or contested election, or any combination of the foregoing transactions, the persons who were directors of the Company before such transactions shall cease to constitute a
majority of the Board or of the board of directors of any successor to the Company.
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(e) |
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Code means the Internal Revenue Code of 1986, as amended. A reference to any provision of the Code shall include reference to any successor or replacement
provision of the Code. |
(f) |
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Committee means the committee appointed by the Board as described under Section 15. |
(g) |
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Company means CarMax, Inc., a Virginia corporation. |
(h) |
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Company Stock means the common stock of the Company. In the event of a change in the capital structure of the Company, the shares resulting from such a
change shall be deemed to be Company Stock within the meaning of the Plan. |
(i) |
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Company Stock Award means an award of Company stock made without any restrictions. |
(j) |
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Date of Grant means the date on which an Incentive Award is granted by the Committee. |
(k) |
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Disability or Disabled means, as to an Incentive Stock Option, a disability within the meaning of Code Section 22(e)(3), and, as to a
Restricted Stock Unit, a disability within the meaning of Code Section 409A(a)(2)(C). As to all other forms of Incentive Awards, the Committee shall determine whether a disability exists and such determination shall be conclusive.
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(l) |
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Fair Market Value means, for any given date, the fair market value of the Company Stock as of such date, as determined by the Committee on a basis
consistently applied based on actual transactions in Company Stock on the exchange on which it generally has the greatest trading volume. |
(m) |
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Incentive Award means, collectively, the award of an Option, Stock Appreciation Right, Company Stock Award, Restricted Award or Performance Compensation
Award under the Plan. |
(n) |
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Incentive Stock Option means an Option intended to meet the requirements of, and qualify for favorable federal income tax treatment under, Code
Section 422. |
(o) |
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Maturity Date means, with respect to a Restricted Stock Unit, the date upon which all restrictions set forth in Section 6(b) with respect to such
Restricted Stock Unit have lapsed or been removed pursuant to Section 6(g) or Section 6(h). |
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APPENDIX A |
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CARMAX, INC. 2002 STOCK INCENTIVE PLAN (AS AMENDED AND RESTATED JUNE 25, 2012) CONTINUED |
(p) |
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Negative Discretion means the discretion authorized by the Plan to be applied by the Committee to eliminate or reduce the size of a Performance Compensation
Award in accordance with Section 10(d)(iv) of the Plan; provided, that, the exercise of such discretion would not cause the Performance Compensation Award to fail to qualify as performance-based compensation under
Section 162(m) of the Code. |
(q) |
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Nonstatutory Stock Option means an Option that does not meet the requirements of Code Section 422 or, even if meeting the requirements of Code
Section 422, is not intended to be an Incentive Stock Option and is so designated. |
(r) |
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Officer means a person who is an officer of the Company within the meaning of Section 16 of the Act. |
(s) |
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Option means a right to purchase Company Stock granted under Section 7 of the Plan, at a price determined in accordance with the Plan.
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(t) |
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Parent means, with respect to any corporation, a parent of that corporation within the meaning of Code Section 424(e). |
(u) |
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Participant means any employee or director who receives an Incentive Award under the Plan. |
(v) |
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Performance Compensation Award means any Incentive Award designated by the Committee as a Performance Compensation Award pursuant to Section 10 of the
Plan. |
(w) |
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Performance Criteria means the criterion or criteria that the Committee shall select for purposes of establishing the Performance Goal(s) for a Performance
Period with respect to any Performance Compensation Award under the Plan. The Performance Criteria that will be used to establish the Performance Goal(s) shall be based on the attainment of specific levels of performance of the Company and shall be
limited to the following: pre-tax income; net income; basic or diluted earnings per share; net revenues; comparable store unit sales (new and/or used); total vehicle unit sales (new and/or used); market share; gross profit; profit margin; cash flow;
expense ratios; return on assets; return on invested capital; return on equity; stock price; market capitalization; and total shareholder
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return, each as determined in accordance with generally accepted accounting principles, where applicable, as consistently applied by the Company and adjusted to the extent permitted under
Section 162(m) of the Code, to omit the effects of extraordinary items, the gain or loss on the disposal of a business segment, unusual or infrequently occurring events and transactions, accruals for Incentive Awards under the Plan and
cumulative effects of changes in accounting principles. The foregoing criteria may relate to the Company, one or more of its Subsidiaries or one or more of its or their divisions or units, or any combination of the foregoing, and may be applied on
an absolute basis and/or be relative to one or more peer group companies or indices, or any combination thereof, all as the Committee shall determine. |
(x) |
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Performance Formula means, for a Performance Period, the one or more objective formulas applied against the relevant Performance Goal to determine, with
regard to the Performance Compensation Award of a particular Participant, whether all, some portion but less than all, or none of the Performance Compensation Award has been earned for the Performance Period. |
(y) |
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Performance Goals means, for a Performance Period, the one or more goals established by the Committee for the Performance Period based upon the Performance
Criteria. The Committee is authorized at any time during the first 90 days of a Performance Period (or, if longer or shorter, within the maximum period allowed under Section 162(m) of the Code), or at any time thereafter (but only to the extent
the exercise of such authority after such period would not cause the Performance Compensation Awards granted to any Participant for the Performance Period to fail to qualify as performance-based compensation under Section 162(m) of
the Code), in its sole discretion, to adjust or modify the calculation of a Performance Goal for such Performance Period to the extent permitted under Section 162(m) of the Code. |
(z) |
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Performance Period means the one or more periods of time, as the Committee may select, over which the attainment of one or more Performance Goals will be
measured for the purpose of determining a Participants right to and the payment of a Performance Compensation Award.
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(aa) |
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Restricted Award means, collectively, the award of Restricted Stock or Restricted Stock Units. |
(bb) |
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Restricted Stock means Company Stock awarded upon the terms and subject to the restrictions set forth in Section 6. |
(cc) |
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Restricted Stock Unit means an award granted upon the terms and subject to the restrictions and limitations set forth in Section 6 that entitles the
holder to receive a payment equal to the Fair Market Value of a share of Company Stock on the Maturity Date. |
(dd) |
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Rule 16b-3 means Rule 16b-3 adopted pursuant to Section 16(b) of the Act. A reference in the Plan to Rule 16b-3 shall include a reference to any
corresponding rule (or number redesignation) of any amendments to Rule 16b-3 adopted after the effective date of the Plans adoption. |
(ee) |
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Stock Appreciation Right means a right to receive amounts from the Company awarded upon the terms and subject to the restrictions set forth in
Section 8. |
(ff) |
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Subsidiary means any business entity (including, but not limited to, a corporation, partnership or limited liability company) of which a company directly or
indirectly owns one hundred percent (100%) of the voting interests of the entity unless the Committee determines that the entity should not be considered a Subsidiary for purposes of the Plan. If a company owns less than one hundred percent
(100%) of the voting interests of the entity, the entity will be considered a Subsidiary for purposes of the Plan only if the Committee determines that the entity should be so considered. For purposes of Incentive Stock Options, Subsidiary
shall be limited to a subsidiary within the meaning of Code Section 424(f). |
(gg) |
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Substitute Awards means Incentive Awards granted or shares of Company Stock issued by the Company in assumption of, or in substitution or exchange for,
awards previously granted, or the right or obligation to make future awards, in each case, by a company acquired by the Company or any Subsidiary or with which the Company or any Subsidiary combines.
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(hh) |
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10% Shareholder means a person who owns, directly or indirectly, stock possessing more than 10% of the total combined voting power of all classes of stock
of the Company or any Parent or Subsidiary of the Company. Indirect ownership of stock shall be determined in accordance with Code Section 424(d). |
3. General. Incentive Awards may be granted under the Plan in the form
of Options, Stock Appreciation Rights, Company Stock Awards, Restricted Awards and Performance Compensation Awards. Options granted under the Plan may be Incentive Stock Options or Nonstatutory Stock Options. The provisions of the Plan referring to
Rule 16b-3 shall apply only to Participants who are subject to Section 16 of the Act.
