preliminaryproxy.htm
Schedule
14A Information
Proxy
Statement Pursuant to Section 14(a) of the Securities Exchange Act of
1934
(Amendment
No. __)
Filed by
the Registrant [X]
Filed by
a party other than the Registrant [ ]
Check the
appropriate box:
[ x
] Preliminary Proxy Statement
[ ] Confidential,
for Use of the Commission Only (as permitted by Rule 14a-6(e)(2))
[ ] Definitive
Proxy Statement
[ ] Definitive
Additional Materials
[ ] Soliciting
Material Under § 240.14a-12
Citizens First
Corporation
(Name of
Registrant as Specified In Its Charter)
____________________
(Name of
Person(s) Filing Proxy Statement, if other than the Registrant)
Payment
of Filing Fee (Check the appropriate box):
[X] No
fee required.
[ ] Fee
computed on table below per Exchange Act Rules 14a-6(i)(1) and
0-11.
(1) Title
of each class of securities to which transaction applies:
(2) Aggregate
number of securities to which transaction applies:
|
(3)
|
Per
unit price or other underlying value of transaction computed pursuant to
Exchange Act Rule 0-11 (set forth the amount on which the filing fee is
calculated and state how it was
determined):
|
(4) Proposed
maximum aggregate value of transaction:
(5) Total
fee paid:
[ ] Fee
paid previously with preliminary materials.
[ ] Check
box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2)
and identify the filing for which the offsetting fee was paid previously.
Identify the previous filing by registration statement number, or the Form or
Schedule and the date of its filing.
(1) Amount
Previously Paid:
(2) Form,
Schedule or Registration Statement No.:
(3) Filing
Party:
(4) Date
Filed:
CITIZENS
FIRST CORPORATION
1065
Ashley Street, Suite 200
Bowling
Green, Kentucky 42103
April 3,
2009
Dear
Shareholder:
You are
cordially invited to attend our annual meeting of shareholders, which will be
held at the Carroll Knicely Institute for Economic Development and Public
Service-South Campus, 2355 Nashville Road, Bowling Green, Kentucky, on Thursday,
May 21, 2009, at 5:00 p.m. CDT. I sincerely hope that you will be
able to attend the meeting and I look forward to seeing you.
The
attached notice of the annual meeting and proxy statement describes the formal
business to be transacted at the meeting. We will also report on our
operations for the year ended December 31, 2008 and the first quarter of
2009. Your attention is directed to the proxy statement accompanying
the notice for a more complete statement regarding the matters proposed to be
acted upon at the meeting.
Please
take this opportunity to become involved in the affairs of Citizens First
Corporation. Whether or not you expect to be present at the meeting,
please mark, date, and sign the enclosed proxy card, and return it to us in the
envelope provided as soon as possible. This will not prevent you from
voting in person, but will help to secure a quorum and avoid added solicitation
costs. If you decide later to attend the meeting, you may withdraw
your proxy and vote your shares in person.
Sincerely,
/s/ Mary D. Cohron
Mary D. Cohron
President and Chief Executive
Officer
CITIZENS
FIRST CORPORATION
1065
Ashley Street, Suite 200
Bowling
Green, Kentucky 42103
NOTICE
OF 2009 ANNUAL MEETING OF SHAREHOLDERS
TO
BE HELD ON MAY 21, 2009
The 2009
Annual Meeting of Shareholders of Citizens First Corporation will be held on
Thursday, May 21, 2009 at 5:00 p.m. CDT at the Carroll Knicely Institute for
Economic Development and Public Service-South Campus, 2355 Nashville Road,
Bowling Green, Kentucky, for the following purposes:
1. To elect
four persons to serve as Class III directors for three year terms ending in 2012
and until their successors are elected and qualify;
2. To
approve a non-binding advisory proposal on the compensation of Citizens First’s
named executive officers as described in the proxy statement; and
3. To
transact any other business as may properly come before the meeting or any
adjournments of the meeting.
March 23,
2009 is the record date for the determination of shareholders entitled to notice
of, and to vote at, the annual meeting. Only shareholders
of record at the close of business on that date are entitled to vote at the
meeting or any adjournments thereof.
We hope
that you will be able to attend the meeting. We ask, however, whether
or not you plan to attend the meeting, that you mark, date, sign, and return the
enclosed proxy card as soon as possible. Promptly returning your
proxy card will help ensure the greatest number of shareholders are present,
whether in person or by proxy.
If you
attend the meeting in person, you may revoke your proxy at the meeting and vote
your shares in person. You may revoke your proxy at any time before
the proxy is exercised. Should you desire to revoke your proxy, you
may do so as provided in the accompanying proxy statement.
By Order
of the Board of Directors,
/s/ Mary
D. Cohron
Mary D.
Cohron, President
Bowling
Green, Kentucky
April 3,
2009
CITIZENS
FIRST CORPORATION
1065
Ashley Street, Suite 200
Bowling
Green, Kentucky 42103
PROXY
STATEMENT
Annual
Meeting of Shareholders To Be Held on May 21, 2009
This
proxy statement is furnished in connection with the solicitation of proxies by
our Board of Directors for use at the 2009 Annual Meeting of Shareholders (the
“Meeting”) of Citizens First Corporation (the “Company”) to be held at 5:00 p.m.
CDT on Thursday, May 21, 2009 at the Carroll Knicely Institute for Economic
Development and Public Service – South Campus, 2355 Nashville Road, Bowling
Green, Kentucky, and at any adjournments thereof.
The close
of business on March 23, 2009 is the record date for the determination of
shareholders entitled to notice of, and to vote at, the Meeting. On
the record date, there were 1,968,777 shares of common stock issued and
outstanding and entitled to vote at the Meeting. Each share of common
stock is entitled to one vote on all matters that may come before the
Meeting.
This
proxy statement and the accompanying proxy card are being first sent or given to
shareholders on or about April 3, 2009.
Voting
Information
If the
accompanying proxy card is properly signed and returned prior to the Meeting,
the shares it represents will be voted at the Meeting in accordance with the
directions, if any, noted thereon. If no contrary directions are
given, the shares will be voted:
·
|
FOR
the nominees for director named in this proxy
statement;
|
·
|
FOR
approval of a non-binding advisory proposal on the compensation of the
Company’s named executive officers as described in this proxy statement;
and
|
·
|
In
the discretion of the persons appointed as proxies as to all other matters
properly brought before the Meeting and any adjournments
thereof.
|
If any
nominee for election to the Board of Directors named in this proxy statement
becomes unavailable for election for any reason, the proxy will be voted FOR a
substitute nominee selected by the Board of Directors.
Any
shareholder giving a proxy may revoke it at any time before the shares it
represents are voted by giving written notice of such revocation to the
Secretary of Citizens First Corporation at the address shown above or by
delivering a later dated proxy or by voting in person at the
Meeting.
The
presence in person or by proxy of the holders of a majority of the outstanding
shares of common stock of the Company as of the record date will constitute a
quorum for the transaction of business at the Meeting. Abstentions and broker
non-votes are counted for purposes of determining whether a quorum exists.
Abstentions and broker non-votes are not counted in determining the number of
votes required for the election of a director or passage of any other matter
submitted to shareholders.
The
affirmative vote of a plurality of the votes cast by the shareholders entitled
to vote at the Meeting is required for the election of directors. A
properly executed proxy marked “WITHHOLD AUTHORITY” with respect to the election
of one or more directors will not be voted with respect to the director or
directors indicated, although it will be counted in determining whether there is
a quorum. Therefore, so long as a quorum is present, withholding
authority will have no effect on whether one or more directors is
elected.
