SCHEDULE 14A INFORMATION

Proxy Statement Pursuant to Section 14(a) of the Securities

Exchange Act of 1934 (Amendment No. ___)

 

Filed by the Registrant x

Filed by a Party other than the Registrant ¨

 

Check the appropriate box:

¨ Preliminary Proxy Statement
¨ Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2))
x Definitive Proxy Statement
¨ Definitive Additional Materials
¨ Soliciting Material pursuant to §240.14a-12

 

SANDY SPRING BANCORP, INC. 

 

 

(Name of Registrant as Specified in Its Charter)

 

 

(Name of Person(s) Filing Proxy Statement, if other than the Registrant)

 

Payment of Filing Fee (Check the appropriate box):

x No fee required.
¨ Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11.

 

  1. Title of each class of securities to which transaction applies:
     
     
  2. Aggregate number of securities to which transaction applies:
     
     
  3. Per unit price or other underlying value of transaction computed pursuant to Exchange Act Rule 0-11 (set forth the amount on which the filing fee is calculated and state how it was determined):
     
     
  4. Proposed maximum aggregate value of transaction:
     
     
  5. Total fee paid:
     
¨ Fee paid previously with preliminary materials:
  ______________________________________________________
¨ Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid previously.  Identify the previous filing by registration statement number, or the Form or Schedule and the date of its filing.

 

  1. Amount Previously Paid:
     
     
  2. Form, Schedule or Registration Statement No.:
     
     
  3. Filing Party:
     
     
  4. Date Filed:
     

 

 
 

 

 

NOTICE OF 2014 ANNUAL MEETING OF SHAREHOLDERS

TO BE HELD

 

Wednesday, May 7, 2014, 3:00 p.m.

Manor Country Club

14901 Carrolton Road, Rockville, MD 20853

 

The 2014 annual meeting of shareholders of Sandy Spring Bancorp, Inc. (“Bancorp”) will be held as indicated above for the purpose of considering:

 

(1)The election of Mark E. Friis, Pamela A. Little, and Craig A. Ruppert to serve as Class II directors with terms expiring at the 2017 annual meeting, in each case until their successors are duly elected and qualified;

 

(2)A non-binding resolution to approve the compensation for the named executive officers;

 

(3)The ratification of the appointment of Ernst & Young LLP as Bancorp’s independent registered public accounting firm for the year 2014; and

 

(4)Such other business as may properly come before the annual meeting or any adjournment thereof.

 

The board of directors established March 19, 2014 as the record date for this meeting. Shareholders of record of Bancorp common stock as of the close of business on that date are entitled to receive this notice of meeting and vote their shares at the meeting and any adjournments or postponements of the meeting.

 

Your vote is very important. The board urges each shareholder to promptly sign and return the enclosed proxy card or to use telephone or Internet voting, as described on the card. If you choose to attend the meeting, you may withdraw your proxy and vote in person.

 

  By order of the board of directors,
   
 
  Ronald E. Kuykendall
  General Counsel & Secretary

 

Olney, Maryland

April 1, 2014

 

 
Important Notice Regarding the Availability of Proxy Materials for the
2014 Annual Meeting of Shareholders to be Held on May 7, 2014
This proxy statement and the 2013 Annual Report on Form 10-K are available at www.sandyspringbank.com/proxy.
 

 

 
 

 

Table of Contents

 

General Information  3
Who Can Vote and What Constitutes a Quorum 3
Execercising Your Right to Vote 3
Shares Held Through A Broker 3
Telephone and Internet Voting 3
How to Attend the Meeting in Person and What to Bring 4
Changing Your Vote 4
Delivery and Accessibility of Proxy Materials 4
Costs of Proxy Solicitation 4
Tabulation of Votes and Public Announcement of Results 4
   
PROPOSAL I: Election of Directors  5
   
Corporate Governance and Other Matters  8
Corporate Governance Policy and Code of Business Conduct 8
Director Independence 9
Board Leadership Structure and Evaluation Process 9
Board’s Role in Risk Oversight 9
Board Committees 9
Director Attendance at Board and Committee Meetings 11
Attendance at the Annual Meeting of Shareholders 11
Stock Ownership Guidelines for Directors 11
Director Compensation 11
Stock Ownership of Certain Beneficial Owners 13
Owners of More Than 5% of Common Stock 14
Section 16(a) Beneficial Ownership Reporting Compliance 14
Transactions and Relationships with Management 14
Compensation Discussion and Analysis 15
Summary of 2013 Performance 16
Summary of Executive Compensation Decisions Since Last Proxy Statement 16
“Say on Pay” Vote 17
Overall Compensation Philosophy and Guiding Principles 17
Direct Compensation 17
Deferred Compensation and Retirement Benefits 19
Business-Related Benefits and Perquisites 21
Role of the Compensation Committee, Management and the Compensation
Consultants in the Executive Compensation Process 21
Factors for Determining Compensation 22
Compensation Committee Report 24
Executive Compensation Tables 25
   
PROPOSAL II: A Non-Binding Resolution to Approve the Compensation for the  Named Executive Officers 33
   
PROPOSAL III: The Ratification of the Appointment of Ernst & Young LLP as the Independent  Registered Public Accounting Firm for the Year 2014 33
   
Audit and Non-Audit Fees 34
Audit Committee's Pre-Approval Policies and Procedures for Services 34
Report of the Audit Committee 35
Shareholder Proposals and Communications 35

2
 

 

SANDY SPRING BANCORP, INC.

PROXY STATEMENT

 

General Information

 

The board of directors of Sandy Spring Bancorp, Inc., (“Bancorp”) has furnished this proxy statement to you in connection with the solicitation of proxies to be used at the 2014 annual meeting of shareholders. The meeting will be held on Wednesday, May 7, 2014, at 3:00 p.m. at Manor Country Club, 14901 Carrolton Road, Rockville, Maryland 20853. The notice of annual meeting, the proxy card, and this proxy statement are being first mailed on or about April 1, 2014, to shareholders of record as of the close of business on March 19, 2014 (the “Record Date”). The mailing address of our executive offices is Sandy Spring Bancorp, Inc., 17801 Georgia Avenue, Olney, MD 20832.

 

Who Can Vote and What Constitutes a Quorum

 

Shareholders of Bancorp common stock, par value $1.00 per share, as of the close of business on the Record Date may vote. Each share of common stock is entitled to one vote. As of the Record Date 25,230,674 shares of Bancorp common stock were outstanding and eligible to vote. When you execute your right to vote, you authorize the persons named as proxies to vote your shares per your instructions whether or not you attend the annual meeting. The presence, in person or by proxy, of at least a majority of the total number of outstanding shares of common stock is necessary to constitute a quorum at the annual meeting. Proxies marked as abstentions and proxies for shares held in the name of a broker, or other nominee, marked as not voted (broker non-votes) will be counted only for purposes of determining a quorum at the annual meeting.

 

Exercising Your Right to Vote

 

By submitting your proxy instructions by card, telephone, or Internet in time to be voted at the annual meeting, the shares represented by your proxy will be voted in accordance with those instructions. Executed but unmarked proxies will be voted FOR the election of all nominees for director, FOR the approval of executive compensation, and FOR the ratification of the appointment of Ernst & Young LLP as Bancorp’s independent registered public accounting firm for 2014. If you are a registered shareholder, meaning you hold your shares directly with Bancorp, and you do not return your proxy, no votes will be cast on your behalf on any of the items of business at the annual meeting.

 

The board of directors does not know of any other matters that are to come before the annual meeting except for incidental or procedural matters. If any other matters are properly brought before the annual meeting, the persons named in the accompanying proxy card will vote the shares represented by each proxy on such matters in accordance with their best judgment.

 

Shares Held Through a Broker

 

If you hold your shares through a broker, or other nominee, it is critical that you cast your vote if you want it to count in the election of directors (Proposal I of this proxy statement) or the advisory vote on executive compensation (Proposal II of this proxy statement). Your broker is not allowed to vote shares on your behalf on such matters without your specific instruction. If you do not instruct your broker how to vote in the election of directors or the advisory vote on executive compensation, no votes will be cast on your behalf. Your broker will, however, continue to have discretion to vote any uninstructed shares on matters considered routine items, such as the ratification of the appointment of Bancorp’s independent registered public accounting firm (Proposal III of this proxy statement).

 

Telephone and Internet Voting

 

Bancorp is pleased to offer its shareholders the convenience of voting by telephone and online via the Internet. Please check your proxy card for instructions. If you hold your shares in street name, your broker may allow you to provide voting instructions by telephone or via the Internet. Please check the voting instructions provided by your broker.

 

3
 

 

How to Attend the Meeting In Person and What to Bring

 

All shareholders will be asked to check-in at the registration desk prior to admittance to the meeting. Shareholders who own Bancorp stock through a broker, or other nominee, will need to bring a statement as proof of ownership along with photo identification. No cameras or recording equipment will be permitted in the meeting, and all cell phones must be turned off.

 

If you hold your shares through a broker, or other nominee, and you wish to vote your shares in person at the meeting, you will need to ask the holder for a legal proxy. You will need to bring the legal proxy with you to the meeting and turn it in with a signed ballot that will be provided to you at the meeting.

 

Changing Your Vote

 

Your presence at the annual meeting will not automatically revoke your proxy. However, you may revoke your proxy at any time prior to its exercise by 1) filing a written notice of revocation with Ronald E. Kuykendall, General Counsel and Secretary; or 2) delivering to Bancorp a duly executed proxy bearing a later date; or 3) attending the annual meeting and casting a ballot in person.

 

Delivery and Accessibility of Proxy Materials

 

To reduce costs, Bancorp utilizes the householding rules of the Securities and Exchange Commission (“SEC”) that permit the delivery of one set of proxy materials to shareholders who have the same address to achieve the benefit of reduced printing and mailing costs. Shareholders residing at a shared address will continue to receive separate proxy cards. If you wish to receive a separate set of materials, please write or call as specified below, and we will promptly mail them to you at no charge. If a broker, or other nominee, holds your shares, please contact your broker or nominee directly.

 

The Annual Report on Form 10-K for the year ended December 31, 2013, as filed with the SEC, excluding exhibits, is provided with this proxy statement and both documents are available on the Internet at www.sandyspringbank.com/proxy. Shareholders may obtain a copy of the exhibits to the Annual Report on Form 10-K by writing Ronald E. Kuykendall, General Counsel and Secretary, at Sandy Spring Bancorp, Inc., 17801 Georgia Avenue, Olney, Maryland 20832. Shareholders also may access a copy of the Form 10-K including exhibits on the SEC web site at www.sec.gov.

 

Costs of Proxy Solicitation

 

The cost of soliciting proxies will be borne by Bancorp. In addition to the solicitation of proxies by mail, Bancorp also may solicit proxies through its directors, officers, and employees. Bancorp also will request persons, firms, and corporations holding shares in their names or in the name of nominees that are beneficially owned by others to send proxy materials to and obtain proxies from those beneficial owners and will reimburse the holders for their reasonable expenses in doing so.

 

Tabulation of Votes and Public Announcement of Results

 

The board of directors has appointed Registrar and Transfer Company (“R&T”) to act as inspector of election at the annual meeting of shareholders. A designated representative from R&T, under oath, will carry out the duties of tabulating the votes at the meeting. The results will be announced at the end of the meeting, and filed with the SEC on Form 8-K within four business days. Shareholders may view the Form 8-K on the investor relations page of www.sandyspringbank.com.

 

4
 

 

PROPOSAL I: Election of Directors

 

The board of directors (“board”) is elected by shareholders to represent their interest in Bancorp. With the exception of those matters reserved for shareholders, the board is the highest and ultimate decision-making authority. The board works closely with executive management and oversees the development and execution of Bancorp’s business strategy.

 

Board Complement

Bancorp maintains a classified board, meaning that only a portion of the board is elected each year. The classified structure provides stability of leadership and supports Bancorp’s long-term strategy. Bancorp’s board is divided into three classes, nearly equal in number as possible. In general, the term of only one class of directors expires each year, and the directors within that class are elected for a term of three years or until their successors are elected and qualified.

 

There were no changes to the complement of directors on the board since the last proxy statement. If all director-nominees are elected, following the annual meeting the board will stand at 11 members.

 

Director-Nominees

Mark E. Friis, Pamela A. Little, and Craig A. Ruppert have been nominated for re-election to a three-year term to expire in 2017.

 

Nomination Process

The Nominating Committee is responsible for recruiting and recommending candidates to the board. In exercising its duties, the committee considers the present skills and experience on the board and the qualifications that are desired in order to meet Bancorp’s changing needs.

 

The Corporate Governance Policy outlines the general competencies required of all directors including the highest standards in exercising his or her duty of loyalty, care and commitment to all shareholders of Bancorp. Prior to the recruitment of a new director the board gathers input from all directors in order to form a collective picture of the particular competencies needed to fulfill the board’s obligations and support Bancorp’s strategy. Such competencies may include expertise in: the banking industry, financial matters, risk management, marketing, a geographic market, regional economics, strategic planning, executive management, technology or other relevant qualifications. The board also values diversity and seeks to include a broad range of backgrounds, experience and personality styles.