4. Number of Shares of Company Stock.
(a) Subject to Section 14 of the Plan, there shall be reserved for issuance under the Plan an aggregate of 49,200,000 shares of Company Stock, which shall be authorized, but unissued shares.
(b) Subject to Section 14 of the Plan, no more than
3,000,000 shares of Company Stock may be allocated to the Incentive Awards that are granted to any one Participant during any single calendar year.
(c) Shares of Company Stock that have not been issued under the Plan and that are allocable to Incentive Awards or portions thereof that expire or
otherwise terminate unexercised may again be subjected to an Incentive Award under the Plan. Similarly, if any shares of Restricted Stock issued pursuant to the Plan are reacquired by the Company as a result of a forfeiture of such shares pursuant
to the Plan, such shares may again be subjected to an Incentive Award under the Plan.
(d) For purposes of determining the number of shares of Company Stock that are available for Incentive Awards under the Plan, such number shall include the number of shares of Company Stock under an
Incentive Award tendered by a Participant (either by actual delivery or attestation) or retained by the Company in payment of the exercise price of an Option or SAR, or Applicable Withholding Taxes.
(e) Incentive Awards shall reduce the number of shares of Company Stock
available for Incentive Awards under the
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APPENDIX A |
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CARMAX, INC. 2002 STOCK INCENTIVE PLAN (AS AMENDED AND RESTATED JUNE 25, 2012) CONTINUED |
Plan only to the extent such Incentive Awards are paid in shares of Company Stock, as opposed to payment in cash or other consideration.
(f) Substitute Awards shall not reduce the shares of Company Stock authorized for grant under the Plan or the applicable
limitations for grant to a Participant under Section 4(b). Additionally, in the event that a company acquired by the Company or any Subsidiary or with which the Company or any Subsidiary combines has shares available under a pre-existing plan
approved by shareholders and not adopted in contemplation of such acquisition or combination, the shares available for grant pursuant to the terms of such pre-existing plan (as adjusted, to the extent appropriate, using the exchange ratio or other
adjustment or valuation ratio or formula used in such acquisition or combination to determine the consideration payable to the holders of common stock of the entities party to such acquisition or combination) may be used for Incentive Awards under
the Plan and shall not reduce the shares of Company Stock authorized for grant under the Plan; provided that Incentive Awards using such available shares shall not be made after the date awards or grants could have been made under the terms of the
pre-existing plan, absent the acquisition or combination, and shall only be made to individuals who were not Participants prior to such acquisition or combination.
5. Eligibility.
(a) All present and future employees and directors of the Company (or any
Parent or Subsidiary of the Company, whether now existing or hereafter created or acquired) shall be eligible to receive Incentive Awards under the Plan. The Committee shall have the power and discretion, as provided in Section 15, to select
which employees and directors shall receive Incentive Awards and to determine for each such Participant the terms and conditions, the nature of the award and the number of shares or units to be allocated to each Participant as part of each Incentive
Award.
(b) The grant of an Incentive Award shall not obligate the
Company or any Parent or Subsidiary of the Company to pay a Participant any particular amount of remuneration, to continue the employment of the Participant after the grant or to make further grants to the Participant at any time thereafter.
6. Company Stock Awards and Restricted Awards.
(a) Whenever the Committee deems it appropriate to grant a Company Stock
Award, notice shall be given to the Participant stating the number of shares of Company Stock for which the Company Stock Award is granted. This notice may be given in writing or in electronic form and shall be the award agreement between the
Company and the Participant. A Company Stock Award may be made by the Committee in its discretion without cash consideration.
(b) Whenever the Committee deems it appropriate to grant a Restricted Award, notice shall be given to the Participant stating the number of shares of
Restricted Stock or number of Restricted Stock Units for which the Restricted Award is granted and the terms and conditions to which the Restricted Award is subject. This notice may be given in writing or in electronic form and shall be the award
agreement between the Company and the Participant. A Restricted Award may be made by the Committee in its discretion without cash consideration.
(c) A Restricted Award issued pursuant to the Plan shall be subject to the following restrictions:
(i) None of such shares or units may be sold, assigned,
transferred, pledged, hypothecated, or otherwise encumbered or disposed of until the restrictions on such shares or units shall have lapsed or shall have been removed pursuant to paragraph (h) or (i) below.
(ii) The restrictions on such shares or units must remain in
effect for a period of no less than one year from the Date of Grant, except as provided under paragraph (h) or (i) in the case of Disability, retirement, death or a Change in Control.
(iii) If a Participant ceases to be employed by the Company
or a Parent or Subsidiary of the Company, the Participant shall forfeit to the Company any Restricted Awards, the restrictions on which shall not have lapsed or shall not have been removed pursuant to paragraph (h) or (i) below, on the
date such Participant shall cease to be so employed.
(iv) The Committee may establish such other restrictions on such shares or units that the Committee deems appropriate, including, without limitation, events of forfeiture and performance requirements for
the vesting of awards.
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(d) Upon the acceptance by a Participant of an award of Restricted Stock, such Participant shall, subject
to the restrictions set forth in paragraph (c) above, have all the rights of a shareholder with respect to the shares of Restricted Stock subject to such award of Restricted Stock, including, but not limited to, the right to vote such shares of
Restricted Stock and the right to receive all dividends and other distributions paid thereon. Certificates, if any, representing Restricted Stock shall bear a legend referring to the restrictions set forth in the Plan and the Participants
award agreement. If shares of Restricted Stock are issued without certificates, notice of the restrictions set forth in the Plan and the Participants Award Agreement must be given to the shareholder in the manner required by law.
(e) Each Restricted Stock Unit shall entitle the Participant, on the Maturity
Date, to receive from the Company an amount equal to the Fair Market Value on the Maturity Date of one share of Company Stock subject to any limitations or enhancements on such value as the Committee may set forth in the notice of the Restricted
Stock Unit award.
(f) The manner in which the Companys
obligation arising on the Maturity Date of a Restricted Stock Unit shall be paid and date of payment shall be determined by the Committee and shall be set forth in the Participants Restricted Stock Unit agreement. The Committee may provide for
payment in Company Stock or cash or a fixed combination of Company Stock and cash, or the Committee may reserve the right to determine the manner of payment at the time the payment is made. Shares of Company Stock issued as payment for a Restricted
Stock Unit shall be valued at Fair Market Value on the Maturity Date subject to any limitations or enhancements on such value as the Committee may set forth in the notice of the Restricted Stock Unit award.
(g) A Participant receiving an award of Restricted Stock Units shall not
possess any rights of a shareholder with respect to the Restricted Stock Units and shall be entitled to receive payments equivalent to dividends and other distributions paid on shares of Company Stock only to the extent set forth in the Restricted
Stock Unit agreement.
(h) The Committee shall establish as to
each Restricted Award the terms and conditions upon which the
restrictions set forth in paragraph (c) above shall lapse. Such terms and conditions may include, without limitation, the lapsing of such restrictions as a result of the Disability, death or
retirement of the Participant or the occurrence of a Change of Control.
(i) Notwithstanding the forfeiture provisions of paragraph (c)(iii) above, the Committee may at any time, in its sole discretion, accelerate the time at which any or all restrictions will lapse or remove
any and all such restrictions.
(j) Each Participant shall agree
at the time his Company Stock Award and/or Restricted Award is granted, and as a condition thereof, to pay to the Company or make arrangements satisfactory to the Company regarding the payment to the Company of, Applicable Withholding Taxes. Until
such amount has been paid or arrangements satisfactory to the Company have been made, no stock certificates free of a legend reflecting the restrictions set forth in paragraph (c) above shall be issued to such Participant for Restricted Stock.