Advisory
approval of the compensation of the Company’s named executive officers and any
other matter other than that enumerated above that properly comes before the
Meeting will also be approved if the number of shares of common stock voted in
favor of the proposal exceeds the number of shares of common stock voted against
it. A properly executed proxy marked “ABSTAIN” with respect to a
proposal will not be voted on that proposal, although it will be counted in
determining whether there is a quorum.
Although
the Company does not currently plan to engage a proxy solicitation firm, the
Company will pay the cost of proxy solicitation. Our directors,
officers and employees may, without additional compensation, solicit proxies by
personal interview, telephone, fax or otherwise. We will direct
brokerage firms or other custodians, nominees or fiduciaries to forward our
proxy solicitation material to the beneficial owners of common stock held of
record by these institutions and will reimburse them for the reasonable
out-of-pocket expenses they incur in connection with this process.
CORPORATE
GOVERNANCE
Board
of Directors
12
meetings of the Board of Directors were held during 2008. All of our
directors attended 75% or more of the combined total of the meetings of the
Board of Directors and of all committees on which they served. We
encourage each member of the Board of Directors to attend the annual meetings of
shareholders. All of the directors attended the 2008 Annual Meeting of
Shareholders.
The Board
of Directors has determined that each of the following directors, or nominee for
director, is an “independent director,” as such term is defined in NASD Rule
4200(a)(15): Jerry E. Baker, Barry D. Bray, Floyd H. Ellis, Sarah
Glenn Grise, Chris Guthrie, John J. Kelly, III, Amy Milliken, Steve Newberry,
John T. Perkins, Jack Sheidler, John Taylor, Fred Travis and Kevin
Vance.
Communications
with Shareholders
Our Board
of Directors welcomes communications from shareholders and has established a
procedure for receipt of such communications. Shareholders may send
communications to the Board of Directors, or to any director in particular, in
care of Secretary, Citizens First Corporation, 1065 Ashley Street, Suite 200,
Bowling Green, Kentucky 42103. Any correspondence to the Board of
Directors, or to any director in particular, will be forwarded by the Company to
the addressee, without review by management.
Committees
of the Board of Directors
In 2008,
our Board of Directors had three standing committees: the Audit
Committee, the Compensation Committee and the Governance Committee.
The
current members of the Audit Committee are Jerry E. Baker, Floyd H. Ellis, Sarah
Glenn Grise, Chris Guthrie, Jack Sheidler and John Taylor. The Audit
Committee held six meetings in 2008.
The
current members of the Compensation Committee are Jerry E. Baker, Barry D. Bray,
Floyd H. Ellis, John J. Kelly, III, Amy Milliken, Jack Sheidler and Kevin
Vance. The Compensation Committee met two times in 2008.
The current members of the Governance
Committee are Jerry E. Baker, Amy Milliken, Steve Newberry and Jack
Sheidler. The Governance Committee met one time in 2008.
Audit
Committee
The Audit
Committee consists of six directors, each of whom satisfies the independence
requirements set forth in NASD Rules 4200(a)(15) and 4350. The Board
of Directors has also determined that Jerry E. Baker qualifies for and currently
serves as the Committee’s “audit committee financial expert,” as defined in Item
407(d) of SEC Regulation S-K. The Audit Committee, among other
things, is directly responsible for the selection, oversight and compensation of
our independent registered public accounting firm. It is also
responsible for meeting with the independent auditors and the appropriate
corporate officers to review matters relating to corporate financial reporting
and accounting procedures and policies, the adequacy of financial, accounting
and operating controls, and the scope of the audits of our independent auditors
and any internal auditor. In addition, the Audit Committee is
responsible for reviewing and reporting the results of each audit and making
recommendations it may have to the Board of Directors with respect to financial
reporting and accounting practices, policies, controls and
safeguards. The Audit Committee operates pursuant to a formal written
charter that sets out the functions that this Committee is to perform and that
is reviewed for adequacy on an annual basis. A copy of the charter of
the Audit Committee is attached to this proxy statement as Appendix
A.
Compensation
Committee
The
Compensation Committee consists of seven directors, each of whom satisfies the
independence requirements set forth in NASD Rule 4200(a)(15). The
Compensation Committee establishes the compensation arrangements for our
executive officers. The Committee also administers the Company’s
stock option plans. The Company’s executive management supports the
Compensation Committee by preliminarily determining compensation increases and
providing data to the Committee for analysis. In addition, the
Compensation Committee has the authority to engage the services of outside
advisors, experts and others to assist the Committee. All of the
decisions with respect to the Company’s executive compensation are made by the
Compensation Committee alone and may reflect factors and considerations other
than, or that may differ from, the information and recommendations provided by
management.
The
Compensation Committee operates pursuant to a formal written charter that sets
out the functions that this Committee is to perform and that is reviewed for
adequacy on an annual basis. A copy of the Charter of the
Compensation Committee was attached to the proxy statement for the 2007 Annual
Meeting of Shareholders.
Governance
Committee
The
Governance Committee consists of four directors, each of whom satisfies the
independence requirements set forth in NASD Rule
4200(a)(15). The Governance Committee identifies and recommends
nominees for election to the Board, and oversees matters of corporate governance
processes,
including
Board performance. The Governance Committee operates pursuant to a
written charter that sets out the functions that this Committee is to perform
and that is reviewed for adequacy on an annual basis. A copy of the
charter of the Governance Committee is attached to this proxy statement as
Appendix B.
The
Governance Committee's duties specifically include:
·
|
screening
and recommending candidates as nominees for election to the Board of
Directors;
|
·
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overseeing
the process whereby Board and committee performance is
evaluated;
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·
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overseeing
the training and orientation of
directors;
|
·
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recommending
committee assignments;
|
·
|
recommending
the appropriate skills and characteristics required of new Board members;
and
|
·
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overseeing
compliance with the Company’s Code of
Conduct.
|
The
Governance Committee seeks to identify potential candidates for membership
through existing members of the Board, senior management and other members of
the community. The Governance Committee also considers nominees
proposed by the Company’s shareholders in accordance with the provisions
contained in the Company’s Bylaws. Under the Bylaws, any shareholder
may nominate a person for election to the Company’s Board at the annual meeting
of shareholders, provided that the nomination is received by the Company not
less than 60 days prior to the date of the annual meeting of
shareholders. Each nomination submitted in this manner must include
the name and address of the nominee(s) and his or her age, business and
residence addresses, principal occupation, number of shares of our common stock
beneficially owned, and such other information as would be required to be
included in a proxy statement soliciting proxies for the election of such
proposed nominee. In addition, the nominating shareholder must
provide his or her name and address and the number of shares of our common stock
beneficially owned by the shareholder.
Candidates
nominated to serve as directors will, at a minimum, in the Governance
Committee’s judgment,
·
|
fulfill
the needs of the Board of Directors at the time in terms of age,
experience and expertise,
|
·
|
possess
the background and ability to contribute to the performance by the Board
of its responsibilities through senior executive management experience
and/or a record of relevant civic and community leadership,
and
|
·
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be
able to represent the interests of Citizens First Corporation and all of
its shareholders.
|
The
Governance Committee will consider and evaluate all candidates nominated through
the process described above.
Code
of Conduct
The Board
of Directors has adopted a Code of Conduct that applies to our principal
executive, financial and accounting officers and persons performing similar
functions, as well as all other directors and employees. The Company
will provide to any person without charge, upon request, a copy of the Company’s
Code of Conduct. Requests should be directed to Secretary, Citizens
First Corporation, 1065 Ashley Street, Suite 200, Bowling Green, Kentucky
42103.