 

The Nominating Committee encourages suggestions for qualified director candidates from the chief executive officer, the chairman of the board, other directors, and from shareholders, and is responsible for the evaluation of such suggestions. Shareholders may submit suggestions for qualified director candidates by writing to Ronald E. Kuykendall, General Counsel and Secretary, at Sandy Spring Bancorp, Inc., 17801 Georgia Avenue, Olney, Maryland 20832. Submissions should include information regarding a candidate's background, qualifications, experience and willingness to serve as a director. In addition, the Nominating Committee may consider candidates submitted by a third party search firm hired for this purpose. The Nominating Committee uses the same process for evaluating all nominees, including those recommended by shareholders, using the board membership criteria described above. Please see "Shareholder Proposals and Communications" on page 35.

 

Information About Nominees and Incumbent Directors

The following information sets forth the names of the three nominees for election describing their skills, experience and qualifications for election. Each has given his or her consent to be nominated and has agreed to serve, if elected. If any person nominated by the board of directors is unable to stand for election, the shares represented by proxies may be voted for the election of such other person or persons as the present board of directors may designate.

 

5
 

 

Also provided is information on the background, skills, and experience of the remaining incumbent directors. Unless described otherwise, each director has held his or her current occupation for at least five years, and the ages listed are as of the Record Date.

 

The boards of directors of Bancorp and its principal subsidiary Sandy Spring Bank (“the Bank”) are composed of the same persons. Throughout this proxy statement, the singular use of "board of directors" or "board" shall be intended to refer to both boards unless otherwise indicated.

 

Voting Standard

With respect to the election of directors, a plurality of all the votes cast at the annual meeting will be sufficient to elect a nominee as a director.

 

THE BOARD OF DIRECTORS RECOMMENDS A VOTE "FOR" EACH OF THE NOMINEES NAMED BELOW AS A DIRECTOR OF BANCORP.

 

Class II Directors – Nominees for Terms to Expire at the 2017 Annual Meeting

 

Mark E. Friis, Director, 58, Director since 2005

Mr. Friis is President and CEO of Rodgers Consulting, Inc., a land planning and engineering firm. He is a member of the American Institute of Certified Planners and has numerous affiliations with area professional and civic organizations as well as local government. He currently serves on the board of trustees for Hood College. Mr. Friis is valued for his business management experience, his sales and marketing skills, and in-depth knowledge of the local economy. Mr. Friis chairs the Bank’s Frederick advisory board, and currently chairs the Nominating Committee of the board.

 

Pamela A. Little, Director, 60, Director since 2005

Ms. Little has over 30 years of experience working with companies ranging from privately held start-up firms to large, publicly-traded government contracting firms.  She is presently the Executive Vice President and CFO of CALIBRE Systems, Inc., a government contractor, and served as CFO of Planned Systems International during early 2013.   Ms. Little was the Co-CEO at the former ATS Corporation, a publicly-traded provider of IT services, from 2011 to 2012, and was CFO from 2007 to 2011.  She was also the CFO of Athena Innovative Solutions, Inc.  (2005-2007).  Ms. Little is on the board of MTSI, Inc., an employee-owned technology firm, and on the advisory board for K2 Group, Inc., a management and technology consulting firm in Northern Virginia. Ms. Little is valued for her range of business experience with public companies, her knowledge of mergers and acquisitions, executive management experience, human resources experience and her financial expertise.  Ms. Little currently chairs the Compensation Committee of the board.

 

Craig A. Ruppert, Director, 60, Director since 2002

Mr. Ruppert is President and CEO of The Ruppert Companies which is comprised of commercial landscape construction and management located in five states; tree-growing operations; and industrial property development. A noted philanthropist, Mr. Ruppert and his company have received numerous awards and recognition for work on behalf of charitable and social causes. Mr. Ruppert is a former Class B director of the Federal Reserve Bank of Richmond. A highly successful entrepreneur, Mr. Ruppert’s strengths lie in strategic planning, executive management, mergers and acquisitions and business expertise. Mr. Ruppert currently chairs the Credit and Investment Risk Committee of the board.

 

 

6
 

 

Incumbent Class I Directors – Terms Expiring at the 2015 Annual Meeting

 

Ralph F. Boyd, Jr., 57, Director since 2012

Mr. Boyd is a Harvard Law School graduate and previously served as Assistant Attorney General for Civil Rights under President Bush and as Executive Vice President and General Counsel of Freddie Mac. In 2005, Mr. Boyd became the President and CEO of the Freddie Mac Foundation from which he retired in the spring of 2012. He is the current Chairman of the Board of Center City Public Charter Schools in Washington, D.C. Mr. Boyd also currently serves on the board of DirecTV and chairs its Audit Committee. Among other distinctions, Mr. Boyd serves as Chairman of the Board of Trustees for the National Housing Partnership Foundation, as a member of the board of the American Association for People with Disabilities, and as a director on the regional and national boards of Easter Seals. Mr. Boyd’s qualifications for nomination include his extensive professional experience, public-company board experience, and risk management experience.

 

Susan D. Goff, 68, Director since 1994

Ms. Goff is the former Director and President of MD-Individual Practice Association, a subsidiary of Mid Atlantic Medical Services, Inc. (MAMSI), a publicly-held healthcare company. Ms. Goff was also an Executive Vice President of MAMSI. In 2004, MAMSI was sold to UnitedHealthcare and Ms. Goff became the regional executive overseeing all products in seven states. She retired in 2005. During her career, Ms. Goff was directly involved with strategic planning, marketing, and product development. Ms. Goff is valued for her executive management and public-company experience and her knowledge of compensation matters.

 

Robert L. Orndorff, Chairman, 57, Director since 1991

Mr. Orndorff is the founder and President of RLO Contractors, Inc., a leading residential and commercial excavating company based in central Maryland. Mr. Orndorff’s experience in building a highly successful business with a strong reputation for quality, teamwork, and integrity is a testament to his leadership ability and strongly aligned with Bancorp’s culture and values. Mr. Orndorff brings to the board his extensive business experience, leadership skills, strategic planning skills, and knowledge of the local market.

 

Daniel J. Schrider, Director, 49, Director since 2009

Mr. Schrider was named President and CEO of Sandy Spring Bancorp, Inc. on January 1, 2009 and joined the board at that time. Mr. Schrider started his career with Sandy Spring Bank in 1989 and achieved significant success in the commercial banking area. He joined the executive team in 2003 as the Chief Credit Officer and leader in commercial services. Mr. Schrider holds an MBA from Mt. Saint Mary’s College and is a graduate of the ABA Stonier Graduate School of Banking. Mr. Schrider currently serves as vice chairman of the Maryland Bankers Association and vice chairman of the advisory board for the Stonier Graduate School of Banking. He is also on the board of directors of the Montgomery County Chamber of Commerce and the Mount Airy Christian Academy.

 

Incumbent Class III Directors – Terms Expiring at the 2016 Annual Meeting:

 

Robert E. Henel, Jr., 66, Director since 2011

Mr. Henel is the former Chairman, President and CEO of Annapolis Banking & Trust Company, an affiliate bank of the former Mercantile Bankshares Corp., a position he held for 16 years. Upon the acquisition of Mercantile, Mr. Henel became a regional president for PNC Bank for the Annapolis and Anne Arundel County Region until 2010. In addition to 39 years in the banking industry, Mr. Henel is a past chairman of trustees for the Anne Arundel Health System and a past chairman of the Anne Arundel Medical Center Foundation. He has served numerous community, civic, and industry organizations. Mr. Henel’s background in banking, executive management, and deep connections to the Annapolis market are highly valued by the board.

 

 

7
 

 

Gary G. Nakamoto, 50, Director since 2011

Mr. Nakamoto is the principal of The Nakamoto Group, LLC, a consulting firm located in McLean, Virginia. Previously, he was the Chairman of the former Base Technologies (1996 to 2011), a firm that specialized in IT, outsourcing, and consulting. Under Mr. Nakamoto’s leadership, Base Technologies was named one of the 2011 Best Places to Work in Virginia and was designated a Top 100 IT federal government contractor. Mr. Nakamoto is currently a member of the AAA Mid-Atlantic Washington Area Regional Board, a board member of the Virginia Chamber of Commerce, and a trustee for The Ohio University Foundation. He also serves on the State Council for Higher Education. Mr. Nakamoto’s qualifications include his experience in the government contracting field, executive management experience in the technology industry, his extensive knowledge of the Northern Virginia market, and familiarity with local, state and national government.

 

Dennis A. Starliper, 67, Director since 2010

Mr. Starliper worked for Provident Bankshares Corporation for 24 years and held the position of chief financial officer for 10 years. He retired in 2009. Prior to joining Provident, Mr. Starliper worked for Fairchild Industries, a Fortune 500 aerospace manufacturer. He is a CPA and holds an MBA from Southeastern University. He is currently on the faculty of the Brown School of Business and Leadership at Stevenson University. Mr. Starliper currently chairs the Audit Committee. Among his many qualifications are deep industry experience with a large and respected, local bank; executive management experience with a publicly-traded company; risk management experience and financial expertise.

 

Mei Xu, 46, Director since 2012

Ms. Xu is the President and CEO of Pacific Trade International, Inc., a fully integrated global home fragrance and décor company. Headquartered in Rockville, Maryland, PTI owns and operates Chesapeake Bay Candle, a leading home fragrance brand that draws inspiration from Maryland’s shoreline. Ms. Xu is also the CEO for Blissliving Home, a premium interior lifestyle brand. Ms. Xu is a board member of the World Affairs Council, a leading non-profit, non-partisan forum for global education and international affairs. In 2012, she was honored by the World Trade Center Institute with the Maryland International Business Leadership Award and also inducted into the Enterprising Women Hall of Fame by Enterprising Women magazine. She is also a member of C200, an invitation-only women CEO organization that helps mentor and foster women in business leadership. Ms. Xu is highly regarded for her knowledge of marketing and retail practices, business acumen, and strategic planning.

 

Corporate Governance and Other Matters

 

Corporate Governance Policy and Code of Business Conduct

The board remains committed to setting a tone of the highest ethical standards and performance for Bancorp's management, officers, and the company as a whole. The board believes that strong corporate governance practices are a critical element of doing business today. To that end, the Corporate Governance Policy is reviewed regularly to ensure that it reflects the best interests of Bancorp and its shareholders.

 

In addition, Bancorp's board of directors has adopted a Code of Business Conduct (“the Code”) applicable to all directors, officers, and employees of Bancorp and its subsidiaries. It sets forth the legal and ethical standards that govern the conduct of business performed by Bancorp and its subsidiaries. The Code is intended to meet the requirements of Section 406 of the Sarbanes-Oxley Act of 2002, related SEC regulations, and the listing rules of the Nasdaq Stock Market, Inc. More information about corporate governance, including the Corporate Governance Policy and the Code of Business Conduct, may be found on Bancorp's investor relations website at www.sandyspringbank.com.

 

8
 

 

Director Independence

In accordance with the Corporate Governance Policy, no more than two inside directors may be on the board at any one time. All other directors must be independent. The board of directors has affirmatively determined that all directors other than Mr. Schrider are independent under Nasdaq's listing rules. The board of directors complies with or exceeds the independence requirements for the board and board committees established by the Nasdaq Stock Market, federal securities and banking laws and the additional standards included in Bancorp's Corporate Governance Policy.

 

Board Leadership Structure and Evaluation Process

The Corporate Governance Policy provides for the selection of a chairman of the board from among the independent directors and states that it is the policy of the board to separate the offices of the chairman and the chief executive officer. This allows the chairman to maintain an independent role in the oversight of management. The chairman of the board also chairs the Executive and Governance Committee, which is comprised of the chairmen of the other standing committees (see Executive and Governance Committee description below).

 

The board is committed to self-improvement and has established a regular evaluation process. In 2013, that process was facilitated by The Center for Board Excellence (“CBE”), an independent consultant. All directors completed an evaluation on the board’s overall effectiveness. The results of the evaluation were compiled by CBE, and a written report was given to the board and discussed in executive session.

 

Board’s Role in Risk Oversight

Bancorp’s board fulfills a significant role in the oversight of risk in the company both through the actions of the board as a whole and those of its committees. Credit risk is overseen specifically by the Credit and Investment Risk Committee, which monitors asset quality and the adequacy of the allowance for loan and lease losses. This committee also receives regular investment risk profiles and quarterly updates from the Bank’s Asset Liability Committee to monitor compliance with policies concerning interest rate risk, liquidity risk, and capital adequacy. The Compensation Committee reviews reports on risk to the company associated with incentive compensation plans. The Audit Committee meets regularly with the independent registered public accounting firm to receive reports on the results of the audit and review process. In addition, the Audit Committee receives internal audit reports that enable it to monitor operational risk throughout the company. Finally, the board receives a quarterly update from the general counsel on pending large litigation in order to be aware of any potential legal risk facing Bancorp or any of its subsidiaries.