If Restricted Stock is being issued to a Participant without the use of a stock certificate, the restrictions set forth in paragraph (c) shall be communicated to the shareholder in the manner required by law. As an alternative to making a cash
payment to the Company to satisfy Applicable Withholding Taxes for an award of Company Stock or Restricted Stock, if the grant so provides, or the Committee by separate action so permits, the Participant may elect to (i) deliver shares of
Company Stock or (ii) have the Company retain that number of shares of Company Stock that would satisfy all or a specified portion of the Applicable Withholding Taxes. Any such election shall be made only in accordance with procedures
established by the Committee. The Committee has the express authority to change any election procedure it establishes at any time. Applicable Withholding Taxes attributable to Restricted Stock Units may be withheld from the payment by the Company to
the Participant for such Restricted Stock Units.
7. Options.
(a) Whenever the Committee deems it appropriate to grant
Options, notice shall be given to the Participant stating the number of shares for which Options are granted, the exercise price per share, whether the Options are Incentive Stock Options or Nonstatutory Stock
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APPENDIX A |
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CARMAX, INC. 2002 STOCK INCENTIVE PLAN (AS AMENDED AND RESTATED JUNE 25, 2012) CONTINUED |
Options, the extent, if any, to which Stock Appreciation Rights are granted, and the conditions to which the grant and exercise of the Options are subject, including any performance-based vesting
conditions, as the Committee acting in its complete discretion deems consistent with the terms of the Plan. This notice may be given in writing or in electronic form and shall be the stock option agreement between the Company and the Participant.
(b) The exercise price of shares of Company Stock covered by an
Incentive Stock Option shall be not less than 100% of the Fair Market Value of such shares on the Date of Grant; provided that if an Incentive Stock Option is granted to an employee who, at the time of the grant, is a 10% Shareholder, then the
exercise price of the shares covered by the Incentive Stock Option shall be not less than 110% of the Fair Market Value of such shares on the Date of Grant.
(c) The exercise price of shares of Company Stock covered by a Nonstatutory Stock Option shall be not less than 100% of the Fair Market Value of such
shares on the Date of Grant. No Nonstatutory Stock Option may be exercised after ten years from the Date of Grant.
(d) Options may be exercised in whole or in part at such times as may be specified by the Committee in the Participants stock option agreement; provided that the exercise provisions for Incentive
Stock Options shall in all events not be more liberal than the following provisions:
(i) No Incentive Stock Option may be exercised after the first to occur of:
(x) Ten years (or, in the case of an Incentive Stock Option granted to a 10% Shareholder, five years) from the Date of Grant,
(y) Three months following the date of the Participants
termination of employment with the Company and any Parent or Subsidiary of the Company for reasons other than death or Disability; or
(z) One year following the date of the Participants termination of employment by reason of death or Disability.
(ii) Except as otherwise provided in this paragraph, no
Incentive Stock Option may be exercised unless the Participant is employed by the Company or a Parent or Subsidiary of the Company at the time of the exercise and
has been so employed at all times since the Date of Grant. If a Participants employment is terminated other than by reason of death or Disability at a time when the Participant holds an
Incentive Stock Option that is exercisable (in whole or in part), the Participant may exercise any or all of the then exercisable portion of the Incentive Stock Option (to the extent exercisable on the date of termination) within three months after
the Participants termination of employment. If a Participants employment is terminated by reason of his Disability at a time when the Participant holds an Incentive Stock Option that is exercisable (in whole or in part), the Participant
may exercise any or all of the then exercisable portion of the Incentive Stock Option (to the extent exercisable on the date of Disability) within one year after the Participants termination of employment. If a Participants employment is
terminated by reason of his death at a time when the Participant holds an Incentive Stock Option that is exercisable (in whole or in part), the then exercisable portion of the Incentive Stock Option may be exercised (to the extent exercisable on the
date of death) within one year after the Participants death by the person to whom the Participants rights under the Incentive Stock Option shall have passed by will or by the laws of descent and distribution.
(iii) An Incentive Stock Option, by its terms, shall be
exercisable in any calendar year only to the extent that the aggregate Fair Market Value (determined at the Date of Grant) of the Company Stock with respect to which Incentive Stock Options are exercisable for the first time during the calendar year
does not exceed $100,000 (the Limitation Amount). Incentive Stock Options granted under the Plan and all other plans of the Company and any Parent or Subsidiary of the Company shall be aggregated for purposes of determining whether the
Limitation Amount has been exceeded. The Committee may impose such conditions as it deems appropriate on an Incentive Stock Option to ensure that the foregoing requirement is met. If Incentive Stock Options that first become exercisable in a
calendar year exceed the Limitation Amount, the excess Options will be treated as Nonstatutory Stock Options to the extent permitted by law.
(e) The Committee may, in its discretion, grant Options that by their terms become fully exercisable upon a Change of Control notwithstanding other
conditions on exercisability in the stock option agreement.
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(f) Notwithstanding the foregoing, an Option agreement may provide that if on the last day of the term of
an Option the Fair Market Value of one share of Company Stock exceeds the exercise price of the Option, the Participant has not exercised the Option and the Option has not expired, the Option shall be deemed to have been exercised by the Participant
on such day with payment made by withholding shares of Company Stock otherwise issuable in connection with the exercise of the Option. In such event, the Company shall deliver to the Participant the number of shares of Company Stock for which the
Option was deemed exercised, less the number of shares of Company Stock required to be withheld for the payment of the total purchase price and Applicable Withholding Taxes; any fractional share of Company Stock shall be settled in cash.
8. Stock Appreciation Rights.
(a) Whenever the Committee deems it appropriate, Stock Appreciation Rights
may be granted in connection with all or any part of an Option, either concurrently with the grant of the Option or, if the Option is a Nonstatutory Stock Option, by an amendment to the Option at any time thereafter during the term of the Option.
Stock Appreciation Rights may be exercised in whole or in part at such times and under such conditions as may be specified by the Committee in the Participants stock option agreement. The following provisions apply to all Stock Appreciation
Rights that are granted in connection with Options:
(i) Stock Appreciation Rights shall entitle the Participant, upon exercise of all or any part of the Stock Appreciation Rights, to
surrender to the Company unexercised that portion of the underlying Option relating to the same number of shares of Company Stock as is covered by the Stock Appreciation Rights (or the portion of the Stock Appreciation Rights so exercised) and to
receive in exchange from the Company an amount equal to the excess of (x) the Fair Market Value on the date of exercise of the Company Stock covered by the surrendered portion of the underlying Option over (y) the exercise price of the
Company Stock covered by the surrendered portion of the underlying Option. The Committee may limit the amount that the Participant will be entitled to receive upon exercise of the Stock Appreciation Right.
(ii) Upon the exercise of a Stock Appreciation Right and surrender of the related portion
of the underlying Option, the Option, to the extent surrendered, shall not thereafter be exercisable.
(iii) The Committee may, in its discretion, grant Stock Appreciation Rights in connection with Options which by their terms become fully
exercisable upon a Change of Control, which Stock Appreciation Rights shall only be exercisable following a Change of Control. The underlying Option may provide that such Stock Appreciation Rights shall be payable solely in cash. The terms of the
underlying Option shall provide that the value of the Company Stock shall be calculated based on the Fair Market Value of the Company Stock on the day of exercise.
(iv) Subject to any further conditions upon exercise imposed
by the Committee, a Stock Appreciation Right shall be exercisable only to the extent that the related Option is exercisable, and shall expire no later than the date on which the related Option expires.
(v) A Stock Appreciation Right may only be exercised at a
time when the Fair Market Value of the Company Stock covered by the Stock Appreciation Right exceeds the exercise price of the Company Stock covered by the underlying Option.
(b) Whenever the Committee deems it appropriate, Stock Appreciation Rights
may be granted without related Options. The terms and conditions of the award shall be set forth in a Stock Appreciation Rights agreement between the Company and the Participant in written or electronic form and may include performance-based vesting
conditions, as the Committee deems appropriate. The following provisions apply to all Stock Appreciation Rights that are granted without related Options:
(i) Stock Appreciation Rights shall entitle the Participant, upon the exercise of all or any part of the Stock Appreciation Rights, to
receive from the Company an amount equal to the excess of (x) the Fair Market Value on the date of exercise of the Company Stock covered by the surrendered Stock Appreciation Rights over (y) the Fair Market Value on the Date of Grant of
the Company Stock covered by the Stock Appreciation Rights. The Committee may limit the amount that the Participant may be entitled to receive upon exercise of the Stock Appreciation Right.