SHARE
OWNERSHIP OF MANAGEMENT
AND
CERTAIN BENEFICIAL OWNERS
The
following table sets forth information as of March 23, 2009 (except as otherwise
indicated below) regarding the beneficial ownership of our common stock by the
only persons known by the Company to beneficially own more than five percent
(5%) of the common stock, each director and director nominee of the Company,
each named executive officer listed in the Summary Compensation Table in this
proxy statement, and by all of our directors, director nominees and executive
officers as a group. Except as otherwise noted, each person is the
record owner of and has sole voting and investment power with respect to the
shares of common stock shown as beneficially owned by them. The
percentage of beneficial ownership is calculated based on 1,968,777 shares of
common stock outstanding as of March 23, 2009.
Name
|
Number
of Shares Owned
|
Shares That May Be Acquired
|
Common
Stock Beneficially Owned
|
Percent
of Common Stock Outstanding
|
Upon
Exercise of Options(1)
|
Upon
Conversion of Preferred Stock(2)
|
Jerry
E. Baker
Barry
D. Bray (3)
Mary
D. Cohron (4)
Floyd
H. Ellis
Sarah
Glenn Grise (5)
Chris
Guthrie
John
J. Kelly, III
Amy
Milliken (6)
Steve
Newberry (7)
John
T. Perkins (8)
Jack
Sheidler
John
Taylor
Fred
Travis
Kevin
Vance
M.
Todd Kanipe
|
83,009
21,884
55,584
23,722
5,695
500
525
3,583
3,779
12,651
28,883
230
100
2,230
2,454
|
3,230
1,577
20,279
3,230
2,128
1,577
2,128
-
500
1,577
2,128
-
500
500
13,094
|
-
18,203
11,377
11,377
-
-
-
-
-
-
18,203
-
-
-
-
|
86,239
41,664
87,240
38,329
7,283
2,077
2,653
3,583
4,279
14,228
44,214
230
600
2,730
15,548
|
4.4%
2.1%
4.4%
1.9%
*
*
*
*
*
*
2.2%
*
*
*
*
|
Current
directors and executive officers as a group (20 persons)
|
236,069
|
76,187
|
59,160
|
321,416
|
15.3%
|
Service
Capital Partners, LP (9)
Service
Capital Advisors (9)
Dory
Wiley (9)
|
194,000
194,000
194,000
|
-
-
-
|
-
-
-
|
194,000
194,000
194,000
|
9.9%
9.9%
9.9%
|
________________
* Les
**
*Less than 1%
(1) Represents shares which could be acquired from the exercise
of any vested options within 60 days of March 23, 2009( the record date of
the Meeting).
(2) Shares
of preferred stock have a stated value of $31,992 per share and are
convertible into shares of our common stock at a price of $14.06 per
share. Shares of preferred stock are owned by our
directors as follows: Barry D. Bray – 8 shares; Mary D. Cohron
– 5 shares; Floyd H. Ellis - 5 shares; Jack Sheidler – 8
shares.
|
(3) Includes
7,000 shares held by Mr. Bray’s
wife.
|
(4) Includes
10,000 shares of common stock held by Ms. Cohron’s husband and 11,377
shares of common stock that may be acquired by Ms. Cohron’s husband upon
conversion of shares of preferred
stock.
|
(5) Includes
1,357 shares held jointly with Ms. Grise’s
husband.
|
(6) Includes
56 shares held jointly with Ms. Milliken’s husband, 430 shares held by Ms.
Milliken’s husband and 1,375 shares held by Ms. Milliken’s
children.
|
(7) Includes
3,779 shares held jointly with Mr. Newberry’s
wife.
|
(8) Includes
3,500 shares held in an individual retirement account for the benefit of
Mr. Perkins’ wife.
|
(9) Based
upon information set forth in a Schedule 13G filed February 14, 2009 with
the Securities and Exchange Commission. According to the
filing, Service Equity Partners, LP and Service Equity Partners (QP), LP
are the record owners of the shares. Service Capital Partners,
LP is the general partner of Service Equity Partners, LP and Service
Equity Partners (QP), LP. Service Capital Advisors is the
general partner of Service Capital Partners, LP and Dory Wiley is the
principal of Service Capital Advisors. According to the filing,
Service Capital Partners, LP, Service Capital Advisors and Dory Wiley may
be deemed the beneficial owners of the shares. The address of
Service Capital Partners, LP, Service Capital Advisors and Dory Wiley is
1700 Pacific Avenue, Suite 2020, Dallas,
Texas 75201.
|
ELECTION
OF DIRECTORS
The
Company’s Amended and Restated Articles of Incorporation and Bylaws, as amended,
currently provide that the Board of Directors shall consist of not less than
five nor more than eighteen directors and shall be divided into three classes,
each consisting as nearly equal in number as practicable. Presently,
the Board has fourteen members, with Class I consisting of four directors, Class
II consisting of five directors and Class III consisting of five
directors.
At the
Meeting, shareholders will vote to elect four persons to serve in Class III of
the Board of Directors to hold office for a term of three years expiring at the
2012 Annual Meeting of Shareholders and thereafter until their respective
successors shall be duly elected and qualified. The terms of Jerry E.
Baker, Mary D. Cohron, Floyd H. Ellis, John J. Kelly, III, and Kevin Vance
expire at the Meeting. Floyd H. Ellis has declined to stand for
re-election at the meeting. The Governance Committee has recommended,
and the Board has approved, the nomination of Jerry E. Baker, Mary D. Cohron,
John J. Kelly, III and Kevin Vance for election at the Meeting. All
of the nominees have agreed to serve if elected. With each
shareholder having one vote per share of common stock to cast for each nominee,
the nominees receiving the greatest number of votes will be
elected.
The Board of Directors has no reason to
believe that any of the nominees will be unavailable to serve as a
director. If any nominee should become unavailable before the
Meeting, the persons named in the enclosed proxy, or their substitutes, reserve
the right to vote for substitute nominees selected by the Board of
Directors. In addition, if any shareholder(s) shall vote shares for
the election of a director or directors other than the nominees name above, or
substitute nominees, the persons named in the proxy or their substitutes, or a
majority of them, reserve the right to vote for the nominees named above or any
substitute nominees, and for such of the persons nominated as they may
choose.
The
Board of Directors recommends that you vote FOR the proposed director
nominees.
UNLESS A
PROXY IS MARKED TO GIVE A DIFFERENT DIRECTION, IT IS THE INTENTION OF THE
PERSONS NAMED IN THE PROXY TO VOTE THE SHARES REPRESENTED THEREBY IN FAVOR OF
THE ELECTION OF THE CLASS III DIRECTORS NAMED BELOW.
Class
III Nominees For Election At The Annual Meeting - Terms Expiring in
2012:
|
Name and Age
|
Director
Since
|
Principal
Occupation or Employment
During Past Five or More
Years
|
Jerry
E. Baker (78)
|
1998
|
Chairman,
Airgas Mid-America, Inc.
|
Mary
D. Cohron (61)
|
1998
|
President
and Chief Executive Officer of Citizens First Corporation and Citizens
First Bank since August 1998 and February 1999, respectively; formerly
Board Team Development Services Provider for Kentucky School Boards
Association and strategic planning and business
consultant
|
John
J. Kelly, III (74)
|
2003
|
Dentist
|
Dr.