 

Board Committees

Bancorp's board of directors has the following standing committees: Audit, Executive and Governance, Nominating, Compensation, and Credit and Investment Risk. The charter for each committee may be found on Bancorp's investor relations web site at www.sandyspringbank.com. Each committee’s function is described as follows:

 

Audit Committee – The Audit Committee is appointed by the board to assist in monitoring the integrity of the financial statements and financial reporting, including the proper operation of internal control over financial reporting and disclosure controls and procedures in accordance with the Sarbanes-Oxley Act of 2002, compliance with legal and regulatory requirements and the independence and performance of internal and external auditors. The Audit Committee reviews the quarterly earnings press releases, as well as the Forms 10-Q and 10-K prior to filing. All members of the committee meet all requirements and independence standards as defined in applicable law, regulations of the SEC, Nasdaq listing rules, the Federal Deposit Insurance Act and related regulations. The board has determined that Dennis A. Starliper, a former chief financial officer of a publicly-traded company, qualifies as an audit committee financial expert under the Nasdaq listing rules and applicable securities regulations.

 

Executive and Governance Committee This committee conducts board business between regular meetings as needed and provides oversight and guidance to the board of directors to ensure that the structure, policies, and processes of the board and its committees facilitate the effective exercise of the board's role in the governance of Bancorp. The committee reviews and evaluates the policies and practices with respect to the size, composition, independence and functioning of the board and its committees as stated in the Corporate Governance Policy. This committee is comprised of the chairmen of the standing committees of the board, the chairman of the board, and the president and CEO.

 

9
 

 

Nominating Committee Members of this committee are independent directors within the meaning of the Nasdaq listing rules. In 2012, it was decided that, with the exception of the president and CEO, the same directors serving on the Executive and Governance Committee would also serve on the Nominating Committee. The Nominating Committee makes recommendations to the board with respect to nominees for election as directors. In exercising its responsibilities, the Nominating Committee considers general criteria and particular goals and needs of Bancorp for additional competencies or characteristics. The committee also has the authority to engage an outside search firm to source qualified candidates. See page 5 for a discussion of the nomination process.

 

Compensation Committee – Members of this committee are independent directors within the meaning of the Nasdaq listing rules. The Compensation Committee is responsible for developing Bancorp’s executive compensation philosophy and determining all elements of compensation for executive officers including base salaries, short-term incentive compensation, equity awards, and retirement benefits. In addition, the committee considers other compensation and benefit plans on behalf of the board as required by regulation. The committee is charged with assessing whether the compensation plans encourage or reward unnecessary or excessive risk-taking by participants. The committee is also responsible for reviewing and making recommendations for non-employee director compensation. Until recently, the committee reviewed and made recommendations to the board regarding equity awards. In May 2013, after the annual equity process in March, the committee was given the authority to administer the 2005 Omnibus Stock Plan.

 

Credit and Investment Risk Committee – The Credit and Investment Risk Committee has responsibility for approving all loans requiring board approval; reviewing and approving all credit-related activities that are required by law or regulation to be approved by the board, including, but not limited to: reviewing and approving the adequacy of the allowance for loan and lease losses; monitoring the performance and quality of Bancorp’s credit portfolio; monitoring whether Bancorp’s credit risk management activities are aligned with Bancorp’s overall business strategy; and reviewing and approving Bancorp’s credit risk policies. In addition, the committee reviews and approves all investment-related activities that are required by law or regulation to be approved by the board; monitors the performance and quality of the investment portfolio; monitors whether investment risk management activities are aligned with Bancorp’s risk tolerance and business strategies; and oversees the effectiveness and administration of and compliance with all investment-related policies.

 

Current Board Committee Membership and Number of Meetings

Name   Executive &
Governance
  Nominating   Audit   Compensation   Credit &
Investment Risk
Number of meetings in 2013   4   2   8(1)   6   12
Ralph F. Boyd, Jr.                   X
Mark E. Friis   X   Chairman           X
Susan D. Goff           X   X    
Robert E. Henel, Jr.           X       X
Pamela A. Little   X   X       Chairman    
Gary G. Nakamoto           X   X    
Robert L. Orndorff(2)   Chairman   X   X   X   X
Craig A. Ruppert   X   X           Chairman
Daniel J. Schrider   X               X
Dennis A. Starliper   X   X   Chairman        
Mei Xu               X    

(1) The Audit Committee met 4 times in person and 4 times by teleconference.

(2) As chairman of the board, Mr. Orndorff is an ex officio member of all committees.

 

10
 

 

Director Attendance at Board and Committee Meetings

Each of Bancorp’s directors takes his and her commitment to serve on the board very seriously as demonstrated by the superior attendance record achieved each year. During 2013, the board held nine meetings with overall attendance averaging 98%. In accordance with Bancorp’s Corporate Governance Policy, all incumbent directors attended well over 80% of the aggregate of (a) the total number of meetings of the board of directors and (b) the total number of meetings held by all committees on which they served.

 

Attendance at the Annual Meeting of Shareholders

The board of directors believes it is important for all directors to attend the annual meeting of shareholders to show support for Bancorp and to provide an opportunity to interact with shareholders directly. Bancorp has a policy that directors should attend the annual meeting of shareholders unless unable to attend by reason of personal or family illness or other urgent matters. All directors attended the 2013 annual meeting.

 

Stock Ownership Guidelines for Directors

According to Bancorp’s bylaws, qualified directors are required to hold unencumbered shares of Bancorp common stock with a fair market value of $1,000. The Corporate Governance Policy requires this ownership position to increase with each year of service up to the lesser of 5,000 shares or $175,000 in fair market value by January 1st following the director’s fifth anniversary of service.

 

Director Compensation

 

Cash Compensation

Only non-employee directors are compensated for their service as board members. In 2013, non-employee directors received an annual retainer of $14,000 and the chairman of the board received $35,000. Committee chairmen receive an additional retainer as follows: Audit Committee chairman $7,500; Executive & Governance Committee chairman $5,000; Nominating Committee chairman $5,000; Credit & Investment Risk Committee chairman $5,000; and Compensation Committee chairman $5,000.

 

In 2013, non-employee directors received $1,100 for attendance at each meeting of the board of directors and $1,000 for attendance at each committee meeting. Directors are encouraged to attend all meetings in person unless the meeting is called by teleconference. Directors who attended a regular board meeting by phone were paid a reduced meeting fee of $500. Directors were not paid for limited-purpose teleconference meetings, and members of the Nominating Committee were not paid when the Executive & Governance Committee met on the same day. Finally, those directors who served on a regional advisory board were paid $600 for each advisory board meeting attended. All directors of Bancorp also serve as directors of Sandy Spring Bank, for which they did not receive any additional compensation. All meetings of the board and its committees are considered joint meetings of the holding company and the principal subsidiary.

 

Director Fee Deferral Plan

Directors of Bancorp are eligible to defer all or a portion of their fees under the Director Fee Deferral Plan. The amounts deferred accrue interest at 120% of the long-term Applicable Federal Rate which is not considered “above market” or preferential. Except in the case of death or financial emergency, deferred fees and accrued interest are payable only following termination of a director's service. In the event a director dies during active service, the Bank will pay benefits that exceed deferred fees and accrued interest to the extent the Bank owns an insurance policy in effect on the director’s life at the time of death that pays a greater amount than the total of deferred fees and accrued interest.

 

Director Stock Purchase Plan

Each director of Bancorp has the option of using from 50 to 100% of his or her annual retainer fee to purchase newly issued Bancorp common stock at the current fair market value at the time the retainer is paid in accordance with the plan. Directors make an annual election to participate in advance, and participation in the plan is ratified by the board.

 

11
 

 

Equity Compensation

Bancorp directors are eligible to receive non-incentive stock options, stock appreciation rights, and restricted stock under the 2005 Omnibus Stock Plan. On March 27, 2013, the board approved 1,234 shares of restricted stock to each non-employee director with the exception of Mr. Graham whose retirement was imminent. The shares had a grant date fair value of $20.26 per share for a total fair market value of approximately $25,000. The restricted stock will vest over three years in equal increments, and vesting is accelerated upon the permanent departure from the board other than removal for just cause.

 

2013 Non-Employee Director Compensation

 

   Fees Earned or   Stock   Option   All Other     
  Paid in Cash   Awards   Awards   Compensation    
Name  (1)   (2)   (3)   (4)   Total 
Ralph F. Boyd, Jr.  $33,800   $25,000      $617   $59,417 
Mark E. Friis  $46,700   $25,000        $1,657   $73,357 
Susan D. Goff  $34,900   $25,000        $1,657   $61,557 
Solomon Graham (5)  $6,300    -        $379   $6,679 
Robert E. Henel, Jr.  $40,500   $25,000        $1,239   $66,739 
Pamela A. Little  $39,900   $25,000        $1,657   $66,557 
Gary G. Nakamoto  $34,500   $25,000        $1,239   $60,739 
Robert L. Orndorff  $75,900   $25,000        $1,657   $102,557 
Craig A. Ruppert  $44,900   $25,000        $1,657   $71,557 
Dennis A. Starliper  $39,400   $25,000        $1,649   $66,049 
Mei Xu  $27,800   $25,000        $617   $53,417 

 

(1)All or a portion of the reported cash compensation may be deferred under the Director Fee Deferral Plan. Please see the description of “Director Compensation” on page 11.
(2)On March 27, 2013 the directors were granted 1,234 shares of restricted stock. The value reported represents the grant date fair value of the award computed in accordance with FASB ASC Topic 718, and based on a grant date stock price of $20.26. On December 31, 2013, directors Friis, Goff, Little, Orndorff, Ruppert and Starliper each had 2,556 unvested shares of restricted stock; Messrs. Henel and Nakamoto each had 2,110; and Mr. Boyd and Ms. Xu each had 1,234.
(3)On December 31, 2013, certain directors held vested stock options as follows: Mr. Friis, 1,260; Ms. Goff, 2,196; Ms. Little, 1,260; Mr. Orndorff, 2,827; and Mr. Ruppert, 2,535. On December 13, 2013, options to acquire 1,215 shares expired for each of the following directors: Mr. Friis, Ms. Goff, Ms. Little, Mr. Orndorff, and Mr. Ruppert. On December 17, 2013, stock options expired as follows: Ms. Goff, 693; Mr. Orndorff, 1,386; and Mr. Ruppert, 966.
(4)Amounts in this column represent dividends paid on unvested restricted stock.
(5)Mr. Graham retired from the board on May 1, 2013. Per the terms of the individual grant agreements 1,322 shares of restricted stock vested immediately.

 

12
 

 

Stock Ownership of Certain Beneficial Owners

 

The following table sets forth information as of February 11, 2014, with respect to the shares of common stock beneficially owned by each director and director-nominee, by the 2013 named executive officers, and by all directors and executive officers of Bancorp as a group. No individual holds more than 1% of the total outstanding shares of common stock. All directors and officers as a group own 2.4% of Bancorp’s outstanding common stock.

 

Name 

Shares Owned

(1) (2)

   Restricted
Stock
  

Shares That May Be
Acquired Within 60 Days
by Exercising Options(3)

   Total 
Ralph F. Boyd, Jr.   84    1,234    -    1,318 
Mark E. Friis   31,316    2,556    1,260    35,132 
Susan D. Goff   20,921    2,556    2,196    25,673 
Robert E. Henel, Jr.   4,444    2,110    -    6,554 
Pamela A. Little   12,988    2,556    1,260    16,804 
Gary G. Nakamoto   1,513    2,110    -    3,623 
Robert L. Orndorff   160,223    2,556    2,827    165,606 
Craig A. Ruppert   64,560    2,556    2,535    69,651 
Dennis A. Starliper   4,663    2,556    -    7,219 
Mei Xu   1,060    1,234    -    2,294 
Daniel J. Schrider (4)   26,194    36,212    16,625    79,031 
Philip J. Mantua(5)   22,691    16,612    11,800    51,103 
Joseph J. O’Brien(6)   15,878    18,727    8,750    43,355 
R. Louis Caceres(7)   20,033    18,511    11,050    49,594 
Ronald E. Kuykendall(8)   11,897    12,958    10,050    34,905 
All directors and all executive officers as a group (17 persons)   400,234    135,798    78,634    614,666 

   

(1)Under the rules of the SEC, an individual is considered to "beneficially own" any share of common stock which he or she, directly or indirectly, through any contract, arrangement, understanding, relationship, or otherwise, has or shares: (a) voting power, which includes the power to vote, or to direct the voting of, such security; and/or (b) investment power, which includes the power to dispose, or to direct the disposition, of such security.
(2)Only whole shares appear in the table. Fractional shares that may arise from participation in the dividend reinvestment plan are not shown.
(3)Includes stock options exercisable as of February 11, 2014 and within 60 days thereafter.
(4)Mr. Schrider’s shares include 6,899 shares held through employee benefit plans. Stock options previously granted to Mr. Schrider for 5,000 shares each, for a total of 10,000 shares, expired on December 13 and 17, 2013.
(5)Mr. Mantua’s shares include 12,737 shares held through employee benefit plans. Stock options previously granted to Mr. Mantua for 5,000 and 2,200 shares expired on December 13 and 17, 2013 respectively.
(6)Mr. O’Brien’s shares include 4,256 shares held through employee benefit plans.
(7)Stock options previously granted to Mr. Caceres for 5,000 shares each, for a total of 10,000 shares, expired on December 13 and 17, 2013.
(8)Mr. Kuykendall’s shares include 4,359 shares held through employee benefit plans. Stock options previously granted to Mr. Kuykendall for 3,000 and 5,000 shares expired on December 13 and 17, 2013 respectively.