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APPENDIX A |
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CARMAX, INC. 2002 STOCK INCENTIVE PLAN (AS AMENDED AND RESTATED JUNE 25, 2012) CONTINUED |
(ii) Stock
Appreciation Rights shall be exercisable, in whole or in part, at such times as the Committee shall specify in the Participants Stock Appreciation Rights agreement.
(c) The manner in which the Companys obligation arising upon the
exercise of a Stock Appreciation Right shall be paid shall be determined by the Committee and shall be set forth in the Participants stock option agreement (if the Stock Appreciation Rights are related to an Option) or Stock Appreciation
Rights agreement. The Committee may provide for payment in Company Stock or cash, or a fixed combination of Company Stock or cash, or the Committee may reserve the right to determine the manner of payment at the time the Stock Appreciation Right is
exercised. Shares of Company Stock issued upon the exercise of a Stock Appreciation Right shall be valued at their Fair Market Value on the date of exercise.
9. Method of Exercise of Options and Stock Appreciation Rights.
(a) Options and Stock Appreciation Rights may be exercised by the Participant
by giving notice of the exercise to the Company, stating the number of shares the Participant has elected to purchase under the Option or the number of Stock Appreciation Rights he has elected to exercise. In the case of a purchase of shares under
an Option, such notice shall be effective only if accompanied by the exercise price in full paid in cash; provided that, if the terms of an Option so permit, or the Committee by separate action so permits, the Participant may (i) deliver shares
of Company Stock (valued at their Fair Market Value on the date of exercise) in satisfaction of all or any part of the exercise price (either by actual delivery or attestation), (ii) to the extent permitted under applicable laws and
regulations, deliver a properly executed exercise notice together with irrevocable instructions to a broker to exercise all or part of the Option, sell a sufficient number of shares of Company Stock to cover the exercise price, Applicable
Withholding Taxes (if required by the Committee) and other costs and expenses associated with such sale and deliver promptly the amount necessary to pay the exercise price and any Applicable Withholding Taxes or (iii) request that the Company
reduce the number of shares of Company Stock issued by the number of shares having an aggregate Fair Market Value equal to the aggregate exercise price. The Participant shall not be entitled to make payment of
the exercise price other than in cash unless provisions for an alternative payment method are included in the Participants stock option agreement or are agreed to in writing by the Company
with the approval of the Committee prior to exercise of the Option.
(b) The Company may place on any certificate representing Company Stock issued upon the exercise of an Option or a Stock Appreciation Right any legend
deemed desirable by the Companys counsel to comply with federal or state securities laws, and the Company may require of the participant a customary written indication of his investment intent. Until the Participant has made any required
payment, including any Applicable Withholding Taxes, and has had issued to him a certificate for the shares of Company Stock acquired, he shall possess no shareholder rights with respect to the shares.
(c) Each Participant shall agree as a condition of the exercise of an Option
or a Stock Appreciation Right to pay to the Company Applicable Withholding Taxes, or make arrangements satisfactory to the Company regarding the payment to the Company of such amounts. Until Applicable Withholding Taxes have been paid or
arrangements satisfactory to the Company have been made, no stock certificate shall be issued upon the exercise of an Option or a Stock Appreciation Right.
As an alternative to making a cash payment to the Company to satisfy Applicable Withholding Taxes if the Option or Stock Appreciation Rights agreement so
provides, or the Committee by separate action so provides, a Participant may elect to (i) deliver shares of Company Stock or (ii) have the Company retain that number of shares of Company Stock that would satisfy all or a specified portion
of the Applicable Withholding Taxes. Any such election shall be made only in accordance with procedures established by the Committee.
(d) Notwithstanding anything herein to the contrary, if the Company is subject to Section 16 of the Act, Options and Stock Appreciation Rights shall
always be granted and exercised in such a manner as to conform to the provisions of Rule 16b-3.
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10. Performance Compensation Awards
(a) The Committee shall have the authority, at the time of grant of any Incentive Award described in this Plan (other than
Options and Stock Appreciation Rights granted with an exercise price equal to or greater than the Fair Market Value per share of Company Stock on the Grant Date), to designate such Incentive Award as a Performance Compensation Award in order to
qualify such Incentive Award as performance-based compensation under Section 162(m) of the Code.
(b) The Committee will, in its sole discretion, designate within the first 90 days of a Performance Period (or, if longer or shorter, within the maximum period allowed under Section 162(m) of the
Code) which Participants will be eligible to receive Performance Compensation Awards for such Performance Period. However, the designation of Participant eligibility to receive an Incentive Award for a Performance Period shall not in any manner
entitle the Participant to receive payment for
any Performance Compensation Award for such Performance Period. The determination as to whether
or not such Participant becomes entitled to payment for any Performance Compensation Award shall be decided solely in accordance with the provisions of this Section 10. Designation of Participant eligibility to receive an Incentive Award for a
particular Performance Period shall not require designation of Participant eligibility to receive an Incentive Award in any subsequent Performance Period and designation of one person as a Participant eligible to receive an Incentive Award shall not
require designation of any other person as a Participant eligible to receive an Incentive Award in such period or in any other period.
(c) With regard to a particular Performance Period, the Committee shall have sole discretion to select the length of such Performance Period, the type(s)
of Performance Compensation Awards to be issued, the Performance Criteria that will be used to establish the Performance Goal(s), the kind(s) and/or level(s) of the Performance Goal(s) that is (are) to apply and the Performance Formula. Within the
first 90 days of a Performance Period (or, if longer or shorter, within the maximum period allowed under Section 162(m) of the Code), the Committee shall, with regard to the Performance Compensation Awards to be issued for such Performance
Period, exercise its discretion with respect to each of the matters enumerated
in the immediately preceding sentence of this Section 10(c) and record the same in writing.
(d) Payment of Performance Compensation Awards
(i) Condition to Receipt of Payment. Unless otherwise provided in the applicable award agreement, a Participant must be employed by
the Company on the last day of a Performance Period to be eligible for payment related to a Performance Compensation Award for such Performance Period.
(ii) Limitation. A Participant shall be eligible to receive payment related to a Performance Compensation Award only to the extent
that: (A) the Performance Goals for such period are achieved; and (B) the Performance Formula as applied against such Performance Goals determines that all or some portion of such Participants Performance Compensation Award has been
earned for the Performance Period.
(iii)
Certification. Following the completion of a Performance Period, the Committee shall review and certify in writing whether, and to what extent, the Performance Goals for the Performance Period have been achieved and, if so, calculate and
certify in writing the amount of the Performance Compensation Awards earned for the period based upon the Performance Formula. The Committee shall then determine the actual size of each Participants Performance Compensation Award for the
Performance Period and, in so doing, may apply Negative Discretion in accordance with Section 10(d)(iv) hereof, if and when it deems appropriate.
(iv) Use of Discretion. In determining the actual size of an individual Performance Compensation Award for a Performance Period,
the Committee may reduce or eliminate the amount of the Performance Compensation Award earned under the
Performance Formula in the Performance Period through the use of Negative Discretion if, in its sole discretion, such reduction or elimination is appropriate. The Committee shall not have the discretion
to (A) grant or provide payment related to a Performance Compensation Award for a Performance Period if the Performance Goals for such Performance Period have not been attained or (B) increase a Performance Compensation Award above the
maximum amount payable under Section 10(d)(vi) of the Plan.
(v) Timing of Award Payments. Unless otherwise provided in an award agreement or pursuant to an irrevocable deferral election made in compliance with
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APPENDIX A |
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CARMAX, INC. 2002 STOCK INCENTIVE PLAN (AS AMENDED AND RESTATED JUNE 25, 2012) CONTINUED |
Code Section 409A, Performance Compensation Awards granted for a Performance Period shall be paid to Participants as soon as administratively practicable following completion of the
certifications required by this Section 10 but in no event later than the fifteenth day of the third month following the last day of the applicable Performance Period.