Kevin Vance (45)
|
2008
|
Senior
Veterinarian and President of Hartland Animal
Hospital
|
The
following table sets forth information relating to the Class I and Class II
directors of the Company who will continue to serve as directors until the
expiration of their respective terms of office.
Name and Age
|
Director
Since
|
Principal
Occupation or Employment
During Past Five or More
Years
|
Class
I Directors Whose Terms Expire in 2010:
|
Steve
Newberry (47)
|
2008
|
President
and Chief Executive Officer of Commonwealth
Broadcasting
|
Jack
Sheidler (52)
|
2002
|
Real
estate developer
|
John
Taylor (70)
|
2009
|
Partner,
Taylor Polson & Company, a certified public accounting
firm
|
Fred
Travis (74)
|
2008
|
Retired;
formerly owner, Ideal Hardware Company and Barren County, Kentucky Judge
Executive
|
Class
II Directors Whose Terms Expire in 2011:
|
Barry
D. Bray (63)
|
1999
|
Retired;
Vice President and Chief Credit Officer of Citizens First Corporation and
Citizens First Bank from January 1999 and February 1999, respectively,
through June 2004; Executive Vice President and Chief Credit Officer of
Trans Financial Bank from 1982 through 1998
|
Sarah
Glenn Grise (52)
|
2002
|
Civic
volunteer; formerly, General Manager of TKR Cable of Southern
Kentucky
|
Chris
B. Guthrie (42)
|
2004
|
President,
Trace Die Cast, Inc.
|
Amy
Milliken (37)
|
2009
|
Warren
County, Kentucky County Attorney
|
John
T. Perkins (66)
|
1998
|
Retired;
Vice President and Chief Operating Officer of Citizens First Corporation
and Citizens First Bank from August 1998 and February 1999, respectively,
through 2001; bank consultant from April 1995 to July 1998; Chief
Operating Officer, Trans Financial Bank, from July 1973 to April
1995
|
Director
Compensation
In 2008,
we provided the following compensation to our non-employee
directors:
Name
|
Fees
Earned or
Paid in Cash($)
|
Jerry
E. Baker
|
$5,000
|
Billy
J. Bell (1)
|
$1,000
|
Barry
D. Bray
|
$5,500
|
Floyd
H. Ellis
|
$5,500
|
Sarah
Glenn Grise
|
$5,500
|
Chris
Guthrie
|
$5,000
|
John
J. Kelly, III
|
$7,000
|
Joe
B. Natcher, Jr. (2)
|
$4,000
|
Steve
Newberry
|
$5,000
|
John
T. Perkins
|
$6,000
|
Jack
Sheidler
|
$5,500
|
Wilson
Stone (2)
|
$4,000
|
Fred
Travis
|
$6,000
|
Kevin
Vance
|
$6,000
|
__________
(1) Mr.
Bell resigned from the Board of Directors in March 2008.
(2) Mr.
Natcher and Mr. Stone resigned from the Board of Directors in December
2008.
Our
non-employee directors receive $500 per month for each month in which they
attend a Board of Directors’ or Board committee meeting. Directors
may also receive community board fees ranging from $200 to $250 per
meeting. We also reimburse non-employee directors for the expenses
they incur to attend the meetings. Directors do not receive separate
compensation for serving on the Board of Directors of Citizens First
Bank.
In 2003,
the Board of Directors adopted, and the shareholders approved, the 2003 Stock
Option Plan for Non-Employee Directors. This plan provides for the
issuance to our non-employee directors of options to purchase up to an aggregate
of 44,100 shares of our common stock. A total of 30,389 options have
been granted under the 2003 Stock Option Plan for Non-Employee
Directors. No options were granted under the plan in
2008.
ADVISORY
VOTE ON COMPENSATION OF NAMED EXECUTIVE OFFICERS
On
February 17, 2009, the President of the United States signed the American
Recovery and Reinvestment Act of 2009 (the “ARRA”). The
ARRA requires, among other things, every participant in the Troubled Asset
Relief Program Capital Purchase Program which has issued senior preferred shares
and a related warrant to the Treasury Department to permit an advisory
(non-binding) shareholder vote on the compensation of the participant’s
executives. The SEC has recently issued guidance that requires participants in
the Capital Purchase Program to submit this proposal to shareholders annually
for their approval of the executive compensation arrangements as described in
the tabular disclosure regarding named executive officer compensation (together
with the accompanying narrative disclosure) in their proxy
statements.
This
proposal, commonly known as a “say-on-pay” proposal, gives you, as a
shareholder, the opportunity to endorse or not endorse our executive
compensation program by voting on the following resolution:
“Resolved, that the shareholders
approve the overall executive compensation policies and procedures employed by
the Company, as described in the tabular disclosure regarding named executive
officer compensation (together with the accompanying narrative disclosure) in
the Company’s Proxy Statement for its 2009 Annual Meeting.”
Because
the vote is advisory, it will not be binding upon the Board of Directors or the
Compensation Committee. However, the Compensation Committee will take
into account the outcome of the vote when considering future executive
compensation arrangements.
Vote
Required
The
affirmative vote of a plurality of the votes cast by the holders of the
Company’s common stock present or represented at the Meeting and entitled to
vote is required to approve this proposal. Proxies received by the
Company and not revoked prior to or at the Meeting will be voted in favor of
this non-binding proposal unless otherwise instructed by the
shareholder. Abstentions and shares not voted by shareholders of
record present or represented at the Meeting and entitled to vote, will have the
same effect as a vote cast against the proposal. Shares not voted by brokers and
other entities holding shares on behalf of beneficial owners will have no effect
on the outcome.
The
Board of Directors recommends a vote FOR approval of this
resolution.
EXECUTIVE
OFFICERS
Our
executive officers, as listed below, are subject to re-election annually and
serve at the pleasure of the Board of Directors.
Name
|
Age
|
Present Positions with the Company and the
Bank
|
|
Mary
D. Cohron
|
61
|
President
and Chief Executive Officer and Director of the Company and the Bank since
August 1998 and February 1999, respectively
|
M.
Todd Kanipe
|
40
|
Executive
Vice President, Credit Administration since October 2008; Executive Vice
President, Credit Administration and Finance of the Company and the Bank
from January 2008 through September 2008; from 2004 through 2007,
Executive Vice President and Chief Credit Officer of the Company and the
Bank; from 1999 through 2003, Vice President and Trust Relationship
Manager for the Bank
|
Kim
Harmon
|
46
|
Senior
Vice President and Principal Accounting Officer of the Company and the
Bank since January 2008; from 1999 through 2008, Controller for the
Company and the Bank
|
Carolyn
Harp
|
63
|
Executive
Vice President and Chief Operating Officer of the Company and the Bank
since 2005; from 1999 through 2004, Chief Operating Officer of the
Bank
|
Kim
M. Thomas
|
38
|
Executive
Vice President, Community Banking and Private Client Group of the Company
and the Bank since January 2008; from 2005 through 2007, Executive Vice
President and Chief Marketing Officer of the Company and the Bank; from
1999 through 2004, Vice President of Marketing and Commercial Banking
Officer of the Bank
|
Dawn
Forbes
|
39
|
Executive
Vice President – Finance and Principal Financial Officer of the Company
and the Bank since October 2008; Vice President, Finance of the Company
and the Bank from January 2008 through September 2008; from November 2006
to January 2008, Vice President – Risk Management for the Company and the
Bank; from January 2005 to November 2006, Chief Financial Officer of
Kentucky Banking Centers, Inc.; from 1995 through 2004, various positions
within the audit department of Farmers Capital Bank
Corporation
|
Tonia
Harris
|
42
|
Executive
Vice President, Human Resources of the Company and the Bank since January
2008; Senior Vice President – Human Resources of the Company and the Bank
from 2005 through 2007; from 2003 through 2005, Vice President of Service
One Credit Union
|
EXECUTIVE
COMPENSATION
The
following table provides information concerning compensation paid or accrued by
the Company and Citizens First Bank to or on behalf of our President and Chief
Executive Officer and each other executive officer who had annual salary and
bonus that exceeded $100,000 in 2008 (the “named executive
officers”).