 

13
 

 

Owners of More than 5% of Common Stock

 

The following table lists the beneficial owners of than 5% of Bancorp’s outstanding common stock as of December 31, 2013.

 

Name  Amount and Nature of
Beneficial Ownership
   Percentage of Shares
Outstanding
 
Forest Hill Capital, LLC
100 Morgan Keegan Dr., #430, Little Rock, AR 72202
   1,690,303(1)   6.8%
           

BlackRock, Inc.

40 East 52nd Street, New York, NY 10022

   1,572,710(2)   6.3%
           
Columbia Wanger Asset Management, LLC
227 West Monroe Street Ste 3000, Chicago, IL 60606
   1,556,632(3)   6.2%
           
T. Rowe Price Associates, Inc.
100 East Pratt Street, Baltimore, MD 21202
   1,481,980(4)   5.9%
           
Dimensional Fund Advisors LP
6300 Bee Cave Road, Austin, TX 78746
   1,354,878(5)   5.4%

 

(1)According to the Schedule 13G filed by Forest Hill Capital, LLC, with the SEC on February 14, 2014, Forest Hill Capital, LLC and Mark Lee have shared voting power with respect to 573,999 shares and shared dispositive power with respect to 1,690,303 shares.
(2)According to the Schedule 13G filed by Blackrock, Inc., with the SEC on January 30, 2014, BlackRock, Inc., has sole voting power with respect to 1,516,377 shares and sole dispositive power with respect to 1,572,710 shares.
(3)According to the Schedule 13G filed by Columbia Wanger Asset Management, LLC, with the SEC on February 6, 2014, Columbia Wanger Asset Management had sole voting power with respect to 1,504,632 shares and sole dispositive power with respect to 1,556,632 shares.
(4)According to the Schedule 13G filed by T. Rowe Price Associates, Inc. (Price Associates) on February 13, 2014, Price Associates has sole voting power with respect to 424,350 shares and sole dispositive power with respect to 1,481,980 shares. These securities are owned by various individual and institutional investors which Price Associates serves as an investment adviser with power to direct investments and/or sole power to vote the securities. For the purposes of the reporting requirements of the Securities Exchange Act of 1934, Price Associates is deemed to be a beneficial owner of such securities; however, Price Associates expressly disclaims that it is, in fact, the beneficial owner of such securities.
(5)According to the Schedule 13G filed by Dimensional Fund Advisors LP on February 10, 2014, Dimensional Fund Advisors had sole voting power with respect to 1,297,070 shares and sole dispositive power with respect to 1,354,878 shares.

 

Section 16(a) Beneficial Ownership Reporting Compliance

 

Section 16(a) of the Securities Exchange Act of 1934 requires that Bancorp's executive officers and directors, and any persons who own more than ten percent of a registered class of Bancorp's equity securities file reports of ownership and changes in ownership with the SEC. Specific dates for such filings have been established by the SEC, and Bancorp is required to report in this proxy statement any failure to file reports in a timely manner in 2013. Based solely on the review of the copies of forms it has received and the written representation from each person, all of Bancorp's executive officers and directors have complied with filing requirements applicable to them with respect to transactions during 2013.

 

Transactions and Relationships with Management

 

Directors and officers of Bancorp obtain banking products and services from Sandy Spring Bank in the ordinary course of business. Such services may include but are not limited to deposit accounts, loans, trust services, asset management, and insurance for personal or business needs. These products and services are provided on substantially the same terms, including interest rates and collateral on loans, as those prevailing at the same time for comparable transactions with persons not related to Bancorp and the Bank. In the opinion of management, these transactions do not involve more than the normal risk of collectability or present other unfavorable features.

 

14
 

 

Related party transactions involving executive officers or directors, as defined in Item 404 of SEC Regulation S-K, are subject to review by the board. As required by federal regulations, extensions of credit by the Bank to directors and executive officers are subject to the procedural and financial requirements of Regulation O of the Board of Governors of the Federal Reserve System, which generally require advance approval of such transactions by disinterested directors. Extensions of credit to directors or officers of Bancorp and Bank are subject to approval by the disinterested members of the Credit & Investment Risk Committee. If total exposure to an officer or director exceeds $500,000, extensions of credit to that officer or director are subject to approval by all disinterested directors on the board. Related party transactions as defined in Item 404 (generally, any financial transactions, arrangements, or relationships, regardless of dollar amount, other than extensions of credit and bank deposits) are reviewed by the independent directors with the affected director not present or voting.

 

Compensation Discussion and Analysis

 

The following discussion and analysis is intended to provide shareholders with a detailed description of Bancorp's executive compensation philosophy, components, and the factors used by the Compensation Committee (or “committee” within this section) for determining executive compensation in 2013. This discussion should be read in conjunction with the compensation tables and accompanying narrative that can be found starting on page 25. The analysis concentrates on compensation for the named executive officers for 2013, who are described as follows. More detailed biographical information may be found on the Investor Relations page of www.sandyspringbank.com.

 

Daniel J. Schrider, 49, President and Chief Executive Officer

Mr. Schrider was named President and CEO on January 1, 2009 in a planned succession from the company’s prior leadership. At that time he was also named to the board of directors. Mr. Schrider has worked for Sandy Spring Bank for 25 years, primarily in commercial banking. Prior to being appointed President and CEO he was the EVP and Chief Credit Officer.

 

Philip J. Mantua, 55, Executive Vice President and Chief Financial Officer

Mr. Mantua was named CFO of Bancorp in 2004. He joined Sandy Spring Bank in 1999 as Director of Managerial Accounting after working 15 years in the consulting and research field related to strategic planning and asset/liability systems for financial institutions.

 

Joseph J. O’Brien, Jr., 50, Executive Vice President for Commercial and Retail Banking

Mr. O’Brien was hired in 2007 as the market president for Northern Virginia having been the Chief Lending Officer for the former Mercantile Potomac Bank. At present, Mr. O’Brien’s scope of responsibility includes all commercial and retail banking for Sandy Spring Bank.

 

R. Louis Caceres, 51, Executive Vice President for Wealth Management, Insurance, Mortgage, and Private Banking

Mr. Caceres joined Sandy Spring Bank in 1999 as retail sales leader with a strong background in retail and personal investment banking. He was named to executive management in 2002 and currently leads the wealth management, insurance, mortgage and private banking business lines including the Bank’s subsidiaries: West Financial Services, Inc. and Sandy Spring Insurance Corporation.

 

Ronald E. Kuykendall, 61, Executive Vice President, General Counsel and Secretary

Mr. Kuykendall was hired as General Counsel in 2000 and was named to executive management in 2002. He provides leadership to Bancorp and its subsidiaries in all legal, governance, regulatory and general insurance matters. Prior to joining Sandy Spring Bank, he was Associate General Counsel for SunTrust Bank and Senior Corporate Counsel for First Union National Bank in Richmond, Virginia.

 

15
 

 

Summary of 2013 Performance

 

Sandy Spring Bancorp achieved record earnings of $44.4 million in 2013, a 22% increase over 2012, and has clearly emerged from the turbulent economic recession in a position of strength. While all asset quality measures continued to improve substantially, the focus for 2013 turned to quality loan growth and balanced earnings performance from core banking operations and fee-based business lines.

 

In addition to remaining well-capitalized by all regulatory definitions, Bancorp achieved the following key results in 2013:

 

·22% increase in net income
·33% increase in dividends to shareholders
·10% growth in total loans
·35% decrease in nonperforming assets
·7% increase in net interest income
·10% increase in wealth management income
·7% increase in insurance agency fees
·1.11% return on average assets
·9.11% return on average equity

 

The details of Bancorp’s performance are provided in the Annual Report on Form 10-K for the year ended December 31, 2013.

 

Summary of Executive Compensation Decisions Since the Last Proxy Statement

 

The Compensation Committee began its work early in 2013 by reviewing the established compensation philosophy, examining relevant market data, and considering Bancorp’s 2012 financial performance and the goals and objectives set forth in the 2013 financial plan.

 

There were no material changes to the elements of executive compensation in 2013. The committee continued to utilize base salary, annual cash bonus, and equity awards as the primary elements of total direct compensation.

 

The committee recommended, and the board approved, increases to base salaries and the target cash incentive awards for 2013 that were both consistent with market data provided by an independent compensation consultant. The incentive award goals and objectives approved for 2013 were aligned with the annual financial plan, under the Executive Team Incentive Plan (“ETIP”), and provided incentive for above-plan performance up to a maximum of 150% of target. The results for 2013 paid out a bonus equal to 111.24% of target as described under Performance-Based Incentive Compensation on page 17.

 

In recognition for outstanding results in 2012, the committee recommended, and the board approved, equity awards in March 2013 that were slightly above market as described under Long-Term, Equity-based Compensation on page 19.

 

The committee recommended, and the board approved, the 2013 criteria for the Executive Incentive Retirement Plan (“EIRP”) based on return on average assets (“ROAA”) compared to a defined group of peer banks. Bancorp’s 2013 ROAA was 1.11% compared to that of the median of peers at 0.86% or 128.36% of the peer group average, resulting in a deferral bonuses for the executive participants as described under Deferred Compensation and Retirement Benefits on page 19.

 

16
 

 

“Say On Pay” Vote

 

On May 1, 2013, shareholders were asked to vote on a non-binding resolution to approve the compensation for the named executive officers, commonly referred to as a “say on pay” vote. The resolution was approved with a 92% affirmative vote, demonstrating strong support of the Compensation Committee’s actions.

 

Overall Compensation Philosophy & Guiding Principles

 

Bancorp’s executive compensation philosophy has several objectives:

 

·achieve Bancorp’s strategic, performance objectives;
·attract, retain, and motivate the talent needed to achieve the strategic objectives;
·be competitive in comparison to local, regional and industry compensation data;
·reward a balanced approach to short and long-term performance;
·link executive interests with those of shareholders; and
·ensure executives are not encouraged or rewarded for taking excessive risk.

 

The committee strives to ensure the executives have a market-driven level of base compensation and benefits, with the opportunity for significant short and long-term rewards tied to company performance and shareholder value.

 

The primary elements of direct compensation are base salary, annual performance-based incentive compensation, and long-term equity-based compensation. Each of these compensation elements are externally benchmarked against comparably-sized banks within a defined geographic market.

 

Direct Compensation

 

Base Salary

Base salary is a fundamental element of executive compensation, and the committee reviews salaries in March in conjunction with annual performance appraisals for the preceding year.

 

In determining base salaries, the committee considers the executive's qualifications and experience, scope of responsibilities, the goals and objectives established for the executive, the executive's past performance, as well as competitive salary practices at financial institutions in the benchmarking peer group (see "Pay Levels and Benchmarking" on page 22). The committee seeks to pay a base salary relative to the median of the peer group. Generally, below median would be for newly appointed or developing executives while above median would be for experienced, long-term, and high-performing executives.

 

Executive  2012
Base Salary
   Amount of
Increase
   2013
Base Salary
Eff. April 1, 2013
   Percent
Increase
 
Daniel J. Schrider  $487,000   $29,000   $516,000    5.95%
Philip J. Mantua  $285,000   $15,000   $300,000    5.26%
Joseph J. O’Brien, Jr.  $310,000   $15,000   $325,000    4.84%
R. Louis Caceres  $290,000   $12,500   $302,500    4.31%
Ronald E. Kuykendall  $242,500   $10,500   $253,000    4.33%

 

Performance-Based Incentive Compensation

The Executive Team Incentive Plan (ETIP) is intended to provide participants a significant, plan-based award tied to the attainment of specific corporate goals identified and approved by the board. The 2013 target incentive opportunity was benchmarked against peer banks and expressed as a percentage of base salary, as shown on page 18.

 

17
 

 

The corporate goals were tied directly to Bancorp’s 2013 financial plan and were selected because they contribute to the long-term viability of the company; develop immediate and future revenue; and build Bancorp’s general franchise value. The committee also believes that having multiple goals provides a balanced approach while discouraging excessive risk-taking by participants, all of which is consistent with Bancorp’s compensation philosophy.

 

Each corporate goal was given a “threshold” or minimum performance level, a “target” level of performance equal to the 2013 financial plan and a “maximum” level at which the award opportunity was capped. For achievement of threshold level, each executive participant would earn 50% of his respective target opportunity. Achievement of the target performance level would earn the target award, and achievement of the maximum performance level would earn 150% of the target opportunity. Results for any goal that fell between performance levels were interpolated to calculate a proportionate incentive amount. Finally, the committee established a goal of 90% of planned net income as a minimum performance trigger to achieve before any award would be paid.

 

Per the terms of the ETIP, the committee certified the results for the established goals, exercised its discretion over the awards, and approved the payments to the executive participants.