(vi) Maximum Award Payable. Notwithstanding any
provision contained in this Plan to the contrary, the maximum Performance Compensation Award payable to any one Participant under the Plan for a single calendar year is subject to the limit in Section 4(b).
11. Nontransferability of Incentive Awards. Incentive Awards shall not
be transferable unless so provided in the award agreement or an amendment to the award agreement; provided, however, that no transfer for value or consideration will be permitted without the prior approval of the Companys shareholders. Options
and Stock Appreciation Rights which are intended to be exempt under Rule 16b-3 (to the extent required by Rule 16b-3 at the time of grant or amendment of the award agreement), by their terms, shall not be transferable by the Participant except by
will or by the laws of descent and distribution and shall be exercisable, during the Participants lifetime, only by the Participant or by his guardian or legal representative.
12. Effective Date of the Plan. This Plan became effective as of October 1, 2002, and was previously amended and
restated effective as of June 23, 2009. The Plan is further amended and restated effective as of June 25, 2012.
13. Termination, Modification, Change. If not sooner terminated by the Board, this Plan shall terminate at the
close of business on June 25, 2022. No Incentive Awards shall be granted under the Plan after its termination. The Board may terminate the Plan or
may amend the Plan in such respects as it shall deem advisable; provided that, if and to the extent required by the Code or Rule 16b-3, no change shall be made that increases the total number of shares of Company Stock reserved for issuance pursuant
to Incentive Awards granted under the Plan (except pursuant to Section 14), expands the class of persons eligible to receive Incentive Awards, or materially increases the benefits accruing to Participants under the Plan unless such change is
authorized by the shareholders of the Company. Notwithstanding the foregoing, the
Board may unilaterally amend the Plan and Incentive Awards as it deems appropriate to ensure compliance with Rule 16b-3 and to cause Incentive Awards to meet the requirements of the Code,
including Code Sections 162(m) and 422, and regulations thereunder. Except as provided in the preceding sentence, a termination or amendment of the Plan shall not, without the consent of the Participant, adversely affect a Participants rights
under an Incentive Award previously granted to him.
14.
Change in Capital Structure.
(a) In the event of a stock
dividend, stock split or combination of shares, recapitalization, merger in which the Company is the surviving corporation, reorganization, reincorporation, consolidation, or other change in the Companys capital stock without the receipt of
consideration by the Company (including, but not limited to, the creation or issuance to shareholders generally of rights, options or warrants for the purchase of common stock or preferred stock of the Company), the number and kind of shares of
stock or securities of the Company to be subject to the Plan and to Incentive Awards then outstanding or to be granted thereunder, the aggregate and individual maximum number of shares or securities which may be delivered under the Plan pursuant to
Section 4, and the exercise price and other terms and relevant provisions of Incentive Awards shall be appropriately adjusted by the Committee, whose determination shall be binding on all persons; provided, however, that no adjustment of an
outstanding Option or Stock Appreciation Right may be made that would create a deferral of income or a modification, extension or renewal of such Option or Stock Appreciation Right under Code Section 409A except as may be permitted in
applicable Treasury Regulations. If the adjustment would produce fractional shares with respect to any Restricted Award or unexercised Option or Stock Appreciation Right, the Committee may adjust appropriately the number of shares covered by the
Incentive Award so as to eliminate the fractional shares.
(b) If
the Company is a party to a consolidation or merger in which the Company is not the surviving corporation, a transaction that results in the acquisition of substantially all of the Companys outstanding stock by a single person or entity, or a
sale or transfer of substantially all of the Companys assets, the Committee may take such actions with respect to outstanding Incentive Awards as the Committee deems appropriate, subject to any applicable requirements under Code
Section 409A.
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(c) Any determination made or action taken under this Section 14 by the Committee shall be final and
conclusive and may be made or taken without the consent of any Participant.
15. Administration Of The Plan. The Plan shall be administered by a Committee, which shall be appointed by the Board, consisting of not less than three members of the Board. Subject to paragraph
(f) below, the Committee shall be the Compensation and Personnel Committee of the Board unless the Board shall appoint another Committee to administer the Plan. The Committee shall have general authority to impose any limitation or condition
upon an Incentive Award that the Committee deems appropriate to achieve the objectives of the Incentive Award and the Plan and, without limitation and in addition to powers set forth elsewhere in the Plan, shall have the following specific
authority:
(a) The Committee shall have the power and complete
discretion to determine (i) which eligible employees and directors shall receive an Incentive Award and the nature of the Incentive Award, (ii) the number of shares of Company Stock to be covered by each Incentive Award, (iii) whether
Options shall be Incentive Stock Options or Nonstatutory Stock Options, (iv) when, whether and to what extent Stock Appreciation Rights shall be granted in connection with Options, (v) the Fair Market Value of Company Stock, (vi) the
time or times when an Incentive Award shall be granted, (vii) whether an Incentive Award shall become vested over a period of time, upon the achievement of a performance-based vesting condition, and when it shall be fully vested,
(viii) when Options or Stock Appreciation Rights may be exercised, (ix) whether a Disability exists, (x) the manner in which payment will be made upon the exercise of Options or Stock Appreciation Rights, (xi) conditions relating
to the length of time before disposition of Company Stock received upon the exercise of Options or Stock Appreciation Rights is permitted, (xii) whether to approve a Participants election (A) to deliver Company Stock to satisfy
Applicable Withholding Taxes or (B) to have the Company withhold from the shares to be issued upon the exercise of a Nonstatutory Stock Option or a Stock Appreciation Right the number of shares necessary to satisfy Applicable Withholding Taxes,
(xiii) the terms and conditions applicable to Restricted Awards, (xiv) the terms and conditions on which restrictions upon Restricted Awards shall lapse, (xv) whether an Incentive
Award shall be deemed to be a Performance Compensation Award; (xvi) the Performance Criteria that will be used to establish Performance Goals; (xvii) whether to accelerate the time at
which any or all restrictions with respect to Restricted Awards will lapse or be removed, (xviii) notice provisions relating to the sale of Company Stock acquired under the Plan, and (xix) any additional requirements relating to Incentive
Awards that the Committee deems appropriate. Notwithstanding the foregoing, no tandem stock options (where two stock options are issued together and the exercise of one option affects the right to exercise the other option) may be issued
in connection with Incentive Stock Options. The Committee shall have the power to amend the terms of previously granted Incentive Awards so long as the terms as amended are consistent with the terms of the Plan and provided that the consent of the
Participant is obtained with respect to any amendment that would be detrimental to the Participant, except that such consent will not be required if such amendment is for the purpose of complying with Rule 16b-3 or any requirement of the Code
applicable to the Incentive Award.
(b) The Committee may adopt
rules and regulations for carrying out the Plan. The interpretation and construction of any provision of the Plan by the Committee shall be final and conclusive. The Committee may consult with counsel, who may be counsel to the Company, and shall
not incur any liability for any action taken in good faith in reliance upon the advice of counsel.
(c) A majority of the members of the Committee shall constitute a quorum, and all actions of the Committee shall be taken by a majority of the members present. Any action may be taken by a written
instrument signed by all of the members, and any action so taken shall be fully effective as if it had been taken at a meeting.
(d) The Board from time to time may appoint members previously appointed and may fill vacancies, however caused, in the Committee. If a Committee of the
Board is appointed to serve as the Committee, such Committee shall have, in connection with the administration of the Plan, the powers possessed by the Board, including the power to delegate a subcommittee of the administrative powers the Committee
is authorized to exercise, subject, however, to such resolutions, not inconsistent with the provisions of the Plan, as may be adopted from time to time by the Board.
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APPENDIX A |
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CARMAX, INC. 2002 STOCK INCENTIVE PLAN (AS AMENDED AND RESTATED JUNE 25, 2012) CONTINUED |
(e) To the extent permitted by
applicable law, the Committee may delegate to one or more Officers the authority to do one or both of the following: (i) designate Participants who are not Officers to be recipients of Incentive Awards, and (ii) determine the number of
shares of Company Stock or units to be subject to such Incentive Awards granted to such Participants; provided, however, that the Committees delegation of this authority shall specify the total number of shares of Company Stock or units
subject to such delegation, and that, in no event, shall such Officer grant an Incentive Award to himself or herself. All other terms and conditions of any Incentive Award made pursuant to this delegation of authority shall be determined by the
Committee.