Summary
Compensation Table
Name
and
Principal Position
|
Year
|
Salary($)
|
Option
Awards ($)(1)
|
Non-Equity
Incentive Plan Compensation
($)
|
All
Other Compensation
($)(2)
|
Total($)
|
Mary
D. Cohron
President
and Chief Executive Officer
|
2008
2007
2006
|
$200,000
$198,488
$160,442
|
$12,903
$22,744
$31,400
|
-
$19,282
$32,831
|
$20,708
$21,400
$11,694
|
$233,611
$261,914
$236,367
|
M.
Todd Kanipe
Executive
Vice President, Credit Administration
|
2008
2007
2006
|
$153,544
$152,582
$128,354
|
$ 9,229
$15,724
$22,255
|
-
$11,569
$26,265
|
$12,717
$13,609
$ 6,428
|
$175,490
$193,484
$183,302
|
________________
(1)
|
No
option awards were granted in 2008. Amounts shown represent the
dollar amount recognized as accounting expense for financial statement
reporting purposes in accordance with FAS 123(R) and include amounts from
awards granted prior to 2008. A discussion of the assumptions
used in calculating these values may be found in Note 14 to our 2008
audited financial statements included in our Annual Report on Form 10-K
for the year ended December 31,
2008.
|
(2)
|
Other
compensation for 2008 includes: (a) the match of up to 4% of the officer’s
salary under the 401(k) Plan ($8,192 for Ms. Cohron and $6,142 for Mr.
Kanipe); (b) the cost of life insurance premiums paid on behalf of the
officer ($1,524 for Ms. Cohron and $384 for Mr. Kanipe); (c) the portion
of the cost of health insurance coverage for such officer that is paid by
Citizens First ($6,191 for Ms. Cohron and $6,191 for Mr. Kanipe); and (d)
an automobile allowance of $4,800 for Ms.
Cohron.
|
Outstanding
Equity Awards at Fiscal Year-End 2008
Name
|
Number
of
Securities
Underlying Unexercised Options(#)
Exercisable
|
Number
of Securities Underlying Unexercised Options(#)
Unexercisable
|
Option
Exercise Price
($)
|
Option
Expiration Date
|
|
|
|
|
|
Mary
D. Cohron
|
8,820
(1)
7,644
(2)
3,815
(3)
|
-
-
1,908(3)
|
$12.93
$13.65
$18.82
|
01/14/14
01/12/15
02/21/16
|
M.
Todd Kanipe
|
6,615
(1)
3,749
(2)
2,730
(3)
|
-
-
1,365(3)
|
$12.93
$13.65
$18.82
|
01/14/14
01/12/15
02/21/16
|
___________
(1)
|
The
options are exercisable in three equal annual installments commencing
January 14, 2005.
|
(2)
|
The
options are exercisable in three equal annual installments commencing
January 12, 2006.
|
(3)
|
The
options are exercisable in three equal annual installments commencing
February 21, 2007.
|
Employment
Agreements
The
Company and Mary D. Cohron entered into an employment agreement effective
January 1, 2005, which provides for the employment of Ms. Cohron as our
President and Chief Executive Officer. The agreement was renewed on
January 1, 2009 for a three year term. The agreement provides for
payment to Ms. Cohron of an annual salary to be established by the Board of
Directors at the commencement of each year. The agreement may be
terminated by the Company upon 60 days notice for cause (as defined in the
agreement) and without cause. In the event the agreement is
terminated without cause, we will be obligated to pay Ms. Cohron the value of
accrued fringe benefits through the date of termination and compensation equal
to 12 months’ salary. Ms. Cohron may voluntarily terminate her
employment upon 60 days notice. In the event of Ms. Cohron’s
termination of employment prior to the natural expiration of the agreement, Ms.
Cohron will be prohibited for one year from rendering any services to any
banking institution in Warren County and any contiguous county.
The
Company is a party to an employment agreement with M. Todd Kanipe which provides
for Mr. Kanipe’s employment by us as Executive Vice President and Chief Credit
Officer. The agreement provides for the payment to Mr. Kanipe of an
annual salary to be established by the President at the commencement of each
year. The employment agreement may be terminated by us for cause (as
defined in the agreements) and without cause. In the event the
agreement is terminated without cause, we will be obligated to pay Mr. Kanipe
the value of accrued fringe benefits through the date of termination and
compensation equal to 90 days’ salary.
401(k)
Plan
We
maintain a 401(k) plan for substantially all employees. Employees may
voluntarily contribute to the plan. Historically we have matched employee
contributions in an amount equal to 100% of the employee’s contributions up to
4% of the employee’s compensation. We may also make an additional
profit sharing contribution to the plan, subject to the discretion of the Board
of Directors. There was no additional profit sharing contribution made for
2008.
SECTION
16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section
16(a) of the Securities Exchange Act of 1934, as amended, requires our
directors, executive officers and persons who beneficially own more than 10% of
our common stock to file reports of holdings and transactions in our Common
Stock with the Securities and Exchange Commission. Based on our
information, we believe that all Section 16(a) Securities and Exchange
Commission filing requirements applicable to our directors, officers and other
beneficial owners for 2008 were timely met.
CERTAIN
TRANSACTIONS
Through
Citizens First Bank, we have had and expect in the future to have banking
transactions in the ordinary course of business with our directors and executive
officers and their associates, including members of their families, corporation,
partnerships or other organizations in which the directors and officers have a
controlling interest. It is our policy that these loans and other
transactions be on substantially the same terms (including price, interest rate
and collateral) as those prevailing at the same time for comparable transactions
with unrelated parties. We do not expect these transactions to
involve more than the normal risk of collectibility nor present other
unfavorable features to us. Loans to individual directors and
officers must also comply with our lending policies and statutory lending
limits, and directors with a personal interest in any loan application are
excluded from the consideration of the loan application. Our policy
is that all of our transactions with our affiliates will be on terms no less
favorable to us than could be obtained from an unaffiliated third party and will
be approved by a majority of disinterested directors.
AUDIT
COMMITTEE REPORT
The
following is the Report of the Audit Committee regarding the Company’s audited
financial statements to be included in the Company’s Annual Report on Form
10-K.
The Audit
Committee has reviewed and discussed with our management the Company’s audited
financial statements as of December 31, 2008 and 2007 and for each of the years
in the two-year period ended December 31, 2008. The Audit Committee
also reviewed and discussed with Crowe Horwath LLP (formerly known as
CroweChizek and Company, LLC), the Company’s independent auditors, the
matters required to be discussed by Statement on Auditing Standards No. 61
(Codification of Statements on Auditing Standards), as modified and
supplemented, relating to the conduct, scope and results of the
audit. The Audit Committee has received written disclosures and the
letter from Crowe Horwath LLP required by Independence Standards Board Standard
No. 1 (Independence Standards Board Standard No. 1, Independence Discussions with Audit
Committees), as modified and supplemented, and has discussed with Crowe
Horwath LLP their independence.