 

The corporate goals, respective weights and results for 2013 were:

 

Corporate Goal  Weight   Percentage of
Incentive
Opportunity Earned
   Contribution to
Cash Award
(Wgt x % Earned)
 
Pre-tax, Pre-provision, Net Income Growth(1)   25%   150.00%   37.50%
Fee-based Revenue Growth(2)   15%   0.00%   0.00%
Efficiency Ratio (non-GAAP)   15%   150.00%   22.50%
NPAs to Total Assets   15%   150.00%   22.50%
Average Loan Growth   15%   104.37%   15.66%
Average Core Deposit Growth(3)   15%   87.23%   13.08%
Percentage of Incentive Opportunity Earned             111.24%

  

(1)Excluded one-time merger costs associated with the acquisition of CommerceFirst Bancorp in 2012.
(2)Fee-based revenue sources were defined as gains on sale of mortgages, insurance commissions, investment services income, revenue from West Financial Services, and trust fee income.
(3)Core deposits were defined as checking and savings accounts, money market accounts, and repurchase agreements.

 

For 2013, the incentive opportunity and cash awards for ETIP were:

 

Executive  Base Salary   2013 ETIP Incentive
Award Opportunity at
100% of Target
   2013 ETIP Incentive
Award Opportunity
Earned at Target
   2013 ETIP Incentive
Award Earned at
111.24% of Target
 
Daniel J. Schrider  $516,000    50.0%  $258,000   $286,999 
Philip J. Mantua  $300,000    35.0%  $105,000   $116,802 
Joseph J. O’Brien, Jr.  $325,000    40.0%  $130,000   $144,612 
R. Louis Caceres  $302,500    40.0%  $121,000   $134,600 
Ronald E. Kuykendall  $253,000    35.0%  $88,550   $98,503 

 

18
 

 

Long-Term, Equity-Based Compensation

Bancorp’s compensation philosophy identifies equity-based compensation as among the most effective means of creating a link between the interests of Bancorp's shareholders, the performance of the company and executive management. In 2013, the committee utilized time-vested restricted stock to accomplish this objective.

 

Awards of restricted stock were granted under Bancorp’s 2005 Omnibus Stock Plan. The committee recommended awards for approval by the independent members of the board.

 

The committee may consider grants at any time during the year. However, the committee traditionally considers equity awards in March in conjunction with the annual performance appraisal process. Therefore, the awards made in March 2013 recognized that 2012 results exceeded plan goals and, therefore, were slightly above market. The awards were expressed as a percentage of base salary as of December 31, 2012, and were approved by the board on March 27, 2013 as follows:

 

Executive  Salary as of
12/31/2012
   Equity Award as
a percentage of
salary
   Economic Value
of Equity
 
Daniel J. Schrider  $487,000    54%  $262,980 
Philip J. Mantua  $285,000    37%  $105,453 
Joseph J.  O'Brien, Jr.  $310,000    42%  $130,191 
R. Louis Caceres  $290,000    42%  $121,803 
Ronald E. Kuykendall  $242,500    37%  $89,732 

 

Under the 2005 Omnibus Stock Plan, the number of shares constituting the restricted stock award was determined by the closing stock price on the grant date. The actual number of shares was rounded to the nearest whole share. These awards of restricted stock vest in equal increments over five years and support a goal of retention of key leaders. The restricted stock will vest immediately upon the death or disability of the executive, or upon a change in control. Additional detail is provided in the Grants of Plan-Based Awards table on page 27.

 

Deferred Compensation and Retirement Benefits

 

Executive Incentive Retirement Plan (EIRP)

All of the named executive officers participate in the Executive Incentive Retirement Plan (EIRP), an annual deferred bonus plan. The EIRP replaced Supplemental Executive Retirement Agreements (SERAs) with certain executive officers in 2008. Prior balances carried over from the SERAs vest over a period of 15 years and automatically vest upon the executive’s death or disability or upon a change in control. Deferral bonuses and earnings paid under the EIRP vest immediately.

 

The executive’s vested account balance in the EIRP (including balances accrued under the former SERAs) will be distributed to the executive following termination of employment either in a lump sum or in installments, at the election of the executive. No payments will be made to an executive who is terminated for just cause as defined in the plan.

 

Earnings on EIRP balances accrue at an interest rate equal to 120% of the long-term Applicable Federal Rate, adjusted monthly. By tying the interest rate to this standard, the EIRP provides a reasonable rate of interest that is not considered above market.

 

The EIRP was amended in 2011 to provide a minimum, guaranteed annual deferral bonus of 3% of base salary. There were several purposes for establishing the minimum payment including: the creation of a desirable plan that will attract and retain executive talent; provision for some stability for retirement planning; and to help bridge the gap that commonly occurs for executives whose base pay exceeds the maximum allowable compensation levels established for other retirement plans such as 401(k).

 

19
 

 

The EIRP requires the board to establish specific criteria each year to determine the amount of the deferral bonus to be paid over the guaranteed minimum. For 2013, the board established the attainment of return on average assets compared to peer banks. Due to the potential for volatility in the peer group data, the committee used the median of peer data rather than average in order to eliminate any outlying results. The schedule for the 2013 deferral bonus was approved as follows:

 

Return on Average Assets
Percentile Versus Peer Group
  Deferral Bonus for
Executive Officers
% of Base Salary
   Deferral Bonus for
President & CEO
% of Base Salary
 
  80% or below    minimum 3.000%    minimum 3.000% 
  81% to   90%   4.500%   5.125%
  91% to 100%   6.500%   7.250%
101% to 110%   7.500%   9.375%
111% to 120%   9.000%   11.500%
121% to 130%   10.500%   13.625%
131% to 140%   12.000%   15.750%
141% to 150%   13.500%   17.875%
151% or above   15.000%   20.000%

  

Bancorp’s return on average assets for 2013 was 1.11% compared to the peer group median of 0.86%, or 128.36% of the peer group average, resulting in a deferral bonus of 13.625% of salary for Mr. Schrider and of 10.5% of salary for the other executive officers. Results are further described in the Grants of Plan-Based Awards table on page 27.

 

401(k) Plan

The named executive officers are eligible to participate in benefit plans available to all employees, including the Sandy Spring Bank 401(k) Plan. The 401(k) Plan provides a 100% match on the first 3% of salary deferred and a 50% on the next 2% of salary deferred up to the maximum allowed by the IRS regulations.

 

Pension Plan

The Sandy Spring Bancorp, Inc. Retirement Income Plan (Pension Plan) was generally available to employees through December 31, 2007 at which time the Pension Plan was frozen. Of the named executive officers, Mr. Schrider, Mr. Mantua, Mr. Caceres, and Mr. Kuykendall are participants. The accumulated benefit for each may be found on page 28.

 

Benefits under the Pension Plan are provided on a 10-year certain and life basis and are not subject to deduction for Social Security or other offset amounts. Earnings covered by the Pension Plan are total wages, including elective pre-tax contributions under Section 401(k) of the Internal Revenue Code, bonuses, and other cash compensation, which for the named executive officers correspond, in general, to the total of the amounts in the "Salary" and "Non-Equity Incentive Plan Compensation" columns in the Summary Compensation Table on page 25, up to a total of $255,000 in 2013.

 

The Pension Plan benefit equals the sum of three parts: (a) the benefit accrued as of December 31, 2000, based on the formula of 1.5% of highest five-year average salary as of that date times years of service as of that date, plus (b) 1.75% of each year's earnings after December 31, 2000 (1.75% of career average earnings) through December 31, 2005, and (c) 1.0% of each year's earnings thereafter. The Pension Plan permits early retirement at age 55 after at least 10 years of service completed after December 31, 2000.

 

20
 

 

Business-Related Benefits and Perquisites

 

The committee believes that perquisites should be limited in scope and have a business-related purpose. The committee periodically reviews perquisites to ensure alignment with the desired philosophy. The committee approves specific perquisites or benefits for individuals based on the needs of the position.

 

In 2013, perquisites for all of the named executive officers included eligibility for a company-paid, supplemental long-term disability insurance policy and a long-term care insurance policy, and a comprehensive executive health screening the values for which, if applicable, are represented under “All Other Compensation” in the Summary of Compensation table on page 25.

 

In addition, Mr. Schrider receives the use of a company-paid vehicle. Mr. Caceres and Mr. O’Brien each receive a car allowance of $1,000 per month. Mr. O’Brien maintains a membership, at company expense, at a country club in Northern Virginia for business development purposes. Mr. O’Brien reimburses the Company for personal use of the membership. Mr. Schrider, Mr. Mantua, and Mr. Caceres have access to a corporate membership at a local country club for business purposes.

 

Role of Management, the Compensation Committee, and Compensation Consultants in the Executive Compensation Process

 

Role of Independent Compensation Consultant

In 2013, the Compensation Committee was advised by Pearl Meyer & Partners, LLC (PM&P), an independent consulting firm specializing in executive compensation. PM&P was engaged by the committee for the sole purpose of providing market data, information on compensation trends, and commentary and analysis relating to executive and director compensation. PM&P was not engaged for any other purpose by any other affiliate of Bancorp. Further, the aggregate fees paid to the consultant on an annual basis were under $120,000 and represented less than 1% of PM&P’s 2012 revenue; and neither the board nor PM&P is aware of any personal or business relationship between PM&P, their employees and Bancorp or any member of the board.

 

In general, PM&P provided compensation benchmarking and analytical data and rendered advice to the committee regarding all aspects of the committee's compensation decisions. The committee had direct access to the consultant and control over the engagement. PM&P was engaged to 1) conduct a review and competitive assessment of total compensation and benefits for all executive officers, 2) provide a comprehensive assessment of the competitiveness and effectiveness of the total executive compensation programs, 3) assist in the identification of relevant peer groups, and provide market data used by the committee for benchmarking, and 4) provide advice regarding levels and components of compensation for each named executive officer.

 

Role of Management

In 2013, Mr. Schrider and the executive officers, as customary, were responsible for the development of Bancorp’s annual business and financial plans, which were reviewed and approved by the board of directors. The business plan provided the foundation for setting performance goals and targets to be achieved during the fiscal year and included in incentive compensation plans.

 

Based on the information provided by PM&P and at the direction of the committee, Mr. Schrider developed recommendations for executive compensation other than his own. Mr. Kuykendall provided the committee with legal interpretation and guidance on governance issues. Mr. Mantua provided the committee with information regarding Bancorp’s performance and comparisons with peer banks’ performance.

 

Messrs. Schrider, Mantua, and Kuykendall, as well as other members of management regularly attended portions of the Compensation Committee meetings where company performance, market considerations, and legal analyses were discussed. However, management was not present during final deliberations on executive compensation, and only committee members voted on executive compensation matters.

 

21
 


Role of the Compensation Committee

The basic responsibilities of the Compensation Committee were to review, recommend or approve compensation plans and policies applicable to the named executive officers, including participation and performance measures; to consider the relationship of corporate performance to total compensation; to recommend salary and bonus levels and equity-based awards for executive officers for consideration by the board of directors; and to review the adequacy and effectiveness of various compensation and benefit plans and succession planning of Bancorp. The chairman of the committee reported committee actions or recommendations to the board of directors following each committee meeting.

 

The 2013 CEO evaluation process was coordinated by Furr Resources, Inc., and involved receiving feedback from each director separately and anonymously for compilation. The Executive and Governance Committee reviewed the compiled evaluation and provided feedback to Mr. Schrider. The Compensation Committee used the results of this evaluation in compensation decisions concerning Mr. Schrider.

 

Decisions regarding compensation for the named executive officers were made by the committee with consideration given to recommendations from Mr. Schrider and PM&P. Decisions by the committee with respect to compensation were approved by the board of directors.

 

The committee has the authority to obtain advice and assistance from internal or external legal, human resources, accounting or other experts, advisors, or consultants as it deems desirable or appropriate. The committee has sole authority to retain and terminate any compensation consultant and to approve the fee and the terms of engagement. Details on the committee's functions are described in its charter, which has been approved by the board of directors and is available on Bancorp’s Investor Relations web site maintained at www.sandyspringbank.com.

 

Factors for Determining Compensation

 

Bancorp’s Goal Setting for Compensation Purposes

On an annual basis, the board of directors approves Bancorp’s annual financial plan. This plan is designed to support a multi-year strategic plan by setting annual targets for achievement. Once the financial plan is approved by the board of directors, the performance goals for the ETIP and EIRP are derived directly from the stated target financial results. Mr. Schrider and Mr. Mantua report on the performance of Bancorp to the board of directors at each regularly scheduled meeting.

 

Pay Levels and Benchmarking

Pay levels for executives are determined using a number of factors, including: the individual's role and job responsibilities; the individual's experience and expertise; the pay levels of internal peers; pay levels in the competitive market for similar positions; performance and contribution of the individual; and performance of Bancorp as a whole. Each of these factors is analyzed as part of the compensation review process, with an emphasis placed on company performance and market information.

 

The committee assessed competitive market compensation using a number of data sources in order to gauge industry practices of other banking organizations including information publicly disclosed by a selected peer group of publicly-traded banking organizations. The specific elements of compensation reviewed as part of this comparable company analysis included base salaries, annual performance bonuses, and long-term incentives relative to the peer group. Matches to proxy compensation data were made based on the role of the executive, rather than rank to ensure a better comparison.