(f) All members of the Committee must be outside
directors as described in Code Section 162(m). In addition, all members of the Committee must be non-employee directors as defined in Rule 16b-3.
(g) Except in connection with a corporate transaction involving the Company
(including, without limitation, any stock dividend, stock split, extraordinary cash dividend, recapitalization, reorganization, merger, consolidation, split-up, spin-off, combination or exchange of shares), the terms of outstanding Incentive Awards
may not be amended to reduce the exercise price of outstanding Options or SARs or cancel outstanding Options or SARs in exchange for cash, other Incentive Awards or Options or SARs with an exercise price that is less than the exercise price of the
original Options or SARs without shareholder approval.
16.
Notice. All notices and other communications required or permitted to be given under this Plan shall be in writing and shall be deemed to have been duly given if delivered personally or mailed first class, postage prepaid, as follows:
(a) |
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If to the Company at its principal business address to the attention of the Secretary; |
(b) If to any Participant at the last address of the Participant known to the sender at the time the notice or other
communication is sent.
17. Shareholder Rights. No
Participant shall be deemed to be the holder of, or to have any of the rights of a holder with respect to, any shares of Company Stock subject to an
Incentive Award unless and until such Participation has satisfied all requirements under the terms of the Incentive Award.
18. No Employment or Other Service Rights. Nothing in the Plan or any
instrument executed or Incentive Award granted under the Plan shall confer upon any Participant any right to continue to serve the Company (or a Parent or Subsidiary of the Company) in the capacity in effect at the time the Incentive Award was
granted or shall affect the right of the Company (or a Parent or Subsidiary of the Company) to terminate the employment of a Participant with or without notice and with or without cause.
19. Interpretation. The terms of the Plan shall be governed by the laws of the Commonwealth of Virginia, without regard
to conflict of law provisions at any jurisdiction. The terms of this Plan are subject to all present and future regulations and rulings of the Secretary of the Treasury or his delegate relating to the qualification of Incentive Stock Options under
the Code. If any provision of the Plan conflicts with any such regulation or ruling, then that provision of the Plan shall be void and of no effect. As to all Incentive Stock Options and all Nonstatutory Stock Options with an exercise price of at
least 100% of Fair Market Value of the Company Stock on the Date of Grant, this Plan shall be interpreted for such Options to be excluded from applicable employee remuneration for purposes of Code Section 162(m).
20. Compliance with Code Section 409A. To the extent that amounts
payable under this Plan are subject to Code Section 409A, the Plan and Incentive Awards are intended to comply with such Code Section 409A and official guidance issued thereunder. Otherwise, the Plan and Incentive Awards are intended to be
exempt from Code Section 409A. Notwithstanding anything to the contrary, the Plan and Incentive Awards shall be interpreted, operated and administered in a manner consistent with these intentions.
21. Compliance with Code Section 162(m). To the extent the
Committee issues any Incentive Award that is intended to be exempt from the deduction limitation of Section 162(m) of the Code, the Committee may, without shareholder or grantee approval, amend the Plan or the relevant award agreement
retroactively or prospectively to the extent it determines necessary in order to comply with any subsequent clarification of Section 162(m) of the
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Code required to preserve the Companys federal income tax deduction for compensation paid pursuant to any such Incentive Award.
22. Clawback. Notwithstanding any other provisions in this Plan, any Incentive Award that is subject to recovery under
any law, government regulation or stock exchange listing requirement, will be subject to such deductions and clawback as may be required to be made pursuant to such law, government regulation or stock exchange listing requirement (or any policy
adopted by the Company pursuant to any such law, government regulation or stock exchange listing requirement) and in compliance with Code Section 409A.
IN WITNESS HEREOF, this instrument has been executed as of the 25th day of June, 2012.
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CARMAX, INC. |
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By |
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Thomas W. Reedy |
Executive Vice President & Chief Financial Officer |
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APPENDIX B |
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CARMAX, INC. ANNUAL PERFORMANCE-BASED BONUS PLAN (AS AMENDED AND RESTATED JUNE 25, 2012) |
1. Purpose. The
purpose of the CarMax, Inc. Annual Performance-Based Bonus Plan (the Plan) is to provide an annual performance based incentive for executive officers who are in a position to contribute materially to the success of the Company and its
Subsidiaries.
(a) |
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Award means an award made pursuant to the Plan. |
(b) |
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Award Schedule means a schedule established by the Committee setting forth the terms and conditions applicable to an Award. |
(c) |
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Board means the Board of Directors of the Company. |
(d) |
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Change of Control means the occurrence of either of the following events: (i) a third person, including a group as defined in
Section 13(d)(3) of the Securities Exchange Act of 1934, as amended, becomes, or obtains the right to become, the beneficial owner of Company securities having 20% or more of the combined voting power of the then outstanding securities of the
Company that may be cast for the election of directors to the Board of the Company (other than as a result of an issuance of securities initiated by the Company in the ordinary course of business); or (ii) as the result of, or in connection
with, any cash tender or exchange offer, merger or other business combination, sale of assets or contested election, or any combination of the foregoing transactions, the persons who were directors of the Company before such transactions shall cease
to constitute a majority of the Board or of the board of directors of any successor to the Company. |
(e) |
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Code means the Internal Revenue Code of 1986, as amended. |
(f) |
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Code Section 162(m) Award means an Award intended to satisfy the requirements of Code Section 162(m) and designated as such in an Award Schedule.
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(g) |
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Committee means the committee appointed by the Board as described under Section 5.
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(h) |
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Company means CarMax, Inc., a Virginia corporation. |
(i) |
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Covered Employee means a covered employee within the meaning of Code Section 162(m)(3). |
(j) |
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Executive Employee means all executive officers (as defined in Rule 3b-7 under the Securities Exchange Act of 1934, as amended) of the Company (or any
Parent or Subsidiary of the Company, whether now existing or hereafter created or acquired). |
(k) |
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Parent means, with respect to any corporation, a parent of that corporation within the meaning of Code Section 424(e). |
(l) |
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Participant means an Executive Employee selected from time to time by the Committee to participate in the Plan. |
(m) |
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Performance Adjustment means the percentage(s), as set forth in an award schedule, that will, when multiplied by a Participants Target Bonus,
determine the amount of a Participants Award. |
(n) |
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Performance Criteria means the criteria selected by the Committee to measure performance of the Company and/or its Subsidiaries for a Plan
Year from among one or more of the following: pre-tax income; net income; basic or diluted earnings per share; net revenues; comparable store unit sales (new and/or used); total vehicle unit sales (new and/or used); market share; gross profit;
profit margin; cash flow; expense ratios; return on assets; return on invested capital; return on equity; stock price; market capitalization; and total shareholder return; each as determined in accordance with generally accepted accounting
principles, where applicable, as consistently applied by the Company and, if set forth in an Award Schedule, adjusted to the extent permitted under Section 162(m) of the Code, to omit the effects of extraordinary items, the gain or loss on the
disposal of a business segment, unusual or infrequently occurring events and transactions, accruals for awards under the Plan and cumulative effects of changes in accounting principles. The foregoing criteria may relate to the Company, one
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or more of its Subsidiaries or one or more of its or their divisions or units, or any combination of the foregoing, and may be applied on an absolute basis and/or be relative to one or more peer
group companies or indices, or any combination thereof, all as the Committee shall determine. |
(o) |
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Performance Goal means one or more levels of performance as to each Performance Criteria, as established by the Committee, that will result in the
Performance Adjustment that is established by the Committee for each such level of performance. |
(p) |
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Plan Year means the fiscal year of the Company. |
(q) |
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Retirement means, with respect to a Participant, the earliest date on which the Participant is eligible to retire under any qualified Code
Section 401(a) plan of the Company, or, if there is no such plan, age 65. |
(r) |
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Subsidiary means any business entity (including, but not limited to, a corporation, partnership or limited liability company) of which a company directly or
indirectly owns one hundred percent (100%) of the voting interests of the entity unless the Committee determines that the entity should not be considered a Subsidiary for purposes of the Plan. If a company owns less than one hundred percent
(100%) of the voting interests of the entity, the entity will be considered a Subsidiary for purposes of the Plan only if the Committee determines that the entity should be so considered. |
(s) |
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Target Bonus means the bonus payable to a Participant if there is a 100-percent Performance Adjustment for each Performance Criteria.