Based
upon such review and discussions, the Audit Committee recommended to the Board
of Directors that, and the Board of Directors has approved, the audited
financial statements be included in our Annual Report on Form 10-K for the year
ended December 31, 2008.
Members
of the Audit Committee:
Sarah G.
Grise, Chairman
Jerry E.
Baker
Floyd H.
Ellis
Chris
Guthrie
Jack
Sheidler
John
Taylor
The foregoing report of the Audit
Committee shall not be deemed incorporated by reference by any general statement
incorporating by reference this proxy statement into any filing under the
Securities Act of 1933 or the Securities Exchange Act of 1934, except to the
extent the Company specifically incorporates this information by reference and
shall not otherwise be deemed filed under such Acts.
INDEPENDENT
PUBLIC ACCOUNTING FIRM
The Audit
Committee is responsible for appointing, setting compensation and overseeing the
work performed by the Company's independent auditor.
The Audit
Committee of the Board of Directors has approved the appointment of Crowe
Horwath LLP to serve as the Company’s independent auditors for the Company for
the year ending December 31, 2009. A representative of
Crowe Horwath LLP will be present at the Meeting and will have the opportunity
to make a statement if he or she desires and will be available to respond to
appropriate questions from shareholders.
Audit
Fees
During
the years ended December 31, 2008 and December 31, 2007, the Company incurred
the following principal independent auditor fees:
|
2008
|
2007
|
Audit
Fees (1)
|
$72,000
|
$73,790
|
Audit-Related
Fees (2)
|
6,765
|
4,875
|
Tax
Fees (3)
|
26,475
|
20,600
|
All
Other Fees (4)
|
4,240
|
5,083
|
Total
Fees
|
$109,667
|
$104,348
|
_______________
(1)
|
Includes
fees related to the annual independent audit of the Company’s financial
statements and reviews of the Company’s annual and quarterly
reports.
|
(2)
|
Includes
services for consultation on various accounting matters and audit of
collateral schedule.
|
(3)
|
Includes
fees for tax return preparation, tax consulting and quarterly estimated
income tax calculations.
|
(4)
|
Includes
fees paid for software related to compliance with Sarbanes-Oxley
Section 404.
|
The Audit
Committee has adopted a formal policy concerning approval of audit and non-audit
services to be provided by the independent auditor to the
Company. The policy requires that all services that the Company’s
independent auditor, may provide to the Company, including audit services and
permitted audit-related and non-audit services, be pre-approved by the
Committee. The Committee approved all audit and non-audit services
provided by Crowe Horwath LLP during fiscal year 2008 prior to Crowe
Horwath performing such services.
SHAREHOLDER
PROPOSALS FOR NEXT YEARS’ MEETING
Any
proposal that a shareholder may desire to be included in the Board of Directors’
proxy statement for presentation at the 2010 annual meeting of shareholders must
be received not later than December 4, 2009 in order to be considered for
inclusion. All such proposals should be sent to the Secretary of
Citizens First Corporation at 1065 Ashley Street, Suite 200, Bowling Green,
Kentucky 42103. After this date, a shareholder who intends to raise a
proposal to be acted upon at the 2010 annual meeting of shareholders but who
does not desire to include the proposal in the 2010 proxy statement, must inform
the Company in writing no later than March 21, 2010. Shareholder
proposals submitted after March 21, 2010 will be considered untimely under our
Bylaws and the Board may exclude such proposals from being acted upon at the
2010 annual meeting of shareholders. If the Board of Directors elects
not to exclude such proposals from consideration at the meeting (although not
included in the proxy statement), the proxy solicited by us for next year’s
annual meeting may confer discretionary authority to vote on any such matters
without a description of them in the proxy statement for that
meeting.
ANNUAL
REPORT
We will provide without charge to any
shareholder, upon written request, a copy of our Annual Report on Form 10-K for
the fiscal year ended December 31, 2008, which includes financial statements and
financial statement schedules, which is required to be filed with the Securities
and Exchange Commission. Written requests should be directed
to Kim Harmon, Citizens First Corporation, at 1065 Ashley Street, Suite 200,
Bowling Green, Kentucky 42103, or at telephone number (270)
393-0700.
OTHER
MATTERS
The Board
of Directors does not know of any other matters that may be brought before the
Meeting. If, however, any such other matters are presented, the
persons named in the accompanying proxy card or their substitutes will vote such
proxy according to their best judgment on such matters.
By Order
of the Board of Directors
/s/ Mary
D. Cohron
Mary D.
Cohron, President
April 3,
2009
All
shareholders who do not expect to attend the Meeting are urged to complete,
date, sign, and return the accompanying proxy card in the return envelope
enclosed for that purpose.
Appendix
A
CITIZENS
FIRST CORPORATION
AUDIT
COMMITTEE CHARTER
1. PURPOSE
The
primary functions of the Audit Committee are to assist the Board of Directors in
fulfilling its oversight responsibilities with respect to: (i) the
Company's systems of internal controls regarding finance, accounting, and
ethical behavior; (ii) the Company's auditing, accounting and financial
reporting processes generally; (iii) the integrity of the Company's financial
statements and other financial information provided by the Company to its
shareholders, the public and others; (iv) compliance with legal and regulatory
requirements; and (v) the performance of the Company's independent auditors.
Consistent with these functions, the Committee will encourage continuous
improvement of, and foster adherence to, the Company's policies, procedures and
practices at all levels.
Although
the Committee has the powers and responsibilities set forth in this Charter, the
role of the Committee is oversight. The members of the Committee are not
full-time employees of the Company and may or may not be accountants or auditors
by profession or experts in the fields of accounting or auditing and, in any
event, do not serve in such capacity. Consequently, it is not the duty of the
Committee to conduct audits or to determine that the Company's financial
statements and disclosures are complete and accurate and are in accordance with
generally accepted accounting principles and applicable rules and regulations.
These are the responsibilities of management and the independent
auditors.
2. ORGANIZATION
The Audit
Committee shall be comprised of three or more directors as determined by the
Board of Directors, each of whom shall satisfy the applicable independence,
financial literacy and experience requirements of Section 10A of the Securities
Exchange Act of 1934 and any other regulatory requirements. The Board
will determine whether at least one member of the Audit Committee qualifies as
an “audit committee financial expert” in compliance with the criteria
established by the SEC. The existence of such a member, including his
or her name and whether or not he or she is independent, will be disclosed in
periodic filings as required by the SEC.
Committee
members shall be elected by the Board annually. Members shall serve until their
successors shall be duly elected. The Committee's chairperson shall be
designated by the full Board or, if it does not do so, the Committee members
shall elect a chairperson by vote of a majority of the full Committee. The
Committee may form and delegate authority to subcommittees when
appropriate.
3. MEETINGS
The Audit
Committee shall meet four times per year on a quarterly basis, or more
frequently as circumstances require. The Committee shall require members of
management, the independent auditors and others to attend meetings and to
provide pertinent information, as necessary. As part of its responsibility to
foster open communications, the Committee shall meet in separate executive
sessions during each of its four regularly scheduled meetings with management
and the Company's independent auditors to discuss any matters that the Committee
(or any of these groups) believes should be discussed privately.
4. RESPONSIBILITIES
AND DUTIES
In
recognition of the fact that the Company's independent auditors are ultimately
accountable to the Audit Committee, the Committee shall have the sole authority
and responsibility to select, evaluate, and, where appropriate, replace the
independent auditors or nominate the independent auditors for shareholder
approval. The Committee shall approve all audit engagement fees and terms and
all non-audit engagements with the independent auditors. The Committee shall
consult with management but shall not delegate these
responsibilities.