 

The peer group used in 2013 was compiled by PM&P and approved by the committee. It includes publicly-traded banking organizations of similar asset size in the geographic region. The peer group is reviewed and updated annually for appropriateness and compatibility. For 2013, the committee approved the following peer group of 26 banks located in: Maryland, Delaware, Pennsylvania, Virginia, West Virginia, Ohio, New Jersey, New York and North Carolina:

 

22
 

 

BNC Bancorp NC Metro Bancorp, Inc. PA
Cardinal Financial Corporation VA National Penn Bancshares, Inc. PA
City Holding Company WV NBT Bancorp, Inc. PA
Community Bank System, Inc. NY S&T Bancorp, Inc. PA
Eagle Bancorp, Inc. MD StellarOne Corp. VA
First Commonwealth Financial Corp. PA Sterling Bancorp NY
Park National Corporation OH Sun Bancorp, Inc. NJ
Financial Institutions, Inc. NY Tompkins Financial Corp. NY
First Bancorp NC TowneBank VA
First Community Bancshares, Inc. VA Union First Mkt Bankshares Corp. VA
First Financial Bancorp OH United Bankshares, Inc. WV
Hudson Valley Holding Corp. NY Virginia Commerce Bancorp, Inc. VA
Lakeland Bancorp, Inc. NJ WesBanco, Inc. WV

 

The peer group data was drawn from 2012 proxy statements reporting 2011 data. The identified peers had assets that ranged from approximately $2.2 to $8.5 billion in assets and median asset size of approximately $3.3 billion which placed Bancorp at the 58th percentile in asset size. PM&P applied customary statistical tools to compensate for the age of the data and the geographic cost of living differences between the regional peer group and the greater Washington, D.C., metropolitan area.

 

Committee Discretion and Final Compensation Decisions

The committee retains the discretion to decrease all forms of incentive payouts based on significant individual or Bancorp performance shortfalls. The committee also retains the discretion to increase awards or consider special awards for significant performance, or due to subjective factors. No discretionary adjustments or special awards were made in 2013.

 

Clawback Policy

In December 2012, the committee recommended and the board approved a Policy for the Recovery of Performance Compensation, also known as a clawback policy. This policy was approved in anticipation of the final rules to be issued under The Dodd-Frank Act.

 

The policy states that in the event Bancorp is required to prepare an accounting restatement due to the material noncompliance by Bancorp with any financial reporting requirement under the securities laws, Bancorp, at the direction and sole discretion of the Compensation Committee and the board of directors, will recover from any current or former executive officer of the Company who received incentive-based compensation (including stock options awarded as compensation) during the three years preceding the date on which Bancorp is required to prepare the accounting restatement, based on the erroneous data, in excess of what would have been paid to the executive officer under the accounting restatement.

 

Impact of Accounting and Taxation on the Form of Compensation

The committee and Bancorp consider the accounting and tax (individual and corporate) consequences of the compensation plans prior to making any changes to the plans. The committee has considered the impact of FASB ASC Topic 718, which Bancorp adopted on January 1, 2006, on Bancorp's use of equity-based awards. This consideration factored heavily in the decision to use awards of restricted stock.

 

Section 162(m) of the Internal Revenue Code concerns the tax deductibility of compensation paid to the CEO and each of the three highest compensated officers, other than principal financial officer. The deduction is generally limited to $1 million unless the compensation qualifies as “performance-based” or falls under other specified exceptions. As Bancorp’s executive compensation approaches this threshold, the committee will monitor compensation for deductibility. The committee believes in maintaining a competitive structure that may result in non-deductible compensation expenses if such a structure is in the best interests of Bancorp and its shareholders.

 

23
 

 

Risk Assessment of Compensation Policies and Practices

The committee, in consultation with management, has previously assessed the compensation policies and practices applicable to the named executive officers. The committee is in agreement that the compensation plans, policies, and practices of Bancorp do not encourage or motivate executive officers to take unnecessary or excessive risks that would pose a material threat to Bancorp.

 

Stock Ownership Guidelines for Executives

Bancorp does not currently have a formal stock ownership requirement for executives. However, all of the named executive officers own Bancorp common stock, and their ownership interests have increased through awards of restricted stock and voluntary participation in employee benefit plans to the point where, excluding options, each holds between two and three times their respective base salaries. Bancorp retains the discretion to implement a minimum ownership requirement or mandatory holding period for shares received under the equity compensation plan.

 

Compensation Committee Report

 

The Compensation Committee has reviewed and discussed the foregoing Compensation Discussion and Analysis with management. Based on this review and discussion, the committee has recommended to the board of directors that the Compensation Discussion and Analysis be included in this proxy statement and incorporated by reference in Bancorp’s Annual Report on Form 10-K for the year ended December 31, 2013.

 

March 5, 2014  
Pamela A. Little, Chairman
  Susan Goff
  Gary G. Nakamoto
  Robert L. Orndorff
  Mei Xu

 

24
 

 

Executive Compensation Tables

 

Summary of Compensation Table

The following table summarizes compensation earned by or awarded to Bancorp's named executive officers for the three most recent completed fiscal years.

 

Name and
Principal Position
    Year   Salary   Stock
Awards
(1)
   Non-Equity
Incentive Plan
Compensation
(2)
   Change in
Pension Value
& Nonqualified
Deferred
Compensation
Earnings
(3)
   All Other
Compensation
(4)
   Total 
                           
Daniel J. Schrider   2013   $508,192   $262,975   $366,508   $9,084   $48,959   $1,195,719 
President, Chief   2012   $481,885   $210,608   $258,016   $8,401   $41,800   $1,000,709 
Executive Officer   2011   $463,154   $202,506   $174,589   $7,905   $34,515   $882,669 
Philip J. Mantua   2013   $295,962   $105,453   $159,410   $6,534   $24,045   $591,404 
EVP, Chief Financial   2012   $279,615   $79,504   $123,817   $5,803   $22,099   $510,838 
Officer   2011   $262,308   $114,757   $80,382   $5,449   $15,494   $478,390 
Joseph J. O'Brien, Jr.   2013   $320,962   $130,191   $182,419   $-   $40,608   $674,180 
EVP, Commercial &   2012   $304,615   $101,491   $127,636   $-   $39,235   $572,977 
 Retail Banking   2011   $283,319   $119,242   $86,550   $-   $33,887   $522,998 
R. Louis Caceres   2013   $299,135   $121,803   $175,318   $7,968   $43,600   $647,824 
EVP, Wealth Mgmt,   2012   $286,231   $96,603   $124,021   $6,847   $39,898   $553,600 
Mortgage, Insurance   2011   $273,088   $119,242   $88,882   $5,955   $35,514   $522,681 
Ronald E. Kuykendall   2013   $250,173   $89,732   $139,488   $12,604   $27,146   $519,143 
EVP, General                                   
Counsel & Secretary                                   

 

(1)Represents the grant date fair value for the awards computed in accordance with FASB ASC Topic 718 (see Note 13 to the Consolidated Financial Statements in Bancorp’s Annual Report on Form 10-K).

(2)Represents payments from the Executive Team Incentive Plan (ETIP), contributions to the Executive Incentive Retirement Plan (EIRP) and earnings on existing balances within the EIRP as shown below:

 

               Total Non-equity 
   Payments   Contributions to   Earnings on   Incentive Plan 
   from ETIP   the EIRP   EIRP   Compensation 
Daniel J. Schrider  $286,999   $70,305   $9,204   $366,508 
Philip J. Mantua  $116,802   $31,500   $11,108   $159,410 
Joseph J. O’Brien, Jr.  $144,612   $34,125   $3,682   $182,419 
R. Louis Caceres  $134,600   $31,763   $8,955   $175,318 
Ronald E. Kuykendall  $98,503   $26,565   $14,420   $139,488 

 

(3)This column presents the change in present value of the accumulated benefit with respect to Bancorp's Pension Plan for each year. The Pension Plan was frozen in 2007. See the table of Pension Benefits on page 28.
(4)This column consists of other items of compensation and the value of perquisites and personal benefits for the named executive officers including as applicable: educational benefits, supplemental long term care and disability insurance, executive health screening, and life insurance premiums. Mr. Schrider also has the use of a company-owned vehicle. Each executive received dividends on restricted stock as follows: Mr. Schrider received $22,766; Mr. Mantua received $10,625; Mr. O’Brien received $11,807; Mr. Caceres received $11,776; and Mr. Kuykendall received $7,298. Messrs. O’Brien and Caceres each received $12,000 in car allowance. Each executive received $10,200 in 401(k) matching funds.

 

25
 

 

 

Outstanding Equity Awards at Fiscal Year End

This table shows the outstanding equity awards held by the named executive officers at December 31, 2013.

 

      Option Awards   Stock Awards 
Name  Grant Date  Number of
Securities
Underlying
Unexercised
Options
Exercisable
   Number of
Securities
Underlying
Unexercised
Options
Unexercisable
   Option
Exercise
Price
   Option
Expiration
Date
   Number 
of Shares 
or Units 
of Stock 
That
Have Not
Vested
   Market
Value of
Shares or
Units of
Stock 
That
Have Not
Vested
 
       (#)(1)   (#)   ($)        (#)(1)    ($)(2) 
 Daniel J. Schrider  12/15/2004   6,625    -    38.00    12/15/2014    -    - 
   3/26/2008   10,000    -    27.96    3/26/2015    -    - 
   3/25/2009   -    -    -    -  (3)   2,473    69,714 
   3/31/2010   -    -    -    -  (4)   5,400    152,226 
   3/30/2011   -    -    -    -  (5)    6,501    183,263 
   3/28/2012   -    -    -    -  (6)  8,858    249,707 
   3/27/2013   -    -    -    -  (7)  12,980    365,906 
 Philip J. Mantua  12/15/2004   6,050    -    38.00    12/15/2014    -    - 
   3/26/2008   5,750    -    27.96    3/26/2015    -    - 
   3/25/2009   -    -    -    -  (3)   1,319    37,183 
   3/31/2010   -    -    -    -  (4)   3,060    86,261 
   3/30/2011   -    -    -    -  (5)    3,684    103,852 
   3/28/2012   -    -    -    -  (6)   3,344    94,267 
   3/27/2013   -    -    -    -  (7)     5,205    146,729 
Joseph J. O’Brien, Jr.  7/23/2007   2,500    -    28.59    7/23/2014    -    - 
   12/19/2007   1,250    -    29.44    12/19/2014    -    - 
   3/26/2008   5,000    -    27.96    3/26/2015    -    - 
   3/25/2009   -    -    -    -  (3)   1,024    28,867 
   3/31/2010   -    -    -    -  (4)   3,180    89,644 
   3/30/2011   -    -    -    -  (5)    3,828    107,911 
   3/28/2012   -    -    -    -  (6)   4,268    120,315 
   3/27/2013   -    -    -    -  (7)   6,426    181,149 
 R. Louis Caceres  12/15/2004   6,050    -    38.00    12/15/2014    -    - 
   3/26/2008   5,000    -    27.96     3/26/2015    -    - 
   3/25/2009   -    -    -    -  (3)   1,428    40,255 
   3/31/2010   -    -    -    -  (4)   3,180    89,644 
   3/30/2011   -    -    -    -  (5)    3,828    107,911 
   3/28/2012   -    -    -    -  (6)   4,063    114,536 
   3/27/2013   -    -    -    -  (7)   6,012    169,478 
Ronald E. Kuykendall  12/15/2004   6,050    -    38.00    12/15/2014    -    - 
   3/26/2008   4,000    -    27.96    3/26/2015    -    - 
   3/25/2009   -    -    -    -  (3)        936    26,386 
   3/31/2010   -    -    -    -  (4)   2,100    59,199 
   3/30/2011   -    -    -    -  (5)   2,527    71,236 
   3/28/2012   -    -    -    -  (6)   2,966    83,612 
   3/27/2013   -    -    -    -  (7)   4,429    124,854 
(1)All outstanding equity awards were issued under the 1999 Stock Option Plan or the 2005 Omnibus Stock Plan.
(2)Aggregate market values are based upon the closing price of $28.19 on December 31, 2013.
(3)Remaining shares granted on March 25, 2009 will vest ratably on the anniversary of the grant through 2014.
(4)Remaining shares granted on March 31, 2010 will vest ratably on the anniversary of the grant through 2015.
(5)Remaining shares granted on March 30, 2011 will vest ratably on the anniversary of the grant through 2016.
(6)Remaining shares granted on March 28, 2012 will vest ratably on the anniversary of the grant through 2017.
(7)Shares granted on March 27, 2013 will vest ratably beginning April 1, 2014 and each April 1st through 2018.

 

26
 

 

Grants of Plan-Based Awards

The following table sets forth information on plan-based awards made to the named executive officers. These include restricted stock awards (“RSA”) under the 2005 Omnibus Stock Plan, payments under the Executive Team Incentive Plan (“ETIP”), and contributions made under the Executive Incentive Retirement Plan (“EIRP”) for 2013.