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3. Eligibility. All present and
future Executive Employees shall be eligible to receive Awards under the Plan. The Committee shall have the power and complete discretion to select eligible Executive Employees to receive Awards and to determine for each Participant the terms and
conditions and the amount of each Award.
(a) |
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Awards shall be established by an Award Schedule setting forth the Performance Goals for each Performance Criteria, the maximum bonus payable and such other terms and
conditions applicable to the Award, as determined by the Committee, not inconsistent with the terms of the Plan. The Target
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Bonus for each Executive Employee may be set forth either in the Award Schedule or a separate written agreement between such Executive Employee and the Company or a Subsidiary of the Company.
Anything else in this Plan to the contrary notwithstanding, the aggregate maximum amount payable under the Plan to any Participant in any Plan Year shall be $5,000,000. |
(b) |
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The Committee shall establish the Performance Goals for each Plan Year, and for any Code Section 162(m) Awards, these Performance Goals shall be established in
writing within the first ninety (90) days of each Plan Year (or such other period as may be permitted for Awards paid for such Plan Year to be treated as performance-based compensation under Code Section 162(m)). The Committee shall also
determine the extent to which each Performance Criteria shall be weighted in determining Awards. The Committee may vary the Performance Criteria, Performance Goals and weightings from Participant to Participant, Award to Award and Plan Year to Plan
Year. For Code Section 162(m) Awards, the Committee may increase, but not decrease, any Performance Goal during a Plan Year only to the extent permitted under Code Section 162(m). |
(c) |
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The Committee shall establish for each Award the percentage of the Target Bonus for such Participant payable at specified levels of performance, based on the
Performance Goal for each Performance Criteria and the weighting established for such criteria. Subject to the limitation set forth in Section 4(a), the Award payable to any Participant may range from zero (0) to two hundred percent of the
Participants Target Bonus, depending upon whether, or the extent to which, the Performance Goals have been achieved. All such determinations regarding the achievement of any Performance Goals will be made by the Committee; provided, however,
that the Committee may not increase during a Plan Year the amount of the Award that would otherwise be payable upon achievement of the Performance Goal or Goals. Notwithstanding the terms of any Award or the achievement of any Performance Goal or
Goals, the Committee may adjust downward the amount payable pursuant to such Award upon attainment of the Performance Goals.
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APPENDIX B |
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CARMAX, INC. ANNUAL PERFORMANCE-BASED BONUS PLAN (AS AMENDED AND RESTATED JUNE 25, 2012) CONTINUED |
(d) |
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The actual Award for a Participant will be calculated by multiplying the Participants Target Bonus by the Performance Adjustments in accordance with the Award.
All calculations of actual Awards shall be made by the Committee. |
(e) |
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Awards will be paid, in a lump sum cash payment, as soon as practicable after the close of the Plan Year for which they are earned, but in no event
later than the May 15th immediately following the
last day of the applicable Plan Year; provided, however, that no Awards shall be paid except to the extent that the Committee has certified in writing that the Performance Goals have been met. Notwithstanding the foregoing provisions of this
Section 4(e), the Committee shall have the right to allow Participants to elect to defer the payment of Awards subject to such terms and conditions as the Committee may determine in accordance with Code Section 409A.
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(f) |
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Whenever payments under the Plan are to be made, the Company and/or the Subsidiary will withhold therefrom an amount sufficient to satisfy any applicable governmental
withholding tax requirements related thereto. |
(g) |
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Nothing contained in the Plan will be deemed in any way to limit or restrict the Company, its Subsidiaries, or the Committee from making any award or payment to any
person under any other plan, arrangement or understanding, whether now existing or hereafter in effect. |
5. Administration. The Plan shall be administered by a Committee, which shall be appointed by the Board, consisting of not less than two
members of the Board. Subject to paragraph (d) below, the Committee shall be the Compensation and Personnel Committee unless the Board shall appoint another Committee to administer the Plan. The Committee shall have general authority to impose
any limitation or condition upon an Award the Committee deems appropriate to achieve the objectives of the Award and the Plan and, in addition, and without limitation and in addition to powers set forth elsewhere in the Plan, shall have the
following specific authority:
(a) |
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The Committee shall have the power and complete discretion to determine (i) which Executive Employees shall receive an Award and the nature of the Award,
(ii) the amount of each Award, (iii) the
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time or times when an Award shall be granted, (iv) the terms and conditions applicable to Awards, and (v) any additional requirements relating to Awards that the Committee deems
appropriate. |
(b) |
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The Committee may adopt rules and regulations for carrying out the Plan. The interpretation and construction of any provision of the Plan by the Committee shall be
final and conclusive. The Committee may consult with counsel, who may be counsel to the Company, and shall not incur any liability for any action taken in good faith in reliance upon the advice of counsel. |
(c) |
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A majority of the members of the Committee shall constitute a quorum, and all actions of the Committee shall be taken by a majority of the members present. Any action
may be taken by a written instrument signed by all of the members, and any action so taken shall be fully effective as if it had been taken at a meeting. |
(d) |
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All members of the Committee must be outside directors as described in Code Section 162(m). |
(e) |
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The Board from time to time may appoint members previously appointed and may fill vacancies, however caused, in the Committee. |
(f) |
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As to any Code Section 162(m) Awards, it is the intent of the Company that this Plan and any Code Section 162(m) Awards hereunder satisfy, and be interpreted
in a manner that satisfy, the applicable requirements of Code Section 162(m). If any provision of this Plan or if any Code Section 162(m) Award would otherwise conflict with the intent expressed in this Section 5(f), that provision to
the extent possible shall be interpreted so as to avoid such conflict. To the extent of any remaining irreconcilable conflict with such intent, such provision shall be deemed void as applicable to Covered Employees. Nothing herein shall be
interpreted to preclude a Participant who is or may be a Covered Employee from receiving an Award that is not a Code Section 162(m) Award. |
(g) |
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The Committees determinations under the Plan need not be uniform and may be made by it selectively among persons who receive, or are eligible to
receive, Awards under the Plan, whether or not such persons are similarly situated. Without limiting the generality of the foregoing, the
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Committee will be entitled, among other things, to make non-uniform and selective determinations and to establish non-uniform and selective Performance Criteria, Performance Goals, the weightings
thereof, and Target Bonuses. |
6. Change of
Control. In the event of a Change of Control of the Company, in addition to any action required or authorized by the terms of an Award Schedule, the Committee may, in its sole discretion, take any of the following actions, subject to any
required deferrals in accordance with Code Section 409A, as a result, or in anticipation, of any such event to assure fair and equitable treatment of Participants: (a) accelerate time periods for purposes of vesting in, or receiving any
payment with regard to, any outstanding Award, or (b) make adjustments or modifications to outstanding Awards as the Committee deems appropriate to maintain and protect the rights and interests of Participants following such Change of Control.
Any such action approved by the Committee shall be conclusive and binding on the Company and all Participants.
7. Nontransferability of Awards. An Award shall not be assignable or transferable by the Participant except by will or by the laws of descent and distribution.
8. Termination, Modification, Change. The Board may terminate
the Plan or may amend the Plan in such respects as it shall deem advisable; provided that, if and to the extent required by the Code, no change shall be made that changes the Performance Criteria, or materially increases the maximum potential
benefits for Participants under the Plan, unless such change is authorized by the shareholders of the Company. Notwithstanding the foregoing, the Board may unilaterally amend the Plan and Awards as it deems appropriate to cause Awards to meet the
requirements of Code Section 162(m), and regulations thereunder. Except as provided in the preceding sentence, a termination or amendment of the Plan shall not, without the consent of the Participant, adversely affect a Participants
rights under an Award previously granted to him.