To
fulfill its responsibilities and duties, the Audit Committee shall:
A. With
respect to the independent auditors:
[1] Be
directly responsible for the appointment, compensation and oversight of the work
of the independent auditors (including resolution of disagreements between
management and the independent auditors regarding financial reporting) for the
purpose of preparing its audit report or related work.
[2] Have
the sole authority to review in advance, and grant any appropriate pre-approvals
of, (i) all auditing services to be provided by the independent auditors and
(ii) all non-audit services to be provided by the independent auditors as
permitted by Section 10A of the Securities Exchange Act of 1934, and in
connection therewith, to approve all fees and other terms of engagement. The
Committee shall also review and approve disclosures required to be included in
Securities and Exchange Commission periodic reports filed under Section 13(a) of
the Securities Exchange Act of 1934 with respect to non-audit
services.
[3]
Review the performance of the Company's independent auditors on at least an
annual basis and remove the independent auditor if circumstances
warrant.
[4] On an
annual basis, review and discuss with the independent auditors all relationships
the independent auditors have with the Company in order to evaluate the
independent auditors' continued independence. The Committee: (i) shall ensure
that the independent auditors submit to the Committee on an annual basis a
written statement (consistent with applicable requirements of the Public Company
Accounting Oversight Board regarding the independent accountant’s communications
with the audit committee concerning independence) delineating all relationships
and services that may impact the objectivity and independence of the independent
auditors; (ii) shall discuss with the independent auditors any disclosed
relationship or services that may impact the objectivity and independence of the
independent auditors; and (iii) shall satisfy itself as to the independent
auditors' independence.
[5] At
least annually, obtain and review an annual report from the independent auditors
describing (i) the independent auditors' internal quality control procedures and
(ii) any material issues raised by the most recent internal quality control
review, or peer review, of the independent auditors, or by any inquiry or
investigation by governmental or professional authorities, within the preceding
five years, respecting one or more independent audits carried out by the
independent auditors, and any steps taken to deal with any such
issues.
[6]
Review the independent auditor’s attestation and report on management’s internal
control report, from the time that such reports are prepared and hold timely
discussions with the independent auditor regarding the following:
·
|
All
critical accounting policies and
practices;
|
·
|
All
alternative treatments of financial information within generally accepted
accounting principles that have been discussed with management,
ramifications of the use of such alternative disclosures and treatments
and the treatment preferred by the independent auditor;
and
|
·
|
Other
material written communications between the independent auditor and
management, including, but not limited to, the management letter and
schedule of unadjusted differences.
|
[7]
Review all reports required to be submitted by the independent auditors to the
Committee under Section 10A of the Securities Exchange Act of 1934.
[7]
Review, based upon the recommendation of the independent auditors, the scope and
plan of the work to be done by the independent auditors for each fiscal
year.
B. With
respect to the financial statements:
[1]
Review and discuss with management and the independent auditors the Company's
quarterly financial statements (including disclosures made in "Management's
Discussion and Analysis of Financial Condition and Results of Operations" and
the independent auditors' review of the quarterly financial statements) prior to
submission to shareholders, any governmental body, any stock exchange or the
public.
[2]
Review and discuss with management and the independent auditors the Company's
annual audited financial statements (including disclosures made in "Management's
Discussion and Analysis of Financial Condition and Results of
Operations").
[3]
Discuss with the independent auditors the matters required to be discussed by
Statement on Auditing Standards No. 61, as amended, relating to the conduct of
the audit.
[4]
Recommend to the Board of Directors, if appropriate, that the Company's annual
audited financial statements be included in the Company's annual report on Form
10-K for filing with the Securities and Exchange Commission.
[5]
Prepare the report required by the Securities and Exchange Commission to be
included in the Company's annual proxy statement and any other Committee reports
required by applicable securities laws or stock exchange listing requirements or
rules.
C. Periodic
and Annual Reviews:
[1]
Periodically review separately with each of management and the independent
auditors (i) any significant disagreement between management and the independent
auditors in connection with the preparation of the financial statements, (ii)
any difficulties encountered during the course of the audit (including any
restrictions on the scope of work or access to required information), and (iii)
management's response to each.
[2]
Periodically discuss with the independent auditors, without management being
present, (i) their judgments about the quality, appropriateness, and
acceptability of the Company's accounting principles and financial disclosure
practices, as applied in its financial reporting, and (ii) the completeness and
accuracy of the Company's financial statements.
[3]
Consider and approve, if appropriate, significant changes to the Company's
accounting principles and financial disclosure practices as suggested by the
independent auditors or management and review with the independent auditors and
management, at appropriate intervals, the extent to which any changes or
improvements in accounting or financial practices, as approved by the Committee,
have been implemented.
[4]
Review with management, the independent auditors, and the Company's counsel, as
appropriate, any legal, regulatory or compliance matters that could have a
significant impact on the Company's financial statements, including significant
changes in accounting standards or rules as promulgated by the Financial
Accounting Standards Board, the Securities and Exchange Commission or other
regulatory authorities with relevant jurisdiction.
[5]
Obtain and review an annual report from management relating to the accounting
principles used in preparation of the Company's financial statements (including
those policies for which management is required to exercise discretion or
judgments regarding the implementation thereof).
D. Discussions
With Management:
[1]
Review and discuss with management the Company's earnings press releases
(including the use of "pro forma" or "adjusted" non-GAAP information) as well as
financial information and earnings guidance provided to analysts and rating
agencies.
[2]
Review and discuss with management all material off-balance sheet transactions,
arrangements, obligations (including contingent obligations) and other
relationships of the Company with unconsolidated entities or other persons, that
may have a material current of future effect on financial condition, changes in
financial condition, results of operations, liquidity, capital resources,
capital reserves or significant components of revenues or expenses.
[3]
Inquire about the application of the Company's accounting policies and its
consistency from period to period, and the compatibility of these accounting
policies with generally accepted accounting principles, and (where appropriate)
the Company's provisions for future occurrences that may have a material impact
on the financial statements of the Company.
[4]
Review and discuss with management all disclosures made by the Company
concerning any material changes in the financial condition or operations of the
Company.
[5]
Obtain explanations from management for unusual variances in the Company's
annual financial statements from year to year, and review annually the
independent auditors' letter of the recommendations to management and
management's response.
E. With
respect to internal controls:
[1] In
consultation with the independent auditors, review the integrity of the
Company’s financial reporting process (both internal and external) and the
adequacy of the Company's internal control structure and system, and the
procedures designed to insure compliance with laws and regulations.
[2]
Establish procedures for (i) the receipt, retention and treatment of complaints
received by the Company regarding accounting, internal accounting controls or
auditing matters, and (ii) the confidential, anonymous submission by employees
of the Company of concerns regarding questionable accounting or auditing
matters.
[3]
Receive and review any disclosure from the Company’s CEO or CFO made in
connection with the certification of the Company’s quarterly and annual reports
filed with the SEC of : (a) all significant deficiencies and material weaknesses
in the design and operation of internal control over financial reporting which
are reasonably likely to adversely affect the Company’s ability to record,
process, summarize, and report financial date; and (b) any fraud, whether or not
material, that involves management or other employees who have a significant
role in the Company’s internal controls.
F. Other:
[1]
Review and approve all related-party transactions that have not been previously
reviewed by the Board of Directors.
[2]
Establish, review and update periodically a code of business conduct and ethics
and determine whether management has established a system to enforce this
code. Review and approve (i) any change or waiver in the Company's
code of business conduct and ethics for directors or executive officers, and
(ii) any disclosure made on Form 8-K regarding such change or
waiver.