  

                     All Other   Grant Date 
            stock awards:   Fair Value of 
            Number of   Stock and 
         Estimated Possible Payouts Under   shares of   Options 
Name     Grant Date  Non-Equity Incentive Plan Awards (1)   stock   Awards (2) 
         Threshold   Target   Maximum         
Daniel J. Schrider  RSA  3/27/2013                  12,980   $262,975 
   ETIP     $129,000   $258,000   $387,000           
   EIRP     $15,480   $48,375   $387,000           
Philip J. Mantua  RSA  3/27/2013                  5,205   $105,453 
   ETIP     $52,500   $105,000   $157,500           
   EIRP     $9,000   $22,500   $45,000           
Joseph J. O'Brien, Jr.  RSA  3/27/2013                  6,426   $130,191 
   ETIP     $65,000   $130,000   $195,000           
   EIRP     $9,750   $24,375   $48,750           
R. Louis Caceres  RSA  3/27/2013                  6,012   $121,803 
   ETIP     $60,500   $121,000   $181,500           
   EIRP     $9,075   $22,688   $45,375           
Ronald E. Kuykendall  RSA  3/27/2013                  4,429   $89,732 
   ETIP     $44,275   $88,550   $132,825           
   EIRP     $7,590   $18,975   $37,950           

 

(1)The information included in the “Threshold,” “Target” and “Maximum” columns reflects the range of potential payouts under the indicated plans as established by the Compensation Committee. The actual amounts earned by each executive under such plans are disclosed in the Summary of Compensation Table.
(2)The grant date fair value of each equity award is based on the closing price of $20.26 per share on the grant date.

  

Option Exercises and Stock Vested

The following table shows the value realized upon the vesting of restricted stock awards in 2013.

 

   Option Awards   Stock Awards 
  Number of       Number of Shares     
Executive  Shares Acquired   Value Realized   Acquired on   Value Realized 
   on Exercise   Upon Exercise   Vesting   Upon Vesting (1) 
   (#)   ($)   (#)   ($) 
Daniel J. Schrider           10,055   $157,778 
Philip J. Mantua             5,163   $103,876 
Joseph J. O’Brien, Jr.             5,157   $103,734 
R. Louis Caceres             5,511   $110,862 
Ronald E. Kuykendall             3,741   $43,425 

 

(1)The value realized upon vesting is equal to the closing market price of Bancorp common stock on the date of vesting multiplied by the number of shares acquired. The amount reported is the aggregate of shares vesting from multiple grants of restricted stock.

 

27
 

 

Pension Benefits

The following table shows the present value of the accumulated benefit under the Sandy Spring Bancorp, Inc. Retirement Income Plan (“Pension Plan”) for each named executive officer. As described on page 20, the Pension Plan was frozen on December 31, 2007.

 

Name  Plan Name  Years of Credited
Service
  

Present Value of

Accumulated Benefit(1)

 
Daniel J. Schrider  Pension Plan   19   $154,370 
Philip J. Mantua  Pension Plan   9   $105,859 
Joseph J. O’Brien, Jr.(2)  Pension Plan   -    - 
R. Louis Caceres  Pension Plan   9   $125,871 
Ronald E. Kuykendall  Pension Plan   8   $204,798 

  

(1)This plan and related valuation methods and assumptions are included in Note 14 to the Consolidated Financial Statements in the Annual Report on Form 10-K.
(2)Mr. O’Brien does not participate in the Pension Plan.

 

Nonqualified Deferred Compensation

The following table summarizes the contributions and earnings for the named executive officers under the Executive Incentive Retirement Plan (“EIRP”) in 2013.

 

      Executive  Registrant   Aggregate       Aggregate 
Executive  Plan Name  Contributions in  Contributions in   Earnings in Last   Aggregate   Balance at Last 
      Last Fiscal Year  Last Fiscal Year   Fiscal Year   withdrawals/   Fiscal Year End 
      (1)  (2)   (3)   Distributions   (4) 
Daniel J. Schrider  EIRP  n/a  $70,305   $9,204    -   $344,368 
Philip J. Mantua  EIRP  n/a  $31,500   $11,108    -   $362,235 
Joseph J. O’Brien, Jr.  EIRP  n/a  $34,125   $3,682    -   $143,770 
R. Louis Caceres  EIRP  n/a  $31,763   $8,955    -   $298,401 
Ronald E. Kuykendall  EIRP  n/a  $26,565   $14,420    -   $455,930 

 

(1)Participant contributions are not permitted under the EIRP.
(2)Payments made under the EIRP in 2013 as described on page 19.
(3)Earnings for the EIRP accrued at the rate of 120% of the Long-Term Applicable Federal Rate adjusted monthly, which is not considered above market.
(4)The former Supplemental Executive Retirement Agreements (SERAs) were replaced with the EIRP as described on page 19. The beginning balance for each participant’s EIRP account was the accrued balance as of December 31, 2007 under the former SERAs. Those balances are subject to a 15-year vesting schedule. Mr. Schrider’s prior balance is fully vested. The current vesting level for Messrs. Mantua and Caceres is 90%. Mr. O’Brien’s and Mr. Kuykendall’s vesting levels are 30% and 80% respectively. Earnings and payments under the EIRP vest immediately.

  

Agreements with Executives and Potential Payments Upon Termination or Change in Control

 

Daniel J. Schrider

Bancorp and the Bank have an employment agreement with Mr. Schrider to provide for his employment as President and CEO. The initial term of the agreement was for three years and provides that the board of directors may take action to extend the term for an additional year at each anniversary so that the remaining term again becomes three years. Mr. Schrider’s agreement does not automatically renew. The Executive and Governance Committee reviews CEO performance annually and determines whether or not to extend the CEO’s employment agreement. Mr. Schrider’s employment agreement currently has a term expiring on July 1, 2016. The agreement addresses such matters as Mr. Schrider’s base salary, participation in incentive compensation, participation in benefit plans, vacation, insurance and other fringe benefits.

 

28
 

 

There is no specific compensation provision under Mr. Schrider’s agreement for termination due to retirement, death, or voluntary resignation. Should Mr. Schrider become disabled, the board must provide written notice thirty (30) days in advance of termination. Mr. Schrider will receive his full base salary, benefits, and any perquisites other than bonus during the time of incapacity leading up to the date of termination less any benefits paid under existing disability plans. For termination by Mr. Schrider with good reason or involuntary termination by Bancorp or Bank without just cause, Mr. Schrider will receive his base salary and medical benefits for the remainder of the term of the agreement.

 

In the event of a change in control during the term of the agreement, and, thereafter, if Mr. Schrider’s employment is terminated without just cause or he terminates his employment with good reason, as defined in the agreement, he will receive a contingent lump-sum payment equal to three (3) times his average annual compensation for the past five years preceding the change in control and medical benefits for the remaining term of the agreement.

 

On March 7, 2013, Mr. Schrider’s agreement was amended to remove a provision that entitled him to receive an additional tax indemnification payment (a “gross-up” payment) if payments under his employment agreement or any other payments trigger liability under Sections 280G and 4999 of the Internal Revenue Code for an excise tax on “excess parachute payments.” This clause was replaced with a provision that entitles Mr. Schrider to receive the greater of the following, determined on an after-tax basis: (a) the full payments and benefits provided for under the agreement, in which case he would be responsible for any resulting excise tax, or (b) one dollar less than the amount that would subject him to the excise tax.

 

Under the terms of his agreement, Mr. Schrider is prohibited from conflicts of interest, and is required to maintain the confidentiality of nonpublic information regarding Bancorp and its clients. He is also bound by a covenant not to compete for one year and not to solicit employees for two years following termination of employment, except in the event of a change in control.

 

Philip J. Mantua

Bancorp and the Bank entered into an employment agreement with Mr. Mantua on January 13, 2012 to provide for his employment as chief financial officer. The term of the present agreement ends on June 30, 2015. Effective July 1, 2013, and continuing on each July 1 thereafter, the board of directors may take action to extend the term for an additional twelve (12) months so that the remaining term becomes twenty-four (24) months. Mr. Mantua’s agreement does not automatically renew. The agreement addresses such matters as Mr. Mantua’s base salary, participation in incentive compensation, participation in benefit plans, vacation, insurance and other fringe benefits.

 

Mr. Mantua's employment agreement does not provide for any special or additional compensation in the event of termination due to retirement, death or voluntary resignation. For termination due to disability, Mr. Mantua will receive base compensation, less any applicable disability benefits, and benefits for the remaining term of the agreement. For termination by Bancorp without just cause, or termination by Mr. Mantua with good reason, as defined in the agreement, Mr. Mantua will receive his base salary for the remaining term of the agreement at the highest annual rate paid in the twelve (12) months preceding the termination plus annual cash bonuses as a lump sum payment.

 

If, in connection with a change in control, as defined by IRS Code Section 409A, Mr. Mantua’s employment is terminated, either involuntarily without just cause or voluntarily with good reason, within six (6) months prior to the change in control or up to two years after the change in control, he will receive a lump-sum payment equal to 2.99 times the sum of his annual salary at the highest rate paid in the preceding twelve (12) months plus the amount of any other compensation received for the past twelve (12) months. Mr. Mantua would also receive the continuation of health benefits including life and disability insurances for a period of three years following termination. If the total value of the benefits provided and payments made to Mr. Mantua in connection with a change in control, either under the employment agreement alone or together with other payments and benefits that he has the right to receive from Bancorp, would result in the imposition of an excise tax under Section 280G of the Internal Revenue Code, his severance payment will be reduced or revised so that the aggregate payments do not trigger the payment of the excise tax.

 

29
 

 

Mr. Mantua is prohibited from conflicts of interest, and is required to maintain the confidentiality of nonpublic information regarding Bancorp and its clients. He is also bound by a covenant not to compete and not to interfere with other employees following termination of employment for the remaining term of the agreement. The post-termination restrictions do not apply if there is a change in control or if the executive's employment is terminated without just cause by Bancorp or with good reason by the executive.

 

Joseph J. O’Brien, Jr.

Bancorp and the Bank entered into an employment agreement with Mr. O’Brien on January 13, 2012 to provide for his employment as Executive Vice President for Commercial and Retail Banking. The present term of the agreement ends on June 30, 2015. Effective July 1, 2013, and continuing on each July 1 thereafter, the board of directors may take action to extend the term for an additional twelve (12) months so that the remaining term becomes twenty-four (24) months. Mr. O’Brien’s agreement does not automatically renew. The agreement addresses such matters as Mr. O’Brien’s base salary, participation in incentive compensation, participation in benefit plans, vacation, insurance and other fringe benefits.

 

Mr. O’Brien's employment agreement does not provide for any special or additional compensation in the event of termination due to retirement, death or voluntary resignation. For termination due to disability, Mr. O’Brien will receive base compensation, less any applicable disability benefits, and benefits for the remaining term of the agreement. For termination by Bancorp without just cause, or termination by Mr. O’Brien with good reason, as defined in the agreement, Mr. O’Brien will receive his base salary for the remaining term of the agreement at the highest annual rate paid in the twelve (12) months preceding the termination plus annual cash bonuses as a lump sum payment.

 

If, in connection with a change in control, as defined by IRS Code Section 409A, Mr. O’Brien’s employment is terminated, either involuntarily without just cause or voluntarily with good reason, within six (6) months prior to the change in control or up to two years after the change in control, he will receive a lump-sum payment equal to 2.99 times the sum of his annual salary at the highest rate paid in the preceding twelve (12) months plus the amount of any other compensation received for the past twelve (12) months. Mr. O’Brien would also receive the continuation of health benefits including life and disability insurances for a period of three years following termination. If the total value of the benefits provided and payments made to Mr. O’Brien in connection with a change in control, either under the employment agreement alone or together with other payments and benefits that he has the right to receive from Bancorp, would result in the imposition of an excise tax under Section 280G of the Internal Revenue Code, his severance payment will be reduced or revised so that the aggregate payments do not trigger the payment of the excise tax.

 

Mr. O’Brien is prohibited from conflicts of interest, and is required to maintain the confidentiality of nonpublic information regarding Bancorp and its clients. He is also bound by a covenant not to compete and not to interfere with other employees following termination of employment for the remaining term of the agreement. The post-termination restrictions do not apply if there is a change in control or if the executive's employment is terminated without just cause by Bancorp or with good reason by the executive.

 

R. Louis Caceres and Ronald E. Kuykendall

Mr. Caceres and Mr. Kuykendall each have a change in control severance agreement with Bancorp and the Bank. The change in control agreement has a term of two years, also known as the “Covered Period.” On each anniversary date of the agreement, the agreement will automatically be extended for an additional year, unless either party has given written notice at least 60 days prior to the anniversary date of the agreement that the agreement will not be extended.

 

30
 

 

If a change in control occurs and the executive’s employment is involuntarily terminated without just cause or the executive voluntarily terminates employment with good reason, as defined in the agreement, during the Covered Period, the executive will be entitled to a payment equal to 2.99 times his total compensation, which is defined as one year’s base salary plus bonus payments and all other taxable compensation. The executive would also receive the continuation of health benefits, including life and disability insurances, for a period of three years following termination. Under the change in control agreements, if the total value of the benefits provided and payments made to the executive in connection with a change in control, either under the change in control agreement alone or together with other payments and benefits that he has the right to receive from Bancorp, would result in the imposition of an excise tax under Section 280G of the Internal Revenue Code, his severance payment will be reduced or revised so that the aggregate payments do not trigger the payment of the excise tax.