9.
Unfunded Plan. The Plan shall be unfunded. No provision of the Plan or any Award Schedule will require the Company or its Subsidiaries, for the purpose of satisfying any obligations under the Plan, to purchase
assets or place any assets in a trust or other entity to which contributions are made or otherwise to segregate any assets, nor will the Company or its Subsidiaries maintain separate bank
accounts, books, records or other evidence of the existence of a segregated or separately maintained or administered fund for such purposes. Participants will have no rights under the Plan other than as unsecured general creditors of the Company and
its Subsidiaries, except that insofar as they may have become entitled to payment of additional compensation by performance of services, they will have the same rights as other employees under generally applicable law.
10. Liability of Company. Any liability of the Company
or a Subsidiary to any Participant with respect to an Award shall be based solely upon contractual obligations created by the Plan and the Award Schedule. Neither the Company nor a Subsidiary, nor any member of the Board or of the Committee, nor any
other person participating in any determination of any question under the Plan, or in the interpretation, administration or application of the Plan, shall have any liability to any party for any action taken or not taken in good faith under the
Plan. Status as an eligible Executive Employee shall not be construed as a commitment that any Award will be made under this Plan to such eligible Executive Employee or to eligible Executive Employees generally. Nothing contained in this Plan or in
any Award Schedule (or in any other documents related to this Plan or to any Award or Award Schedule) shall confer upon any Executive Employee or Participant any right to continue in the employ or other service of the Company or a Subsidiary or
constitute any contract or limit in any way the right of the Company or a Subsidiary to change such persons compensation or other benefits.
11. Interpretation. If any term or provision contained herein will to any extent be invalid or unenforceable, such term or provision
will be reformed so that it is valid, and such invalidity or unenforceability will not affect any other provision or part hereof. The Plan, the Award Schedules and all actions taken hereunder or thereunder shall be governed by, and construed in
accordance with, the laws of the Commonwealth of Virginia without regard to the conflict of law principles thereof.
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APPENDIX B |
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CARMAX, INC. ANNUAL PERFORMANCE-BASED BONUS PLAN (AS AMENDED AND RESTATED JUNE 25, 2012) CONTINUED |
12. Clawback. Notwithstanding any other provisions in this Plan, any Award that is subject to recovery under any law, government regulation
or stock exchange listing requirement, will be subject to such deductions and clawback as may be required to be made pursuant to such law, government regulation or stock exchange listing requirement (or any policy adopted by the Company pursuant to
any such law, government regulation or stock exchange listing requirement) and in compliance with Code Section 409A.
13. Effective Date of the Plan. This amended and restated Plan shall be effective only upon the approval by the shareholders of the Company
and shall be effective for the Companys fiscal year ending February 28, 2013 and each of the next four succeeding fiscal years of the Company unless sooner terminated by the Board in accordance with Section 8.
IN WITNESS HEREOF, this instrument has been executed as
of the 25th day of June, 2012.
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CARMAX, INC. |
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By: |
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Thomas W. Reedy |
Executive Vice President & Chief Financial Officer |
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CARMAX, INC. 12800 Tuckahoe Creek Parkway Richmond, Virginia 23238
(804) 747-0422
www.carmax.com |
ANNUAL MEETING OF SHAREHOLDERS OF
CARMAX, INC.
June 25, 2012, at 1:00 p.m. ET
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PROXY VOTING INSTRUCTIONS
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INTERNET - Access www.voteproxy.com and follow the on-screen
instructions. Have this proxy card available when you access the web page, and use the Control Number shown on the proxy card. |
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TELEPHONE - Call toll-free 1-800-PROXIES (1-800-776-9437) in the United States or
1-718-921-8500 from foreign countries from any touch-tone telephone and follow the instructions. Have this proxy card available when you call and use the Control Number shown on the proxy card.
Vote online or by phone until 11:59 PM ET the day before the meeting.
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COMPANY NUMBER |
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ACCOUNT
NUMBER |
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MAIL - Sign, date and mail your proxy card in the envelope provided as soon as possible. |
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IN PERSON - You may vote your
shares in person by attending the Annual Meeting. |
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CONTROL NUMBER |
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NOTICE OF INTERNET AVAILABILITY OF PROXY MATERIALS: The Notice of 2012 Annual Meeting of Shareholders and Proxy Statement and the Annual Report on Form 10-K are available at -
www.carmaxproxy.com |
i Please
detach along perforated line and mail in the envelope provided IF you are not voting via telephone or the
Internet. i |
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00003333333330000000 1 |
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062512 |
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THE BOARD OF DIRECTORS RECOMMENDS A
VOTE FOR ALL NOMINEES FOR THE ELECTION OF DIRECTORS; FOR PROPOSAL 2; FOR PROPOSAL 3;
FOR PROPOSAL 4; FOR PROPOSAL 5; AND AGAINST PROPOSAL 6. PLEASE SIGN, DATE AND
RETURN PROMPTLY IN THE ENCLOSED ENVELOPE. PLEASE MARK YOUR VOTE IN BLUE OR BLACK INK AS SHOWN HERE x
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1. Election of Directors for terms stated in the Proxy Statement: |
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FOR |
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ABSTAIN |
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Jeffrey E. Garten |
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Vivian M. Stephenson |
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Beth A. Stewart |
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William R. Tiefel |
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2. Ratification of the selection of KPMG LLP as independent registered public accounting firm. |
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3. To approve, in an advisory (non-binding) vote, the compensation of our named executive
officers. |
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4. To approve the CarMax, Inc. 2002 Stock Incentive Plan, as amended and restated. |
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5. To approve the CarMax, Inc. Annual Performance-Based Bonus Plan, as amended and restated. |
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6. To approve, in an advisory (non-binding) vote, a proposal to declassify the Board of
Directors. |
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7. To transact any other business that may properly come before the Annual Meeting or any
postponements or adjournments thereof. |
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In their discretion, the named proxies are authorized to vote upon such other business as may properly come before the Annual Meeting. This proxy, when properly
executed, will be voted as directed herein by the undersigned shareholder. If no direction is made, this proxy will be voted FOR all nominees in Proposal 1; FOR Proposal 2; FOR Proposal 3; FOR Proposal 4; FOR Proposal 5; and AGAINST Proposal
6. |
To change the address on your account, please check the box at right and indicate your new address
in the address space above. Please note that changes to the registered name(s) on the account may not be submitted via this method. |
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Signature of Shareholder |
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Date: |
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Signature of Shareholder |
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Date: |
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Note: Please sign exactly as your name or names appear on this
Proxy. When shares are held jointly, each holder should sign. When signing as executor, administrator, attorney, trustee or guardian, please give full title as such. If the signer is a corporation, please sign full corporate name by duly authorized
officer, giving full title as such. If signer is a partnership, please sign in partnership name by authorized person. |
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CARMAX, INC.
Proxy for Annual Meeting of Shareholders on June 25, 2012
Solicited on Behalf of the Board of Directors
As an alternative to
completing this form, you may enter your vote instruction by telephone at 1-800-PROXIES, or via the Internet at WWW.VOTEPROXY.COM and follow the simple instructions. Use the Control Number shown on your proxy card.
The undersigned hereby appoints Tom Reedy and Eric Margolin (the named proxies), and each of them, with full power of substitution and power
to act alone, as proxies to vote all the shares of CarMax, Inc. Common Stock which the undersigned would be entitled to vote if personally present and acting at the Annual Meeting of Shareholders of CarMax, Inc., to be held at 1:00 p.m. ET June 25,
2012, at the Richmond Marriott West Hotel, 4240 Dominion Boulevard, Glen Allen, Virginia 23060, and at any postponements or adjournments thereof, as follows:
(Continued and to be signed on the reverse side.)