[3]
Establish the policy for the Company's hiring of employees or former employees
of the independent auditors who were engaged on the Company's
account.
[4]
Review any management decision to seek a second opinion from independent
auditors other than the Company's regular independent auditors with respect to
any significant accounting issue.
[5]
Review with management and the independent auditors the sufficiency and quality
of the financial and accounting personnel of the Company.
[6]
Review and reassess the adequacy of this Charter annually and recommend to the
Board any changes the Committee deems appropriate.
[7]
Perform any other activities consistent with this Charter, the Company's Bylaws
and governing law as the Committee or the Board deems necessary or
appropriate.
5. Resources.
The Audit
Committee shall have the authority to retain independent legal, accounting and
other consultants to advise the Committee as deemed appropriate to perform its
duties and responsibilities. The Committee may request any officer or
employee of the Company or the Company's outside counsel or independent auditors
to attend a meeting of the Committee or to meet with any members of, or
consultants to, the Committee. The Committee shall determine the
extent of funding necessary for payment of compensation to the independent
auditors for purpose of rendering or issuing the annual audit report and to any
independent legal, accounting and other consultants retained to advise the
Committee.
Appendix
B
CITIZENS
FIRST CORPORATION
GOVERNANCE
COMMITTEE
1.
PURPOSE
The
purpose of the Governance Committee is to ensure that the board governance
system performs well, with specific responsibility for making recommendations to
the board on board organization and procedures, performance evaluation of the
board and individual directors, and nomination of directors. Further, the
Governance Committee has oversight responsibility for ensuring compliance with
the Company Code of Conduct, working in conjunction with the Audit
Committee.
2.
COMPOSITION
The
Governance Committee shall be comprised of not less than three (3) members of
the Board of Directors, each of whom shall be independent as and when required
by the listing standards of The Nasdaq Stock Market, and one of whom shall be
its Chairperson. The CEO shall serve as an ex officio member of the
Committee. The Committee and its Chairperson shall be appointed
annually by a majority of Board of Directors upon the recommendation of the
Governance Committee and Chairman of the Board and shall serve until their
successors shall be elected or until their earlier resignation or
removal. The Committee may in its discretion delegate tasks to
sub-committees from time to time.
.
3.
MEETINGS
The
Governance Committee shall meet as often as its members deem necessary, but at
least once each year, at times and places decided by the Committee
Chairperson.
4.
RESPONSIBILITIES & DUTIES
The
Governance Committee shall have the following authority and
responsibilities:
A.
Oversee compliance with the Company’s Code of Conduct by directors, officers and
employees, working in conjunction with the Audit Committee when appropriate.
This includes investigating any potential conflict of interest by a director or
senior executive and recommending resolutions to the Board.
B. Review
annually the committee charters and recommend to the Board any needed
changes.
C.
Recommend committee assignments, including committee chairmanships, to the full
Board for approval, including rotation, reassignment or removal of any committee
member.
D. Review
periodically the structure, size, composition and operation of the Board and
each committee of the Board.
E. Review
with the board on an annual basis the appropriate skills and characteristics
required on the Board in the context of the strategic direction of the Company,
and recommend the appropriate skills and characteristics required of new Board
members.
F. Upon
receiving the resignation letter required from any director who makes a
principal occupation change (including retirement), and after considering advice
from the Chairman of the Board and CEO, recommend to the full Board whether to
accept the resignation.
G.
Recommend to the Board the existing Board members to be renominated, after
considering the appropriate skills and characteristics required on the Board,
the current makeup of the Board, and the wishes of existing Board members to be
renominated.
H.
Identify individuals qualified to become Board members, consistent with criteria
approved by the Board, including nominees proposed by stockholders of the
Company, and recommend for Board approval any new directors to be nominated.
Solicit nominations for new directors and screen the list of potential new
directors submitted to it by other directors or any other sources. Decide
whether the assistance of a search firm is needed, and, if so, choose the firm.
This Committee shall have the sole authority to retain and terminate any search
firm to be used to identify director candidates, including sole authority to
approve the search firm's fees and other retention terms.
I. Consider questions and make
recommendations to the Board regarding determinations of independence of the
members of the Board.
J.
Oversee the process whereby the full Board and each of its committees annually
assesses its performance, the results of which are reported to the Board along
with any recommendations for improvements.
K.
Oversee the process whereby current Board members are evaluated and provide
advice to individual Board members as a result of this process.
L.
Oversee the orientation program for new directors and consult with them on their
progress and a continuing education program for existing directors.
M.
Recommend to the Board the compensation to be paid to outside
directors.
APPENDIX
TO PROXY STATEMENT - FORM OF PROXY CARD
REVOCABLE
PROXY
CITIZENS
FIRST CORPORATION
X
|
PLEASE
MARK VOTES
AS
IN THIS EXAMPLE
|
PROXY
SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS FOR ANNUAL MEETING OF SHAREHOLDERS
ON MAY 21, 2009
The
undersigned hereby appoints Dawn Forbes and Kim Harmon, and each or either of
them, as true and lawful agents and proxies, with full power of substitution in
each, to represent the undersigned in all matters coming before the 2009 Annual
Meeting of Shareholders of Citizens First Corporation to be held at the Carroll
Knicely Institute for Economic Development and Public Service-South Campus, 2355
Nashville Road, Bowling Green, Kentucky on Thursday, May 21, 2009 at 5:00 p.m.
local time, and any adjournments thereof, and to vote all shares owned of record
by the undersigned as follows:
1. ELECTION
OF DIRECTORS.
For
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Withhold
Authority
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For
all
Except
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Nominees:
Jerry E.
Baker, Mary D. Cohron, John J. Kelly, III, Kevin Vance
INSTRUCTION:
To withhold authority to vote for any individual nominee, mark “For All Except”
and write that nominee’s name in the space provided below.
___________________________________________
2. ADVISORY
VOTE ON EXECUTIVE COMPENSATION. To approve the non-binding proposal
on the compensation of the Company’s named executive officers as described in
the proxy statement.
For
Against Abstain
3. OTHER
MATTERS
In their
discretion, to vote with respect to any other matters that may come before the
Meeting or any adjournments thereof, including matters incident to its
conduct. When
properly executed, this proxy will be voted in the manner specified above by the
shareholder. To the extent contrary specifications are not given,
this proxy will be voted for the nominees listed in item 1 and for approval of
the non-binding proposal on the compensation of the Company’s named executive
officers as described in the proxy statement.
Please
be sure to sign and date
this
Proxy in the box below
|
Date
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Shareholder
sign above
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Co-holder
if any) sign above
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Detach
above card, sign, date and mail in postage paid envelope provided.
CITIZENS
FIRST CORPORATION
PLEASE
SIGN EXACTLY AS NAME APPEARS ABOVE.
(JOINT
OWNERS SHOULD EACH SIGN. ATTORNEYS-IN-FACT, EXECUTORS,
ADMINISTRATORS, CUSTODIANS, PARTNERS, OR CORPORATION OFFICERS SHOULD GIVE
FULL TITLE).
PLEASE
DATE, SIGN, AND RETURN THIS PROXY IN THE ENCLOSED ENVELOPE
PROMPTLY.
|
IF YOUR
ADDRESS HAS CHANGED, PLEASE CORRECT THE ADDRESS IN THE SPACE PROVIDED BELOW AND
RETURN THIS PORTION WITH THE PROXY IN THE ENVELOPE PROVIDED
_________________________________________
_________________________________________
_________________________________________