 

Impact of Termination on the Executive Incentive Retirement Plan and Outstanding Equity Awards

The following chart summarizes the effect of termination on the balances within the EIRP per the terms of the plan and on the outstanding equity awards per the terms of the award agreements.

 

Event   EIRP   Outstanding Equity Awards
         
Termination for just cause   Forfeiture of all benefits.   Forfeiture of all outstanding awards.
         
Death or disability   Any unvested deferral balance automatically vests.   Immediate vesting. Stock options remain exercisable until the earlier of (a) two years from the date of death or one year from termination due to disability or (b) the expiration date of the stock options.
         
Voluntary termination or involuntary termination other than for just cause   The participant receives a benefit equal to the amount of his vested deferred benefit account.   Unvested restricted stock awards are forfeited. Vested stock options remain exercisable for three months after the date of termination.
         
Change in control   Any unvested portion immediately vests.   Immediate vesting.  

 

31
 

 

Table of Potential Payments Upon Termination or Change in Control

The following table summarizes the estimated payments to which the named executive officers were entitled upon termination in different situations as described above as of December 31, 2013. Benefits payable under the Pension Plan, the 401(k) Plan, or from bank-owned life insurance are not included.

 

   Daniel J.
Schrider
   Philip J.
Mantua
   Joseph J.
O’Brien, Jr.
   R. Louis
Caceres
   Ronald E.
Kuykendall
 
                     
Death:                         
Employment agreements   -    -    -    n/a    n/a 
EIRP  $344,368   $362,235   $143,770   $298,401   $455,930 
Equity awards(1)   1,020,816    468,292    527,866    521,825    365,286 
Total  $1,365,184   $830,527   $671,656   $820,226   $821,216 
Disability:                         
Employment agreements(2)  $1,325,725   $471,435   $508,935    n/a    n/a 
EIRP   344,368    362,235    143,770   $298,401   $455,930 
Equity awards(1)   1,020,816    468,292    527,866    521,825    365,286 
Total  $2,690,909   $1,301,962   $1,180,591   $820,226   $821,216 
Voluntary termination or retirement by executive:                         
Employment agreements   -    -    -    n/a    n/a 
EIRP  $344,368   $334,382   $106,341   $277,171   $379,277 
Equity awards   -    -    -    -    - 
Total  $344,368   $334,382   $106,341   $277,171   $379,277 
Termination by Bancorp without Just Cause or by executive with Good Reason:                         
Employment agreements(2)  $1,325,725   $625,203   $704,418    n/a    n/a 
EIRP   344,368    334,382    106,341   $277,171   $379,277 
Equity awards   -    -    -    -    - 
Total  $1,670,093   $959,585   $810,759   $277,171   $379,277 
Termination in connection with a change in control (CIC):                         
Employment or CIC agreements(3)  $1,593,810   $1,289,108   $1,447,010   $1,349,799   $1,093,864 
EIRP   344,368    362,235    143,770    298,401    455,930 
Equity awards(1)   1,020,816    468,292    527,886    521,825    365,286 
Total(3)  $2,958,994   $2,119,635   $2,118,666   $2,170,024   $1,915,080 

 

(1)The value of unvested restricted stock grants represents the intrinsic value of those awards based on a price of $28.19 the closing price of Bancorp common stock on December 31, 2013.
(2)Assumes that in the event of termination Messrs. Schrider, Mantua and O’Brien would each receive his base salary plus medical benefits for the remainder of the term of his agreement which as of December 31, 2013 was 30 months for Mr. Schrider and 18 months for Messrs. Mantua and O’Brien. The total amount would be reduced by disability benefits payable under insurance programs maintained by Bancorp.
(3)The payment shown is subject to reduction or revision if the aggregate payments trigger the payment of the excise tax under Section 280G of the Internal Revenue Code.

 

32
 

 

PROPOSAL II: A Non-Binding Resolution to Approve the Compensation

for the Named Executive Officers

 

The Dodd-Frank Wall Street Reform and Protection Act requires companies to submit to shareholders a non-binding vote on the compensation of Bancorp’s named executive officers, as described in the Compensation Discussion and Analysis, the tabular disclosure regarding named executive officer compensation, and the accompanying narrative disclosure in this proxy statement. The board recommended and the shareholders elected to have this proposal submitted annually.

 

This proposal, commonly known as a “Say on Pay” proposal, gives Bancorp’s shareholders the opportunity to endorse or not endorse Bancorp’s executive pay program and policies through the following resolution:

 

“Resolved, that the shareholders approve the compensation of the named executive officers, as disclosed in the Compensation Discussion and Analysis, the compensation tables, and related material in this proxy statement.”

 

This vote will not be binding on the board of directors and may not be construed as overruling a decision by the board nor to create or imply any additional fiduciary duty by the board. However, the Compensation Committee will take into account the outcome of the vote when considering future executive compensation arrangements.

 

The board of directors believes that the compensation practices of Bancorp are designed to accomplish the objectives described in the Compensation Discussion and Analysis and that they are appropriately aligned to the long-term success of Bancorp and the interests of shareholders.

 

Voting Standard

In voting to approve the above resolution, shareholders may vote for the resolution, against the resolution or abstain from voting. This matter will be decided by the affirmative vote of a majority of the votes cast at the annual meeting. On this matter, abstentions will have no effect on the voting.

 

THE BOARD OF DIRECTORS UNANIMOUSLY RECOMMENDS A VOTE “FOR” APPROVAL OF THE COMPENSATION OF THE NAMED EXECUTIVE OFFICERS.

 

PROPOSAL III: The Ratification of the Appointment of

Ernst & Young LLP as the

Independent Registered Public Accounting Firm for the Year 2014

 

The Audit Committee has engaged Ernst & Young LLP (“E&Y”) as Bancorp’s independent registered public accounting firm for fiscal year 2014. In accordance with established policy, the board is submitting this proposal to the vote of the shareholders for ratification. In the event the appointment is not ratified by a majority of the shareholders it is anticipated that no change in auditors will be made for the current year because of the difficulty and expense of making a change so long after the beginning of the year, but the vote will be considered in connection with the auditor appointment for 2015.

 

On November 26, 2012 the Audit Committee dismissed Grant Thornton LLP (“Grant Thornton”) as Bancorp’s independent registered public accounting firm effective for fiscal year 2013. This change occurred in the normal course of the committee’s process of engaging the independent registered public accounting firm for Bancorp and coincided with the rotation of managing audit partners as required every five years under Sarbanes-Oxley.

 

33
 

 

The reports of Grant Thornton on the consolidated financial statement of Bancorp as of and for the fiscal years ended December 31, 2012 and December 31, 2011 contained no adverse opinion or disclaimer of opinion and were not qualified or modified as to uncertainty, audit scope, or accounting principles. In connection with its audit for the fiscal years ended December 31, 2012 and December 31, 2011, there were no disagreements with Grant Thornton on any matter of accounting principles or practices, financial statement disclosure, or auditing scope or procedure, which disagreements, if not resolved to the satisfaction of Grant Thornton, would have caused Grant Thornton to make reference to such disagreements in its report on the consolidated financial statement for such years.

 

Representatives of E&Y will be present at the annual meeting and will be available to respond to appropriate questions.

 

Voting Standard

In voting to ratify the appointment of E&Y as Bancorp’s independent registered public accounting firm for 2014, shareholders may vote for the proposal, against the proposal or abstain from voting. This matter will be decided by the affirmative vote of a majority of the votes cast at the annual meeting. On this matter, abstentions will have no effect on the voting.

 

THE BOARD RECOMMENDS A VOTE "FOR" THE RATIFICATION OF ERNST & YOUNG LLP AS BANCORP'S INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM FOR 2014.

 

Audit and Non-Audit Fees

 

The following table presents fees for professional audit services rendered for the audit of the annual financial statements of Sandy Spring Bancorp, Inc., and subsidiaries by Grant Thornton LLP for the year ended December 31, 2012, and for Ernst & Young LLP for the year ended December 31, 2013 together with fees billed for other services.

 

   Ernst & Young LLP   Grant Thornton LLP 
   2013   2012 
Audit Fees(1)  $470,000   $482,802 
Audit-Related Fees(2)   -   $60,441 
Tax Services   -    - 

 

(1)Audit fees consist of fees for professional services rendered for the audit of Bancorp’s consolidated financial statements and review of financial statements included in Bancorp’s quarterly reports on Form 10-Q and services normally provided by the independent registered public accounting firm in connection with statutory and regulatory filings or engagements.
(2)Audit-related fees associated with the acquisition of CommerceFirst Bancorp in 2012.

 

Audit Committee's Preapproval Policies and Procedures for Services

 

 

The Audit Committee is required to pre-approve all auditing services and permitted non-audit services provided by Bancorp's independent registered public accounting firm. There is an exception for preapproval of non-audit services if the aggregate amount of all such non-audit services provided to Bancorp constitutes not more than 5% of the total amount of revenues paid by it to its independent registered public accounting firms during the fiscal year in which the non-audit services are provided; such services were not recognized by Bancorp at the time of the engagement to be non-audit services; and the non-audit services are promptly brought to the attention of the committee and approved prior to the completion of the audit by the committee or by one or more members of the committee to whom authority to grant such approval has been delegated by the committee. All audit services and permitted non-audit services to be performed by Bancorp's independent registered public accounting firm have been preapproved by the Audit Committee as required by SEC regulations and the Audit Committee's charter without exception.

 

34
 

 

Report of the Audit Committee

 

 

Bancorp's Audit Committee is appointed by the board of directors to assist the board in monitoring the integrity of the financial statements, compliance with legal and regulatory requirements, and the independence and performance of internal and external auditors. The committee (1) has reviewed and discussed the audited financial statements with management; (2) has discussed with Bancorp's independent registered public accounting firm the matters required to be discussed by Auditing Standard 16 (Communications with Audit Committees); and (3) has received the written disclosures and the letter from Bancorp's independent registered public accounting firm required by applicable requirement of the Public Company Accounting Oversight Board and discussed independence with Bancorp's independent registered public accounting firm. Based upon this review, discussion, disclosures, and materials described in (1) through (3), the committee recommended to the board of directors that the audited financial statements be included in the Annual Report on Form 10-K for the year ended December 31, 2013. The committee also has considered whether the amount and nature of non-audit services rendered by Bancorp's independent registered public accounting firm are consistent with its independence.

 

March 12, 2014 Dennis A. Starliper, Chairman
  Susan D. Goff
  Robert E. Henel, Jr.
  Gary G. Nakamoto
  Robert L. Orndorff

 

Shareholder Proposals and Communications

 

 

From time to time, individual shareholders may wish to submit proposals that they believe should be voted upon by the shareholders. The SEC has adopted regulations that govern the inclusion of such proposals in Bancorp's annual proxy materials. Shareholder proposals intended to be presented at the 2015 annual meeting of shareholders may be eligible for inclusion in Bancorp's proxy materials for that annual meeting if received by Bancorp at its executive offices not later than November 27, 2014 unless the date of the 2015 annual meeting is more than 30 days from May 7, 2015, in which case the deadline is a reasonable time before Bancorp begins to print and mail proxy materials. Any such proposals shall be subject to the requirements of the proxy rules adopted under the Securities Exchange Act of 1934.

 

In addition, Bancorp's bylaws require that to be properly brought before an annual meeting, shareholder proposals for new business must be delivered to or mailed and received by Bancorp not less than thirty nor more than ninety days prior to the date of the meeting; provided, however, that if less than forty-five days’ notice of the date of the meeting is given to shareholders, such notice by a shareholder must be received not later than the fifteenth day following the date on which notice of the date of the meeting was mailed to shareholders or two days before the date of the meeting, whichever is earlier. Each such notice given by a shareholder must set forth certain information specified in the bylaws concerning the shareholder and the business proposed to be brought before the meeting.

 

35
 

 

Shareholders also may nominate candidates for election as a director, provided that such nominations are made in writing and received by Bancorp at its executive offices not later than December 30, 2014. The nomination should be sent to the attention of Ronald E. Kuykendall, General Counsel and Secretary, at Sandy Spring Bancorp, Inc., 17801 Georgia Avenue, Olney, Maryland 20832, and must include, concerning the director nominee, the following information: full name, age, date of birth, educational background and business experience, including positions held for at least the preceding five years, home and office addresses and telephone numbers, and a signed representation to timely provide all information requested by Bancorp for preparation of its disclosures regarding the solicitation of proxies for election of directors. The name of each such candidate for director must be placed in nomination at the annual meeting by a shareholder present in person. The nominee must also be present in person at the annual meeting. A vote for a person who has not been duly nominated pursuant to these requirements will be deemed to be void.

 

Bancorp's shareholders may communicate with the board of directors or any individual director by addressing correspondence to the board or such director in care of the Secretary at Bancorp's main office by mail, courier, or facsimile or by e-mail through Bancorp’s "contact us" feature of the investor relations area of its web site at www.sandyspringbank.com.

  

  By order of the board of directors,
 
  Ronald E. Kuykendall
  General Counsel & Secretary

 

Olney, Maryland

April 1, 2014

 

36